Minutes - Board - 2000-04-130
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Reqular Meetinq held April 13, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on April 13, 2000, at
6:00 p.m., in Room 1A of the Civic Center, 77 Fair
Drive, Costa Mesa.
Vice President Schafer called the meeting to order at 6:00 p.m.
Director Worthington led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present:
Directors Absent:
Arlene Schafer, Greg Woodside, James
Ferryman, Dan Worthington
Art Perry, excused late arrival (6:39 p.m.)
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer.
Others Present: Lisa Faught, The Costa Mesa Breeze
newspaper
CONSENT-CALENDAR
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On motion by Director Worthington and seconded by Director Woodside, the Consent
Calendar was unanimously approved as presented.
MINUTES
Approved Minutes of The minutes for the Special Meeting of March 6, 2000, were
Special Meeting approved as distributed.
March 6, 2000
Approved Minutes of The minutes for the Recycling Committee meeting of March
Recycling Committee 7, 2000, were approved as distributed.
Meeting,
March 7, 2000
COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
• Approved Minutes of The minutes for the regular meeting of March 9, 2000, were
Regular Meeting approved as distributed.
March 9, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$163,961.12 to Costa
Mesa Disposal for trash
collection services for April
2000
The Trash Occupancy Count documented an increase of 10
units in the occupancy report for solid waste collection as of
April 1, 2000. Therefore, the total for April is 21,156. Board
directed Staff to prepare a warrant for $163,961.12 to Costa
Mesa Disposal on May 1, 2000, for payment for April trash
collection based on the April count of 21,156.
REFUNDS There were no refunds granted
RECYCLING REPORTS
• Waste Diversion Report
April 2000 was received
and filed
Approved Contract
Payment to CR Transfer
for $ 142,094.74
ENGINEER'S REPORTS
The Waste Diversion Report for April 2000 showing a 51.28%
diversion rate was received and filed.
The Board approved contract payment to CR Transfer for
recycling services and disposal for the month of March 2000
in the amount of $142,094.74.
Project Status Report was The Project Status Report for April 2000, was accepted as
received and filed. submitted.
TREASURER'S REPORTS
Financial Report as of
March 31, 2000, was
received and filed
Report of Monies on
Deposit as of
March 31, 2000, was
• received and filed
The Financial Report as of March 31, 2000, was accepted as
submitted.
The Report of Monies on Deposit as of March 31, 2000, was
accepted as submitted.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
Approved Warrant 2000 -10 Warrant Resolution #CMSD 2000 -10 was approved,
• for April 2000, in the authorizing the President and Secretary to sign the warrant
amount of $377,719.08 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $377,719.08.
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
Ms. Revak reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
Director Worthington presented a video depicting the Midway City Sanitary District.
The Board viewed the 14- minute video.
0 STANDARDIZED TRASH CONTAINER PROGRAM
Director Worthington led the Board in a discussion on the feasibility of standardized
trash containers. Director Worthington suggested the Board consider a container
that will work with a semi - automated as well as a fully- automated system.
Director Worthington reported Midway City has used the standardized containers
over a five -year period with no problems arising to date.
Director Worthington recommended the Board hold a meeting with the Midway City
Sanitary District to learn about their streamlined system.
President Perry arrived at 6:39 p.m.
Director Worthington requested Staff begin gathering information on cost, available
manufacturers, colors, and review of the systems of cities currently using the
standardized containers for the Board's review.
The Board determined a study session will be held to discuss the standardized
containers after Staff has compiled sufficient data for their review.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
• LARGE ITEM COLLECTION PROGRAM - SUMMER 2000
Director Worthington presented a sample door tag that will be distributed to
residents advising them of the large item collection program to be held from June 19
to August 21, 2000. The tags will contain information about hazardous waste with
the telephone number for free pickup of the household hazardous waste items.
MINI TELEPHONE BOOK RECYCLING PROGRAM - MAY 30 -JULY 7, 2000
Director Worthington reported a mini telephone book recycling program will be held
from May 30 to July 7, 2000 to collect the PacBell yellow pages that will be replaced
during that time.
Director Worthington reported the Committee discussed ways to increase the
participation in the fall telephone book recycling program. A suggestion such as
visiting a local office building to collect their outdated telephone books was offered.
"SIGNIFICANT PROJECT 2000"
Director Worthington reported the District will be participating in the Rutgers Drive
cleanup. Costa Mesa Disposal will supply Hauler 100 containers to each property
owner for three months, free of rental charges.
• Director Worthington reported Ms. Schmeisser will be representing the District by
participating in the neighborhood cleanup on June 17, 2000.
BEVERAGE CONTAINER GRANT
Director Worthington reported $4,812.49 of the beverage grant of $18,350 has been
spent, and the District will lose the remaining funds if not spent by the end of the
grant period. The original grant proposal did not contain a provision for placing
containers at additional locations. The District can purchase more containers to be
placed at City Hall that can be relocated after the program.
Ms. Revak reported the recycling containers placed in the park are being utilized as
trash containers.
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COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
• UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of March 2000. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
1
2
Area II
1
0
Area III
5
0
Area IV
0
0
TOTAL
7
2
The report contained a detailed listing of the scavenging statistics at the
request of the Board.
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
• Mr. Hamers presented the ordinance enforcement summary report for the
five -week period beginning February 21, 2000, and ending March 26, 2000.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff.
Mr. Shef distributed 82 courtesy flyers to encourage compliance.
SAFETY /LOSS CONTROL MEETING OF APRIL 6, 2000
Director Ferryman motioned to approve the minutes of the Safety /Loss
Control meeting of April 6, 2000. Director Woodside seconded. Motion
carried unanimously.
CMSD STRATEGIC PLAN
Director Worthington suggested Staff contact Mr. Robert Rauch to discuss
directing the Board as to the best way to begin the strategic plan process.
CLAIM - 614 MICHAEL PLACE/DOUG PRICHARD
Mr. Hamers presented a claim for reimbursement of $5,288.53 from Doug
• Prichard, owner of 614 Michael Place. Mr. Hamers reported SDRMA has
agreed to pay the claim. The District will pay their $500 deductible.
COSTA MESA SANITARY DISTRICT E
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
ENGINEER'S REPORTS
• PROJECT 1112100 -159 - PROGRAM YEAR 1998 -1999
Mr. Hamers introduced Project 1112100 -159 - Program Year 1998 -1999 as
included in the approved 1998 -99 Capital Improvement Program (CIP). The Boyle
Engineering independent review states the project is warranted and the budget
reasonable.
Mr. Hamers reported this project is part of a continuing series of small yearly
projects to monitor the District's sewer.
The report details the following appropriations:
Design
$3,000
Televising Cost
$10,000
Inspection
$3,000
Reserve
$1,000
$17,000
It was recommended the Board authorize the televising to be completed for less
than $10,000 and the Manager /District Engineer to complete the design and
inspection at the following hourly rates not to exceed $3,000 and $3,000
. respectively:
Engineer $63.00 /hr.
Inspection $42.00 /hr.
President Perry motioned to approve Project 1112100 -159, Program Year 1998-
1999. Director Ferryman seconded. Motion carried unanimously.
CMSD PURCHASE ORDER
Director Ferryman motioned to approve Purchase Order 0000000030, National
Plant Services, Inc., for $8,766.00. President Perry seconded. Motion carried
unanimously.
PROJECT NO. 1112100 -159 - PROGRAM YEAR 1999 -2000
Mr. Hamers introduced Project 1112100 -159 - Program Year 1999 -2000 as
included in the approved 1999 -00 Capital Improvement Program (CIP). The Boyle
Engineering independent review states the project is warranted and the budget
reasonable.
Mr. Hamers reported this project is part of a continuing series of small yearly
• projects to monitor the District's sewer.
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
The report details the following appropriations:
Design
Televising Cost
Inspection
Reserve
$3,050
$10,000
$3,50
$1,000
$18,000
It was recommended the Board authorize the televising to be completed for less
than $10,000 and the Manager /District Engineer to complete the design and
inspection at the following hourly rates not to exceed $3,500 and $3,500
respectively:
Engineer $63.00 /hr.
Inspection $42.00 /hr.
President Perry motioned to approve Project 1112100 -159, Program Year 1999-
2000. Director Woodside seconded. Motion carried unanimously.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett reported he has received the B12 claims and will prepare a final report for the
May meeting. Mr. Puckett reported the B12 claims amounted to $13,550.32.
BUDGET CALENDAR
Mr. Puckett presented the proposed 2000 -01 Budget Calendar. Mr. Puckett proposed
June 5, 2000, at noon as the date for the Study Session. The Board set June 5, 2000 as a
tentative date for the Study Session.
INVESTMENT OVERSIGHT COMMITTEE MEETING APRIL 13, 2000
Mr. Puckett reported the Investment Oversight Committee Meeting met and discussed
three changes made in the Treasurers Report. Mr. Puckett has modified the Asset
Allocation chart to depict dollar amounts as well as percentages, a modification to the
Maturities Distribution chart to show the timeline, and made a change to the Portfolio
Interest Rate chart.
Mr. Puckett presented a reconciliation of the General and Administration expenditures for
FY98 vs. FY99. Board members requested Mr. Puckett investigate further into the items of
sewer maintenance, engineering, special programs, general consulting, and transcription
fees and present the report to the Board.
COSTA MESA SANITARY DISTRICT S
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
• ATTORNEY'S REPORTS
REVISED BIDDING REGULATION
ORDINANCE NO. 33 - AMENDING THE DISTRICT BIDDING, PURCHASING AND CONTRACT
APPROVAL PROVISIONS
Mr. Burns presented Ordinance No. 33, AN ORDINANCE OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE
DISTRICT BIDDING, PURCHASING, AND CONTRACT APPROVAL
PROVISIONS. Mr. Burns explained the Ordinance would give the Manager greater
flexibility when authorizing public works jobs below $15,000 and related services.
Director Ferryman motioned to approve Ordinance No. 33 - Amending the District
Bidding, Purchasing and Contract Approval Provisions. President Perry seconded.
Motion carried unanimously.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
EXECUTIVE COMMITTEE MEETING OF APRIL 4, 2000
Vice President Schafer reported the Executive Committee meeting was canceled
due to the proximity of the Quarterly Meeting.
QUARTERLY MEETING - MARCH 30, 2000
Vice President Schafer attended the Quarterly Meeting on March 30, 2000 where
the Committee discussed the following:
• Bill Goodwin will be leaving LAFCO to work in Redding, California
• Vice President Schafer was named a full LAFCO member for the next two
months
• Vice President Schafer requested nomination for the LAFCO seat in the
upcoming election
Director Ferryman motioned to nominate Vice President Schafer as a candidate for
the available LAFCO seat. President Perry seconded. Motion carried unanimously.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer attended the LAFCO meeting where she received a book by
the Orange County Communicators that contained very valuable and diverse
• information about local cities. Vice President Schafer passed the book around for
the Board's perusal.
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
The LAFCO Board also discussed:
• • Bill Goodwin's departure
• Legislative Report
• Spheres of Influence
Vice President Schafer distributed her notes from the meeting for the Board's
perusal.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer reported the Primary was the main topic of discussion.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - MARCH 22, 2000
Director Ferryman attended the March 22, 2000, meeting and reported the
nominations for Chairperson will soon be made. Norm Eckenrode from Yorba Linda
and Peer Swan will be vying for the position. Director Ferryman will be attending
the California Association of Sanitation Agencies (CASA) conference in San Diego
and will bring information to the Board. Director Ferryman reported he received
tapes and a book that he will provided for the Board's perusal.
• WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer attended the WACO meeting and reported the Committee
discussed the following:
• Strategic Plan
• Board of Directors of the Orange County Metropolitan Water District
• Rate structure
Vice President Schafer provided materials for the Board's perusal.
COUNCIL OF GOVERNMENTS (COG)
Vice President Schafer reported representatives from the Orange County Water
District were in attendance and presented an interesting program on ground water.
SOUTHERN CALIFORNIA WASTE MANAGEMENT FORUM - WASTE DIVERSION SOLUTIONS
MINI CONFERENCE - MARCH 2, 2000
Director Woodside attended the forum and reported David Roberte spoke on the
recycling of trash from multi - family homes and a New Jersey lawsuit regarding
• property tax and recycling fees.
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13. 2000
• CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
GOVERNMENT AFFAIRS DAY - APRIL 10, 2000
Vice President Schafer reported both she and Director Worthington attended
the Government Affairs Day meetings and both presented a report for the
Board's review. Vice President Schafer reported the meetings were very
informative.
Director Worthington reported he felt they accomplished a great deal at the
event by speaking directly with Senator Ross Johnson, Senator Joseph
Dunn, and assemblyman John Dutra.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
Mr. Hamers requested Director Ferryman report back to the Board after his
attendance at the California Association of Sanitation Agencies (CASA) on behalf of
the Orange County Sanitation District and advise the Board on the possibility of the
Costa Mesa Sanitary District joining CASA.
OLD BUSINESS
• There was no old business discussed.
NEW BUSINESS
GROUNDWATER REPLENISHMENT SYSTEM
RESOLUTION No. 2000 -633 IN SUPPORT OF THE GROUNDWATER REPLENISHMENT
SYSTEM
Director Ferryman motioned to approve Resolution No. 2000 -633 A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
IN SUPPORT OF THE GROUNDWATER REPLENISHMENT SYSTEM. President
Perry seconded. Motion carried unanimously.
SOUTHERN CALIFORNIA EDISON CLEAN ENERGY COALITION
RESOLUTION No. 2000 -634 IN SUPPORT OF SOUTHERN CALIFORNIA EDISON IN
LICENSING OF HYDRO ELECTRIC PLANTS
Director Ferryman motioned to approve Resolution No. 2000 -634 A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
IN SUPPORT OF SOUTHERN CALIFORNIA EDISON IN LICENSING OF HYDRO
41 ELECTRIC PLANTS. Director Woodside seconded. Motion carried unanimously.
COSTA MESA SANITARY DISTRICT 11
MINUTES - BOARD OF DIRECTORS MEETING HELD APRIL 13, 2000
0 ORAL COMMUNICATIONS
Director Woodside reported there will be a silent auction fund raiser at the Mesa Verde
Country Club on April 28, 2000, to benefit the Elementary School Foundation for California
Schools.
Vice President Schafer reported she was appointed to the OCTA Advisory Board.
ADJOURNMENT
At 8:12 p.m. Vice President Schafer adjourned the meeting.
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