Minutes - Board - 2000-02-11•
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held February 10, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on February 10, 2000,
at 12:00 p.m., in Room 1A of the Civic Center, 77
Fair Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL:
CONSENT CALENDAR
Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Joan Revak, Clerk of
the District; Dawn Schmeisser, Assessment
Specialist; Marc Puckett, Treasurer; Ron
Hayes, Accountant, Finance Department.
Ron Shef, District Ordinance Enforcement
Officer.
Others Present: None
The Consent Calendar was unanimously approved as presented.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
January 6, 2000
Approved Minutes of
Regular Meeting
January 10, 2000
• Approved Minutes of
Special Meeting
January 27, 2000
The minutes for the Recycling Committee meeting of January 6,
2000, were approved as distributed.
The minutes for the regular meeting of January 10, 2000, were
approved as distributed.
The minutes for the special meeting of January 27, 2000, were
approved as distributed.
COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10. 2000
• REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count documented an increase of 3
Report and payment of units in the occupancy report for solid waste collection as of
$163,906.86 to Costa January 1, 2000. Therefore, the total for January is 21,149.
Mesa Disposal for trash Board directed Staff to prepare a warrant for $163,906.86 to
collection services for Costa Mesa Disposal on February 1, 2000, for payment for
January 2000 January trash collection based on the January count of
21,149.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved Refund to Roy Eddleman
of $6,194.96 Parcel Address: 130 East 20th Street
To Roy Eddleman Assessor's Parcel No. 426 - 181 -20
Units: 13
Trash Refund: $6,194.96
Parcel is using private trash service.
Approved Refund Approved Refund to Michael Hagen
of $660.32 Parcel Address: 1751 Monrovia
To Michael Hagen Assessor's Parcel No. 424 - 361 -39
Commercial Square Feet: 777
Parcel is a 777 square foot commercial building being
charged as two residential units.
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for January 2000 showing a
January 2000 was received 51.03% diversion rate was received and filed.
and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of January
for $ 125,391.67 2000 in the amount of $ 125,391.67
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for February 2000, was accepted
• received and filed. as submitted.
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
TREASURER'S REPORTS
Financial Report as of
January 31, 2000, was
received and filed
Report of Monies on
Deposit as of
December 31, 1999, was
received and filed
Report of Monies on
Deposit as of
January 31, 2000, was
received and filed
The Financial Report as of January 31, 2000, was accepted
as submitted.
The Report of Monies on Deposit as of December 31, 1999,
was accepted as submitted.
The Report of Monies on Deposit as of January 31, 2000,
was accepted as submitted.
Approved Warrant 2000 -08 Warrant Resolution #CMSD 2000 -08 was approved,
for February 2000, in the authorizing the President and Secretary to sign the warrant
amount of $633,605.82 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $633,605.82
END OF CONSENT CALENDAR
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF JANUARY 26, 2000
Director Ferryman reported the Orange County Sanitation District discussed
the Sakioka property easement. Director Ferryman advised the Board the
easement property was purchased for $17,000 approximately 30 years ago
and the developer wanted to purchase it back for $30,000. Director
Ferryman stated the OCSD is requesting $120,000 for the easement.
Mr. Hamers reported he, Gerry Vasquez, and Ms. Schmeisser attended a
cooperative projects meeting and will be preparing a full report for the Board.
Mr. Hamers reported the Governmental Accounting Standards Board will be
changing its accounting requirements in the future so reports will be more
readily understandable to the general public and the agencies will more
closely monitor its fixed assets.
COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
SANTA ANA RIVER FLOOD PROTECTION AGENCY
• EXECUTIVE COMMITTEE MEETING -- THURSDAY, JANUARY 27, 2000
Director Ferryman reported he was given a tour of the Santa Ana River from
Talbert to Anaheim, which he found very educational. Director Ferryman
stated some serious violations were discovered and another tour is being
scheduled.
SANTA ANA WATERSHED PROJECT AUTHORITY (SAW PA)
RESOLUTION NO. 2000 -631, IN SUPPORT OF PROPOSITION 13 (ASSEMBLY BILL
1584) THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION
AND FLOOD PROTECTION ACT.
Director Ferryman motioned to adopt Resolution No. 2000 -631, A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, IN SUPPORT OF PROPOSITION 13 (ASSEMBLY
BILL 1584) THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED
PROTECTION AND FLOOD PROTECTION ACT. Director Woodside
seconded. Motion carried 5 -0.
MANAGER'S REPORTS
• USE OF OUTSIDE CONSULTANTS
DIRECTOR WORTHINGTON'S REQUEST FOR REIMBURSEMENT FOR FINANCIAL
CONSULTANT
Mr. Hamers reported Director Worthington requested reimbursement for payment to
Dennis Brady, the financial consultant he requested review the District's financial
statements.
Director Ferryman stated he felt Director Worthington acted in good faith for the
benefit of the Board and brought another opinion to the issue.
Director Woodside stated he would have preferred to have the Board review
Mr. Brady's rate and given their approval before he was hired to review the
documents.
Mr. Hamers suggested writing a letter to Mr. Brady in response to Mr. Brady's letter
of January 26, 2000, stating the Board disagrees with his findings and relied on the
expertise of Reiter•Lowry and Mr. Puckett for the final report.
•
COSTA MESA SANITARY DISTRICT S
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
Director Ferryman motioned to approve payment of $2,850.00 (38 hours @ $75 per
• hour) to Mr. Dennis Brady, E.A., and direct Staff to prepare a response letter to
Mr. Brady. Director Worthington seconded. Motion carried 4 -1as follows:
Ayes: Directors Ferryman, Worthington, Schafer, and Perry
Nos: Director Woodside
TREASURER'S REPORT
A special meeting was scheduled to discuss the final Reiter•Lowry Report and the
Revised Budget Format With Reserve Balances Identified By Fund for Monday,
February 28, 2000, at noon.
Director Ferryman was excused from the meeting at 6:29 p.m.
WRITTEN COMMUNICATIONS
Mr. Hamers reported there was one written communication from Jane Holm, Principal,
California Elementary School, dated February 7, 2000, thanking the District for the $400
contribution to the school through the telephone book recycling program.
PUBLIC COMMENTS
• There were no public comments made.
MANAGER'S REPORTS (REVISITED)
RECYCLING COMMITTEE
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported approximately half of the schools have been
presented with their awards. Director Worthington stated the schools were all very
appreciative of their awards and the response to the ice cream cone certificates was
positive as well.
GREETING CARD RECYCLING PROGRAM
Director Worthington reported program was successful, collecting 169 pounds of
greeting cards to send to St. Jude's Ranch for Children.. The Committee discussed
expanding the program by increasing the drop -off points and beginning the program
earlier in the holiday season.
The Committee will review the program again in October and bring suggestions to
• the Board.
COSTA MESA SANITARY DISTRICT 6
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
• BEVERAGE CONTAINER RECYCLING AT SCHOOLS
Director Worthington reported a representative from the State Department of
Conservation made a trip to Costa Mesa on January 19, 2000, to tour the sites
where the outdoor beverage containers are located. Director Worthington and Ms.
Revak took the representative on a tour and viewed the seven containers placed
throughout the City. Director Worthington stated the representative indicated it
would be appropriate for the District to place the CMSD logo on the containers. Ms.
Revak reported $13,537.51 remains in the grant fund that must be utilized before
the end of the Grant in June 2000.
Ms. Revak estimated approximately $900 of the funds are earmarked for the
purchase of a picnic bench for the winning recycling team captain. The Recycling
Committee would like to place containers on other school sites in the City. The
State representative reported the schools could realize approximately $300 per
month from the recycled containers.
Ms. Revak will contact the new grant manager to obtain more information about the
District's limitations for the funds.
50% BY 2000 - EVENT BOOTH AND EXHIBITS
• Director Worthington suggested putting a display at the Harbor Center grand
opening to advertise the District's reaching 50 percent recycling. Director
Worthington presented photographs of a display CR Transfer can put together for
the exhibit. The display consists of a flatbed truck with seven bales on it, each bale
containing a representative recycling item
BIN SERVICE TRASH COLLECTION
Director Worthington visited with four City Council members to discuss the
possibility of providing bin service trash collection. Director Worthington reported
Council Member Libby Cowen declared at Monday's City Council meeting she
would like to see a study made on a franchise for commercial trash collection.
Director Worthington is still attempting to contact Council Member Heather Somers.
Ms. Revak reported there will be a meeting between Alan Roeder, Donna Theriault,
and Bill Morris to discuss franchising.
EFFECT OF NEWPORT BEACH ANNEXATION ON SERVICES PROVIDED BY DISTRICT
This item was tabled.
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10. 2000
• SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of January 2000. The number of calls for service for scavenging is as
follows:
Location Calls for Service Cite /Arrest
Area 1
1
1
Area II
0
0
Area III
3
0
Area IV
0
0
TOTAL
4
1
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
• four -week period beginning December 27, 1999, and ending January 23,
2000.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff.
Mr. Shef distributed 58 courtesy flyers to encourage compliance.
Mr. Shef reported he called the police on a few occasions to assist in
contacting scavengers and received a poor response.
Director Worthington requested Mr. Shef take photographs of trash bins at
apartment complexes on a major collection day.
Mr. Shef placed decals on some of the recycling containers and observed
them to determine if they would adhere adequately. Mr. Shef determined the
decals are remaining on the containers and he will finish the placement of
them on the recycling containers.
CMSD STRATEGIC PLAN
Mr. Hamers requested the Costa Mesa Sanitary District Strategic Plan be
tabled.
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COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
MANAGEMENT ANALYST APPLICATIONS
Mr. Hamers reported a panel is set up to begin interviews next week with
approximately 12 of the qualified applicants.
ENGINEER'S REPORTS
PROJECT 162, USE OF ENZYMES TO CONTROL GREASE AND ODORS
AGREEMENT WITH ENNIX INCORPORATED FOR PILOT PROGRAM
Mr. Hamers introduced an agreement with Ennix Incorporated to begin a pilot
program for odor and grease control. Director Woodside motioned to approve the
agreement with Ennix Incorporated. Vice President Schafer seconded. Motion
carried 4 -0.
ATTORNEY'S REPORTS
ORANGE COUNTY INVESTMENT POOL SETTLEMENT AGREEMENT AND LIMITED RELEASE
CERTIFICATION OF ADOPTION OF RESOLUTION NO. 2000 -632
RESOLUTION NO. 2000 -632, APPROVING THE RELEASE AND SETTLEMENT AGREEMENT
RELATING TO THE ORANGE COUNTY BANKRUPTCY AND AUTHORIZING THE TREASURER TO
RECEIVE THE DISTRIBUTION OF MONIES.
Mr. Burns introduced Resolution No. 2000 -632, A RESOLUTION OF THE COSTA
MESA SANITARY DISTRICT APPROVING THE RELEASE AND SETTLEMENT
AGREEMENT RELATING TO THE ORANGE COUNTY BANKRUPTCY AND
AUTHORIZING THE TREASURER TO RECEIVE THE DISTRIBUTION OF
MONIES. Director Worthington motioned to adopt Resolution No. 2000 -632,
authorizing Mr. Marc Puckett to receive the monies and authorizing the President
and Secretary to sign the Settlement Agreement. Director Woodside seconded.
Motion carried unanimously.
TREASURER'S REPORTS (REVISITED)
ORANGE COUNTY BANKRUPTCY
Mr. Burns reported the Board approved the settlement agreement for the release of money
to be distributed in the Orange County Bankruptcy settlement during a special meeting held
on January 27,2000. Mr. Puckett will provide a final report at the March regular meeting.
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
INVESTMENT OVERSIGHT COMMITTEE MEETING - FEBRUARY 10, 2000
• Mr. Puckett briefly outlined the Investment Policy changes presented to the Investment
Oversight Committee:
1. Under "Commercial Paper" changes in the following language: Purchases of
commercial paper may not exceed 30 45 percent of the portfolio.
3. Under "IX. District Constraints" changes in the following language:
Additionally, a minimum of 25% 40% of the outstanding investments must mature
within a one -year time period.
REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND
Mr. Puckett recommended the Board table the item until after the special meeting.
FINAL REITER•LOWRY REPORT
• Vice President Schafer motioned to accept the Reiter•Lowry report. Director
Woodside seconded. Motion carried unanimously.
REVISED FINANCIAL STATEMENTS AND BUDGET AMENDMENT
Mr. Puckett recommended the Board table the item until after the special meeting.
PROPOSED POLICY
Mr. Puckett recommended the Board table the item until after the special meeting.
ORANGE COUNTY ANNUAL TREASURER'S CONFERENCE -- FEBRUARY 3, 2000
Mr. Puckett distributed the materials he collected at the conference for the Board's perusal.
•
COSTA MESA SANITARY DISTRICT to
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
LOCAL MEETINGS (REVISITED)
• INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
EXECUTIVE COMMITTEE MEETING OF FEBRUARY 1, 2000
Vice President Schafer attended the Executive Committee Meeting on February 1,
2000 where the Committee discussed the following:
• Hertzberg Bill No. 185
• SB1152, regarding employees of the District
• LAFCO budget
• Updating the sphere of influence every five years
ANNUAL MEMBERSHIP DUES FOR 2000 - $50.00
Vice President Schafer motioned to approve the renewal of the Annual Membership
Dues for Independent Special Districts of Orange County (ISDOC) in the amount of
$50.00. Director Woodside seconded. Motion carried 4 -0.
QUARTERLY MEETING - MARCH 30, 2000
Vice President Schafer reported there will be a Quarterly meeting to be held at
• Orange County Water District on March 30, 2000. Vice President Schafer reported
John Schatz will be in attendance to discuss the Commission on Local Governance
for the 21 st Century.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer attended the LAFCO meeting and presented a packet for
the Board's perusal. Vice President Schafer reported LAFCO discussed the
following:
• Proposed annexation for Fountain Valley
• The dues increase for CALAFCO
• Midberry Neighborhood Reorganization
• Commission workshop regarding the sphere of influence
COMMISSION ON LOCAL GOVERNANCE FOR THE 21ST CENTURY
COMMISSION REPORT, "GROWTH WITHIN BOUNDS"
Mr. Harriers reported he and Director Woodside attended various seminars on the
Commission on Local Governance for the 21st Century and provided a copy of the
report, "Growth Within Bounds" for the Board's perusal. Mr. Hamers recommended
•
Board members review the well- written and interesting report.
COSTA MESA SANITARY DISTRICT 11
MINUTES • BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
• Vice President Schafer reported she attended the Costa Mesa Chamber of
Commerce Legislation Committee meeting where a representative from the
Automobile Club explained Proposition 30 and 31. Vice President Schafer reported
Proposition 30 was unclear, and Proposition 31 was written in an attempt to clarify
Proposition 30.
COUNCIL OF GOVERNMENTS (COG)
Vice President Schafer attended the Council of Governments (COG) meeting where
the AQMD gave a presentation. Vice President Schafer presented the Board with
materials for their perusal.
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer reported she attended the Water Advisory Committee of
Orange County (WACO) where she gave a report on LAFCO. Vice President
Schafer reported the Committee reviewed various legislation items and viewed
slides.
OLD BUSINESS
• There was no old business discussed.
NEW BUSINESS
COSTA MESA CHAMBER OF COMMERCE
ANNUAL MEMBERSHIP DUES - $360.00
Mr. Hamers presented the renewal of the Costa Mesa Chamber of Commerce. Vice
President Schafer motioned to approve the membership and pay the dues of $360.00.
Director Worthington seconded. Motion carried 4 -0.
SPECIAL DISTRICT INSTITUTE SEMINAR
SPECIAL DISTRICT GOVERNANCE SEMINAR - FEBRUARY 24 -25, 2000 - LONG BEACH
Mr. Hamers introduced the Special District Governance Seminar - February 24 -25, 2000 to
be held in Long Beach. Director Worthington expressed an interest in attending to
complete this third and final segment of the Special District Institute Seminars.
Vice President Schafer motioned to approve the attendance of Directors Worthington and
Ferryman, based on Director Ferryman's availability, at the Special District Governance
• Seminar - February 24 -25, 2000 - Long Beach. Director Woodside seconded. Motion
carried unanimously.
COSTA MESA SANITARY DISTRICT 12
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 10, 2000
SOUTHERN CALIFORNIA WASTE MANAGEMENT FORUM - WASTE DIVERSION SOLUTIONS - MARCH
• 2, 2000
Mr. Hamers introduced the Southern California Waste Management Forum - Waste
Diversion Solutions - March 2, 2000. Vice President Schafer motioned to approve the
attendance of Directors Woodside and Ferryman at the Southern California Waste
Management Forum - Waste Diversion Solutions - March 2, 2000 in Downey, subject to
their availability. Director Worthington seconded. Motion carried unanimously.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
EFFECTIVE SPECIAL DISTRICT GOVERNANCE - FEBRUARY 24, 2000 MOULTON NIGUEL WATER
DISTRICT, LAGUNA NIGUEL
Mr. Hamers introduced a workshop entitled Effective Special District Govemance to be
held on February 24, 2000, at the Moulton Nigel Water District, Laguna Niguel. The Board
approved the attendance of Director Ferryman, subject to his availability.
GOVERNMENTAL AFFAIRS DAY - APRIL 10, 2000 - SACRAMENTO
Vice President Schafer and Director Worthington expressed an interest in attending
Governmental Affairs Day to be held on April 10, 2000, in Sacramento. Vice President
Schafer and Director Worthington will make appointments to attend the preceding day to
• meet with representatives
Director Woodside motioned to approve the attendance of Vice President Schafer, Director
Worthington, and Director Ferryman, based on his availability, at the Governmental Affairs
Day to be held April 10, 2000, arriving on April 9, 2000 to meet with legislators and inviting
a legislator to join them for lunch at the conference on the 10th. President Perry seconded
that motion. Motion carried 4 -0.
ORAL COMMUNICATIONS
Mr. Hamers introduced the SDRMA workshop to be held on March 1, 2000. Vice President
Schafer motioned to approve the attendance of Director Ferryman based on his availability.
Director Woodside seconded. Motion carried unanimously.
Director Worthington reported reading that President Clinton approved an $18,000,000
budget toward raising the level of Prado Dam an additional 30 feet.
ADJOURNMENT
At 7:37 p.m. President Perry adjourned the meeting.
SECRE R' PRESIDENT
N^