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00 - Agenda 2013-11-21 Costa Mesa Sanitary District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice PresidentSecretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. th 19 Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting Thursday, November 21, 2013 5:30 p. m. th I. CALL TO ORDER 628 W. 19 Street, Costa Mesa II. PLEDGE OF ALLEGIANCE President Ferryman III. INVOCATION Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) V.Ceremonial Matters and Presentations Proclamation to James Wahner for his 20 years of service on the Santa Ana River Flood Protection Agency (SARFPA) VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Pervices. www.cmsdca.gov Costa Mesa Sanitary DistrictNovember 21, 2013 AGENDA Page 2 VII. PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments are not listed on on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Special Meeting Minutes of October 1, 2013 Recommendation: That the Board of Directors approve and file. 2. Board of Directors Closed Session Meeting Minutes of October 9, 2013 Recommendation: That the Board of Directors approve and file. 3. Board of Directors Special Meeting Minutes of October 9, 2013 Recommendation: That the Board of Directors approve and file. 4. Board of Directors Study Session Minutes of October 15, 2013 Recommendation: That the Board of Directors approve and file. 5. Board of Directors Regular Meeting Minutes of October 24, 2013 Recommendation: That the Board of Directors approve and file. 6. Board of Directors Special Meeting Minutes of October 29, 2013 Recommendation: That the Board of Directors approve and file. 7. Occupancy Report and payment to Costa Mesa Disposal Recommendation: That the Board of Directors approves the occupancy report and payment to Costa Mesa Disposal for the month of October 2013. 8. Contract Payment to CR Transfer for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and disposal services for the month of October 2013. 9. Adoption of a Warrant Resolution No. CMSD 2013-5 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2013-5 approving District warrants for the Month of October 2013 in the amount of $618,174.94. 10. imbursement of Expenses Recommendation: That the Board of Directors approves Directors compensation and reimbursement of expenses for the month of October 2013. Costa Mesa Sanitary DistrictNovember 21, 2013 AGENDA Page 3 11. Investment Report Recommendation: That the Board of Directors approves the Investment Report for the month of October 2013. 12. Refund of Sewer Assessment No Service 2699 Harbor Boulevard Recommendation: In accordance with District Operations Code and State Law, staff recommends the Board of Directors approves a refund for the previous year assessment 2012-13 in the amount of $10,967.77. 13. Confidentiality Agreement with BHI Management Consulting Recommendation: That the Board of Directors approve the agreement. ---------------------------------------------------------------------------------- END OF CONSENT CALENDAR IX. PUBLIC HEARINGS None X. GENERAL MANAGER / DISTRICT CLERK REPORTS 14. Alternate District Engineer Errors & Omission Insurance Recommendation: That the Board of Directors give staff direction on requiring Bruce Mattern, Alternate District Engineer, to carry errors & omission insurance. nd 15. CR&R Environmental Services 2 Amendment to Exclusive Franchise Agreement Recommendations from Performance Audit and Organic Recycling Program nd Recommendation: That the Board of Directors approves the 2 Amendment 16. Finance Manager Position Recommendation: That the Board of Directors give staff direction for filling the Finance Manager vacant position. XI. 17. Project Status Report Recommendation: That the Board of Directors receive and file the report. 18. Project #196-D Irvine Pumping Station Generator Proposed Agreement with Pacific Data Electric for Construction Design Services Recommendation: The Board of Directors approves the following: 1. Sole sourcing construction design services for Project #196-D because alternative procedures are in the best interest of the District in accordance with Operations Code Section 4.04.120(f); and 2. The agreement with Pacific Data Electric (PDE) for performing construction design services for Project #196-D. XII. - None XIII. - None XIV.LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that Costa Mesa Sanitary DistrictNovember 21, 2013 AGENDA Page 4 equest of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A.Orange County Sanitation District (OCSD) (President Ferryman) Recommendation: That the Board of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) (Secretary Perry) Recommendation: That the Board of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) (Vice President Scheafer) Recommendation: That the Board of Directors accepts oral report. D. California Special Districts Association (CSDA) Recommendation: That the Board of Directors accepts oral report. E. California Association of Sanitation Agencies (CASA) Recommendation: That the Board of Directors accepts oral report. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV.OLD BUSINESS - None XVI.NEW BUSINESS - None XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XIV.ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE TH HELD ON DECEMBER 19, 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 STREET. UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection. Sewer Lateral Assistance Program (SLAP) The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the 600. For more information visit www.cmsdca.gov or call (949) 645-8400. Large Item Collection Program Residents are eligible for three (3) complimentary pick-ups per year. There is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For more information visit www.cmsdca.gov or call (949) 646-4617 to schedule an appointment.