Minutes - Board - 2000-01-100
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held January 10, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on January 10, 2000,
at 12:00 p.m., in Room 1A of the Civic Center, 77
Fair Drive, Costa Mesa.
President Perry called the meeting to order at 12:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Joan Revak, Clerk of
the District; Dawn Schmeisser, Assessment
Specialist; Marc Puckett, Treasurer; Ron
Hayes, Accountant, Finance Department.
Ron Shef, District Ordinance Enforcement
Officer.
Others Present: None
CONSENT-CALENDAR
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On motion by Director Ferryman, seconded by Vice President Schafer, and carried 5 -0, the
Consent Calendar was approved as presented.
MINUTES
Approved Minutes of The minutes for the Recycling Committee meeting of
Recycling Committee December 2, 1999, were approved as distributed.
Meeting,
December 2, 1999
Approved Minutes of The minutes for the regular meeting of December 8, 1999,
Regular Meeting were approved as distributed.
December 8, 1999
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COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count documented an increase of 3
Report and payment of units in the occupancy report for solid waste collection as of
$163,906.86 to Costa January 1, 2000. Therefore, the total for January is 21,149.
Mesa Disposal for trash Board directed Staff to prepare a warrant for $163,906.86 to
collection services for Costa Mesa Disposal on February 1, 2000, for payment for
January 2000 January trash collection based on the January count of
21,149.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved Refund to Joseph Michael Declues
of $17.72 Parcel Address: No situs - 241 Santa Isabel
To Joseph Michael Assessor's Parcel No. 119 - 092 -56
Declues Units: Common Area
Refund Requested: $17.72
Refund: $17.72
Parcel is a common area with no facilities.
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for December 1999 showing
December 1999 was a 50.91 % diversion rate was received and filed.
received and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of December
for $ 136,817.82 1999 in the amount of $ 136,817.82
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for January 2000, was
received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of December 31, 1999, was
December 31, 1999, was accepted as submitted.
received and filed
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
Report of Monies on
Deposit as of
November 30, 1999, was
received and filed
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The Report of Monies on Deposit as of November 30,
1999, was accepted as submitted.
Approved Warrant 2000 -07 Warrant Resolution #CMSD 2000 -07 was approved,
for January 1999, in the authorizing the President and Secretary to sign the warrant
amount of $436,423.48 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $436,423.48
EN-D OF-CON-SENT CALENDAR
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WRITTEN COMMUNICATIONS
Mr. Hamers reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported the Telephone Book Recycling Program concluded
December 23, 1999, with a total of 39.23 tons, or 19,617 books collected. The
schools to receive awards for the highest number of books collected are Kline
School Elementary School, TeWinkle Middle School, and Estancia High School.
Ms. Revak is contacting the schools to schedule the award presentations.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• The awards to be presented are as follows:
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1999 Telephone Book Recycling Program Awards
School Name
Participation
Award
Grand
Prize
Total
Award
Adams School
$400.00
$400.00
Alternative Education Center
$400.00
$400.00
California School
$400.00
$400.00
Charles TeWinkle School
$400.00
$250.00
$650.00
Christ Lutheran K -8
$315.00
$315.00
College Park School
$400.00
$400.00
Costa Mesa High School
$400.00
$400.00
Costa Mesa High School 7& 8
$400.00
$400.00
Davis School 5th & 6th
$400.00
$400.00
Estancia High School
$400.00
$250.00
$650.00
Kaiser Elementary School
$400.00
$400.00
Kaiser Primary Center
$400.00
$400.00
Kill brooke School
$400.00
$400.00
Kline School K -8
$100.00
$250.00
$350.00
Mariners Christian K -6
$400.00
$400.00
Montessori Harbor Mesa K -6
$100.00
$100.00
Page School of Costa Mesa K -6
$210.00
$210.00
Paularino School
$400.00
$400.00
Pomona School
$400.00
$400.00
Port Mesa Christian K -6
$180.00
$180.00
Rea Elementary 4 -6
$400.00
$400.00
Sonora School
$400.00
$400.00
St. Joachim Elementary K -8
$330.00
$330.00
St. John The Baptist K -8
$400.00
$400.00
Vineyard Christian K -8
$151.00
$151.00
Wilson School
$400.00
$400.00
Total Awards
$9,736.00
CHRISTMAS TREE RECYCLING PROGRAM
Director Worthington reported the Christmas Tree Recycling Program ended on
January 7, 2000, with a total of 10,238 trees recycled during the two -week program.
Director Worthington reported there were many trees placed on the curb with the
lights and decorations still on the tree. The newsletter advising residents about the
Christmas Tree Recycling Program for next year will contain instructions for
• removing decorations and tree stands before placing trees on the curb for recycling.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
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Mr. Shef reported the Christmas tree lots have requested the advertising fliers be
given to them by Thanksgiving next year because the majority of trees are sold the
first two weeks of operation.
GREETING CARD RECYCLING PROGRAM
Ms. Schmeisser reported she has received enough greeting cards to fill
approximately two 50- gallon trash cans. The greeting cards will be sent to St.
Jude's Ranch for Children.
Director Worthington reported the Recycling Committee recommended sending a
letter to St. Jude's Ranch for Children thanking them for the service they are
providing in recycling the greeting cards. The Recycling Committee also
recommended sending a letter to Ms. Campbell for her assistance in providing
shipping of the cards to St. Jude's Ranch. Staff will prepare the letters for Director
Worthington's signature.
Ms. Schmeisser distributed a press release regarding the greeting card program
that was picked up by the Orange County Register on January 6, 2000.
• 50% BY 2000 - PRESS RELEASE CAMPAIGN
Director Worthington reported an article appearing in the Los Angeles Times,
January 10, 2000, listed the City of Costa Mesa at an 18 percent trash reduction
rate.
Mr. Harriers reported the City of Costa Mesa reported a 40 percent recycling rate,
and the Costa Mesa Sanitary District is currently recycling over 50 percent.
Director Ferryman requested Mr. Hamers ascertain the actual City of Costa Mesa
recycling rate.
Director Worthington reported ads were placed in the Daily Pilot and Costa Mesa
Breeze to announce the District's reaching the 50 percent recycling goal.
BIN SERVICE TRASH COLLECTION
Director Worthington suggested having a special meeting to discuss the possibility
of providing bin service to residents. Director Worthington further suggested inviting
the City to join the District in a beautification effort of standardized container usage.
Director Worthington will meet with individual Council Members to discuss the
• possibility of bin service.. Director Worthington will meet with Staff to draft an outline
for the one -on -one meetings with Council Members.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• CITY OF COSTA MESA RESIDENTIAL HHW PROGRAM
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Director Worthington reported the City of Costa Mesa has joined the residential
HHW Program and will be providing pickup service to residents serviced by the City
bin trash collection.
Director Worthington reported $35,045.00 remains in the HHW fund, allowing the
District to continue to offer the program to residents.
Director Ferryman suggested Staff increase efforts to advise residents of the HHW
Program. Mr. Hamers will formulate new press releases and suggest the City utilize
the news agencies to advertise the program.
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of December 1999. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
4
1
Area II
0
1
Area III
0
0
Area IV
0
0
TOTAL
4
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DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
five -week period beginning November 22, 1999, and ending December 26,
1999.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef reported emphasis was
placed in area monitoring of multi - family neighborhoods.
Mr. Shef distributed 76 courtesy flyers to encourage compliance.
Mr. Shef reported the beverage containers in TeWinkle and Fairview Parks
• were filled with ordinary trash. Mr. Shef suggested signs in English and
Spanish be placed on the containers stating they are for cans and bottles
only. Staff will contact park personnel to locate trash cans next to the
recycling containers.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
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• Mr. Burns suggested Staff contact the State to ascertain if other communities
are having the same difficulty. Ms. Revak is in the process of providing a
report to the State and will mention the trash problem and request sign
approval.
SAFETY /LOSS CONTROL MEETING OF DECEMBER 16, 1999
Director Ferryman motioned to approve the minutes of the Safety /Loss
Control Meeting as presented. Vice President Schafer seconded. Motion
carried unanimously.
REVIEW OF TRASH AND SEWER OPERATIONS AND FUNDS
REVIEW BY REITER*LOWRY CONSULTANTS
RESULTS OF MEETING HELD DECEMBER 30, 1999
Mr. Hamers reported there was a three -hour meeting regarding the trash and
sewer operations and funds. In attendance was Greg Lowry, an assistant,
Marc Puckett, Director Ferryman, Director Worthington, Bob Oman, and
Mr. Hamers.
• Mr. Robert Oman, a past Treasurer of the District, attended the meeting to
clarify how he determined the budget during the 20 years he was working for
the District.
Mr. Hamers reported the District has the flexibility to separate the currently
combined trash and sewer fund and to establish new policy to maintain the
funds separately in the future.
The Board determined a special meeting should be set to discuss the
separation of the trash and sewer funds and determine new policy.
Director Worthington requested Mr. Hamers prepare the suggested policy
changes to discuss at the special meeting.
Mr. Hamers suggested Greg Lowry present an executive summary of what
his firm recommends and then prepare their final report to the Board upon
conclusion of the special meeting.
SPECIAL MEETING
A special meeting will be held at noon on January 27, 2000, to discuss the
• separation of trash and sewer funds.
COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• CMSD STRATEGIC PLAN
Mr. Hamers requested the Costa Mesa Sanitary District Strategic Plan be
tabled.
MANAGEMENT ANALYST APPLICATIONS CLOSE JANUARY 24, 2000
Mr. Hamers reported the Management Analyst applications will close
January 24, 2000.
Y2K UPDATE
Mr. Hamers reported three people were on stand -by to handle any Y2K-
related problem. Mr. Hamers reported all systems transitioned with no
malfunction reported.
Mr. Puckett reported the Finance Department thought they had a Y2K
problem with the cash registers when they showed a date of 2029. Upon
investigation, Mr. Puckett learned a test software program was not removed
from the system, creating the erroneous date. Once the technicians
removed the testing software, the system returned to normal operation.
• ENGINEER'S REPORTS
HART'S RUGS - 101 KALMUS - ENGINEER'S #251 ANNEXATION
RESOLUTION #2000 -630 - MAKING APPLICATION TO LAFCO FOR ANNEXATION
Mr. Hamers presented Resolution No. 2000 -630, A RESOLUTION OF
APPLICATION BY THE COSTA MESA SANITARY DISTRICT REQUESTING THE
LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS FOR
THE ANNEXATION OF TERRITORY, BEING ENGINEER'S NO, 251.
Director Ferryman motioned to adopt Resolution #2000 -630, Making Application to
LAFCO for Annexation. Director Worthington seconded. Motion carried
unanimously.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett reported he just received the report and will determine the distribution
schedule for the District's refund once he has reviewed the document.
• Mr. Burns provided a memorandum to Board Members regarding the Court's ruling
on Hennigan, Mercer & Bennet's attorneys fee enhancement application.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND
Mr. Puckett requested the Revised Budget Format with Reserve Balances Identified
by Fund be tabled until after the Special Meeting.
RESCHEDULE JANUARY INVESTMENT OVERSIGHT COMMITTEE TO FEBRUARY
Mr. Puckett requested the meeting be rescheduled to February 10, 2000, due to the
proximity of the meeting with the year -end meeting.
ATTORNEY'S REPORTS
REVENUE ENHANCEMENT GROUP
Mr. Burns reported the Revenue Enhancement Group is taking issue with the
District's method of assessment for sewer charges. Mr. Burns reported the District
follows the Proposition 218 procedure and provides an individualized assessment
based on square footage.
Mr. Burns will prepare a letter to the Revenue Enhancement Group thanking them
for their letter and advising them the District is currently in compliance with
Proposition 218 but is always interested in improving operation methods.
Mr. Burns will forward the new law regarding the District's access to water usage
records to Mr. Harriers,
Mr. Hamers will contact other districts to determine their methods of assessment.
Mr. Puckett will contact an associate of his at a meter manufacturer to obtain a list of
surrounding areas that utilize a water meter to base their sewer usage fees.
Director Woodside was excused from the meeting.
NEW LEGISLATION ON SELECTION OF LOWEST RESPONSIBLE BIDDER ON PUBLIC WORKS
PROJECTS
Mr. Burns reported new law has gone into effect to define the term "responsible
bidder." Mr. Burns reported the definition is the same as the District has been going
by for some time. Mr. Burns reported the Department of Industrial' Relations is
developing a standardized questionnaire form and rating system for bidders.
LOCAL MEETINGS
• INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Vice President Schafer attended the ISDOC meeting where Mr. Ralph Heim spoke
on various proposed propositions.
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• Vice President Schafer will be attending a meeting to hear the Automobile Club
present a review of Propositions 30 and 31 regarding fraud.
ISDOC will be holding their general quarterly meeting on March 30, 2000.
Vice President Schafer reported the City of Fountain Valley Mayor has removed
John Collins from COG. Vice President Schafer will attend the next COG meeting.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer reported she did not attend the last meeting due to illness.
Vice President Schafer reported a strategic planning session will be held at the
Irvine Ranch Water District on January 21, 2000. The next LAFCO meeting will be
held January 26, 2000.
COMMISSION ON LOCAL GOVERNANCE FOR THE 21 ST CENTURY
CORRESPONDENCE FROM ACWA AND SANTA MARGARITA WATER DISTRICT
Mr. Hamers reported he and Vice President Schafer reviewed letters from Robert
Reeb, State Legislative Director, ACWA, to Susan Golding, Chair, California
• Commission on Local Governance for the 21st Century and a letter from Mr. John
Schatz, Santa Margarita Water District, to Mr. Robert Reeb. Mr. Hamers reported
the letters reflect the hands -on review and monitoring of what the Local Governance
Commission is doing by ACWA.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer reported the Chamber was dark during December and the
next meeting will be held on January 19, 2000.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF DECEMBER 15, 1999
Director Ferryman provided a final report on the Huntington Beach closure
for the Board's review. Director Ferryman reported the elevated levels
appeared to be related to a construction site dewatering and pumping
groundwater into the bay. The groundwater flow altered the usual conditions
for the two storm water outlets, pushing the contaminated runoff into the bay.
Director Ferryman reported the two storm water outlets will be connected to
the sewer system during the summer months in an effort to reduce
Contamination.
• Director Ferryman reported $900,000.00 was allocated to the City of
Huntington Beach to refit their aging sewer system. Director Ferryman
reported the estimate for repairs was approximately double what the repairs
COSTA MESA SANITARY DISTRICT i
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• will ultimately cost and the Committee will meet to determine whether to
reduce the allocation or to allow the City of Huntington Beach to keep the
funds to repair an expanded area.
UPCOMING COOPERATIVE PROJECTS PROGRAM
Mr. Harriers provided a letter from Donald F. McIntyre, Orange County
Sanitation District, advising the District of a conference /workshop to be held
on January 31, 2000, regarding the Fiscal Year 2000/2001 Cooperative
Projects Program. Mr. Hamers will be in attendance at the meeting.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
SEVEN OAKS DAM DEDICATION CEREMONY - JANUARY 7, 2000
Directors Worthington and Ferryman attended the ceremony and reported
they were impressed with the facility. Director Worthington reported the
facility was designed as a catch basin, but there is talk of changing it to a
reservoir, creating concern with environmentalists in the area.
WATER ADVISORY COMMITTEE OF ORANGE COUNTY
• REGULAR MEETING - JANUARY 7, 2000
Vice President Schafer distributed the agenda for the Board's perusal. Vice
President Schafer reported Curt Pringle was in attendance as a speaker and
discussed Proposition 13.
Vice President Schafer gave an update on the South County Pump Station
and reported on a videotape of the damage and rapid repairs. Vice
President Schafer was impressed with the report.
Vice President Schafer reported there will be a meeting on February 2, 2000,
for those interested in meeting Bill Morrow.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
There was no old business discussed.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 10, 2000
• ORAL COMMUNICATIONS
None
ADJOURNMENT
At 1:56 p.m. President Perry adjourned the meeting.
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