Letter - BHI Management Consulting - 2013-10-24 BHI MANAGEMENT CONSULTING
"Organizational Efficiency for Public Agencies"
Mr. James Ferryman, Board President October 21, 2013
Costa Mesa Sanitary District
628 West 19th St.
Costa Mesa, CA 92627
Subject: Proposal to provide services related to assessing overall District
Communications
Dear Mr. Ferryman,
This letter outlines the approach for BHI Management Consulting to assess District
communications. The Consultant assigned for this work will be Brent Ives, Principal of
BHI Management Consulting
Approach—The assessment will take place upon indication of Board acceptance and
will proceed as follows:
1. Consultant will first request and review all past performance reviews, GM job
description, any performance expectations, goals and/or objectives that were
generated by the Board of Directors during past two evaluations. Electronic
copies of the last 4 months regular Board meeting minutes will also be required.
It is expected that the Consultant will be provided with any and all relevant
background materials and/or documentation that may have a bearing on this
assessment in the view of the Board President and/or District's counsel. (6 hours)
2. Consultant will perform interviews within the District to determine how
communications are taking place within the staff, up to and including the GM, as
well as communications between the GM and Board. Two days of in-District
interviews are anticipated. (16 hours)
3. Consultant will prepare a report to the Board of Directors regarding the state of
communications at the District and present this report to the Board at a meeting to
be determined by the Board. f8 hours)
2459 Neptune Ct., Suite 110 1 www.bhiconsulting.com
Tracy, CA 95304 Phone/FAX(209) 740-6779
BHI MANAGEMENT CONSULTING
"Organizational Efficiency for Public Agencies"
Cost-Given the scope of work outlined above, BHI Management Consulting proposes
30 hours to accomplish the tasks. Mr. Ives' preferred client hourly rate is $200/hr. (20%
reduced fee rate). Additionally, it is anticipated that the Consultant will need two trips
into the District '
to accomplish the tasks. As outlined above, the cost of the training to be $7000.00 fixed
• price inclusive of all expenses.
I hope that this information adequately presents the scope of work and process necessary
to fulfill your requirements to assist the Board with this effort. Please feel free to call or
email me with any questions or need for clarification. Your signature below and/or a
purchase order or other formal notice to proceed will allow the project to begin.
Sincerely,
<signature>
Brent H. Ives, Principal
BHI Management Consulting
._ 'A'/
Ja :s Ferryman, Board P esident
Co a Mesa Sanitary Di; 'ct
ATTEST:
Scott Carroll, District Clerk
2459 Neptune Ct., Suite 110 2 www.bhiconsulting.com
Tracy, CA 95304 Phone/FAX(209) 740-6779