Minutes - Board - 1999-11-100
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held November 10, 1999
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on November 10,
1999, at 12:00 p.m., in Room 1A of the Civic Center,
77 Fair Drive, Costa Mesa.
President Perry called the meeting to order at 12:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Lois Thompson,
Assistant Manager; Joan Revak, Clerk of the
District; Dawn Schmeisser, Assessment
Specialist; Marc Puckett, Treasurer; Ron
• Hayes, Accountant, Finance Department;
Ron Shef, District Ordinance Enforcement
Officer.
Others Present: Mr. Terry Schneider
CR Transfer
11292 Knott Avenue
Stanton, California
Mr. David Ronnenberg
CR Transfer
11292 Knott Avenue
Stanton, California
CONSENT CALENDAR
----------------------------------- -------------------- - - - - --
Mr. Hamers reported Eppers Electric has completed installation and wiring of generator
receptacles and transfer switches. Mr. Hamers requested their invoice in the amount of
$4,552.75 be added to the consent calendar.
On motion by Vice President Schafer, seconded by Director Woodside, and carried 5 -0,
the Consent Calendar, with the addition of payment of $4,552.75 to Eppers Electric, was
approved as presented.
COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
• MINUTES
•
Approved Minutes of
Recycling Committee
Meeting,
October 12, 1999
Approved Minutes of
Investment Oversight
Committee Meeting
October 14, 1999
Approved Minutes of
Regular Meeting
October 14, 1999
Approved Minutes of
Special Meeting
October 27, 1999
REPORTS
MANAGER'S REPORTS
The minutes for the Recycling Committee meeting of October
12, 1999, were approved as distributed.
The minutes for the Investment Oversight Committee
meeting of October 14, 1999, were approved as distributed.
The minutes for the regular meeting of October 14, 1999,
were approved as distributed.
The minutes for the special meeting of October 27, 1999,
were approved as distributed.
Approved Occupancy The Trash Occupancy Count documented no increase or
Report and payment of decrease in the occupancy report for solid waste collection
$163,883.61 to Costa as of November 1, 1999. Therefore, the total for
Mesa Disposal for trash November is 21,146. Board directed Staff to prepare a
collection services for warrant for $163,883.61 to Costa Mesa Disposal on
November 1999 December 1, 1999, for payment for November trash
collection based on the November count of 21,146.
REFUNDS In accordance with Resolution No. 96 -584, adopted by
the Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10. 1999
• Approved Refund
of $3,110.04
To Betty Tong
RECYCLING REPORTS
Waste Diversion Report
October 1999 was received
and filed
3
Approved Refund to Betty Tong
Parcel Address: 278 Santo Tomas
Assessor's Parcel No. 439 - 202 -07
Units: 1
Trash Refund: $2,806.98
Sewer Refund: $303.06
Total Refund: $3,110.04
Parcel was erroneously charged for seven units
The Waste Diversion Report for October 1999 showing a
50.39% diversion rate was received and filed.
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of
for $122,612.57 September 1999 in the amount of $122,612.57.
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for November 1999, was
• received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of October 31, 1999, was
October 31, 1999, was accepted as submitted.
received and filed
Report of Monies on The Report of Monies on Deposit as of October 31, 1999,
Deposit as of was accepted as submitted.
October 31, 1999, was
received and filed
Approved Warrant 2000 -05 Warrant Resolution #CMSD 2000 -05 was approved,
for October 1999, in the authorizing the President and Secretary to sign the warrant
amount of $402,426.79 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $402,426.79
END OF CONSENT CALENDAR
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0
COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
WRITTEN COMMUNICATIONS
• Mr. Harriers reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported the telephone book recycling program is currently
underway and will continue to December 23, 1999. Director Worthington reported
the Committee recommended purchasing advertising in two newspapers to promote
the program.
Director Worthington presented the telephone book recycling flyer depicting the
sponsors of the program.
Mr. Harriers presented Ms. Schmeisser with a commendation award to
• acknowledge her efforts in promoting the telephone recycling program and obtaining
sponsors for the program.
Ms. Revak reported the rate for advertising is $192 for a 1/8 -page advertisement
and $378 for a 1/4 -page advertisement.
Mr. Burns suggested the Board also submit a press release.
Director Ferryman motioned there was an emergency need to take action on an
item that arose after the agenda was posted. Vice President Schafer seconded.
Motion carried 5 -0. .
Director Ferryman motioned to authorize Mr. Hamers to place 1/8 -page
advertisements for $192.00 each appearing in both the Daily Pilot (two ads) and the
Costa Mesa Breeze (one ad). _Director Worthington seconded. Motion carried 5 -0.
Ms. Revak presented a draft certificate to be presented to students for an ice cream
cone from Baskin Robbins.
BEVERAGE CONTAINER GRANT - ,AMENDMENT TO GRANT
Director Worthington reported an amendment is necessary to extend the deadline
• for use of grant monies for the beverage container program to June 30, 2000.
Director Worthington reported seven concrete containers for beverage container
recycling have been received -and will be placed at Costa Mesa High School,
Goathill Junction in Fairview Park, and TeWinkle Park.
COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10. 1999
• Mr. Hamers presented the amendment for signature. Mr. Hamers also requested
the Board authorize Ms. Revak to replace Ms. Thompson in signing invoices to the
Department of Conservation for District reimbursement.
Vice President Schafer motioned to approve the amendment to the beverage
container grant and authorize Ms. Revak as representative of the District to sign the
invoices. Director Ferryman seconded. Motion carried unanimously.
50% BY 2000 - PRESENTATION OF LAPEL BUTTONS
Director Worthington presented the "We did it" button indicating the City of Costa
Mesa is now recycling over 50 percent of the City's trash. Director Worthington
suggested sending a button to the governor and all legislators in the County of
Orange.
Director Ferryman requested a supply of buttons to be distributed at the Chamber of
Commerce retreat.
Mr. Hamers thanked CFt Transfer for their work in enabling the District to reach 50
percent recycling.
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
• UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of October 1999. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
0
0
Area II
0
0
Area III
0
1
Area IV
0
0
TOTAL
0
1
11
COSTA MESA SANITARY DISTRICT 6
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10. 1999
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
• Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning September 27, 1999, and ending October 24,
1999.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef reported scavenger patrol
was increased in several areas.
Mr. Shef distributed 94 courtesy flyers to encourage compliance.
STAFF CLASSIFICATION AND COMPENSATION REVIEW
Mr. Hamers reported he received a telephone call from Howard Perkins,
personnel manager, City of Costa Mesa. Mr. Perkins informed Mr. Hamers
the City has met and has sent a letter explaining the City's current position
on the staff classification and compensation request.
President Perry stated•.the Board will review the City's letter and assured
Staff the Board will do all they can to expedite the classification and salary
review.
Mr. Hamers advised the Board an executive secretary has been obtained to
• assist Ms. Revak an' d Ms. Schmeisser until a permanent replacement for Ms.
Thompson can be hired.
REVIEW OF TRASH AND SEWER OPERATIONS AND FUNDS
REVIEW BY REITERoLOWRY CONSULTANTS
Mr. Hamers distributed two copies of the review by Reiter.Lowry
Consultants, one to Mr. Puckett and one to Director Worthington. Mr.
Hamers suggested Mr. Puckett and Director Worthington review the
document and meet with Staff to reach consensus on the trash and sewer
operations and funds report. Mr. Lowry will attend a special meeting to report
on his findings.
CMSD STRATEGIC PLAN
Mr. Hamers requested the Costa Mesa Sanitary District Strategic Plan be
tabled until the December regular meeting.
ADVERTISING ON CITY TRUCKS
Mr. Hamers reported the City has agreed to place the District last in line for
• advertising on City vehicles, and to allow the District approval should
advertising be placed on the vehicles used by the District.
COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10. 1999
• UPDATE ON COSTA MESA DISPOSAL WORKER INCIDENT
Mr. Hamers reported the Costa Mesa Disposal worker has returned to work.
Mr. Burns reported discussion has been held regarding sending a notice to
the homeowner for violation of the District's ordinance.
Mr. Burns suggested placing an item in the newsletter to reiterate the
District's ordinance and proper disposal of chemicals.
COST OF MAILING PLANS AND SPECIFICATIONS
Ms. Revak reported the District currently charges $2 postage to mail plans
and specifications for projects going out to bid. Investigation determined the
fee for postage to be insufficient. Staff proposed an increase to a $5 charge
for postage.
Director Ferryman motioned to increase the charge for postage at a rate to
recover the current cost of postage. Vice President Schafer seconded.
Motion carried unanimously.
CLAIM - 20122 SANTA ANA AVENUE
• Mr. Hamers reported a claim has been filed regarding an apartment complex
at 20122 Santa Ana Avenue. Mr. Flamers reported the claim is under
investigation by both the District and SDRMA. Mr. Hamers reported
preliminary investigation points to multiple possible causes and suggested
the District reject the claim.
Vice President Schafer motioned to reject the claim filed on behalf of 20122
Santa Ana Avenue. Director Ferryman seconded. Motion carried 5 -0.
ENGINEER'S REPORTS
PROJECT NO. 151 - FAIRVIEW ROAD SEWER
BID OPENING, AWARD OF CONTRACT
Mr. Hamers reported bids were opened on Project No. 151, Fairview Road sewer,
and reported Cedro Construction Co. was the lowest responsive and responsible
bidder with a bid of $89,766.00..
Vice President Schafer motioned to approve the award of the contract for Project
No. 151, Fairview Road sewer to Cedro Construction Co. for $89,766.00. Director
• Ferryman seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT x
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
• PROPOSAL TO PROVIDE INSPECTION SERVICES
A proposal to provide inspection services was presented, not to exceed $10,400, as
follows:
Engineering: $63.00 /hr
Inspection $42.00 /hr
Surveying (2 man crew) 155.00/hr
Surveying (3 man crew) 185.00/hr
Also provided were copies of the Capital Improvement Program as well as the Boyle
Engineering independent report showing the repairs to be necessary and the costs
reasonable.
Director Woodside motioned to approve the proposal to provide inspection services,
not to exceed $10,400. Vice President Schafer seconded. Motion carried
unanimously.
PROJECT NO. 162 - PILOT PROGRAM - USE OF ENZYMES FOR GREASE AND ODOR CONTROL
A proposal to begin Project No. 162, Use of Enzymes for Grease and Odor Control,
was introduced. The program goal is to reduce the District's yearly costs of
approximately $60,000 for grease and odor control.
Also provided were copies of the Capital Improvement Program as well as the Boyle
Engineering independent review of the project.
The proposal for the project is for an hourly engineering fee of $63.00 per hour not
to exceed $5,000, and program testing costs of $55,000.
Vice President Schafer motioned to approve Project No. 162, for $63.00 per hour
not to exceed $5,000, and program testing costs of $55,000. Director Ferryman
seconded. Motion carried 5 -0.
PROJECT NO .163 - UPGRADE EMERGENCY RESPONSE EQUIPMENT
Mr. Hamers reported the emergency response equipment has been received and
will provide a substantial benefit to the District.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett had nothing to report on the Orange County Bankruptcy.
•
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND
• Mr. Puckett requested this item be tabled.
ATTORNEY'S REPORTS
Mr. Burns distributed an article on teleconferencing to Board members. Mr. Burns
also distributed an article from Western Cities Magazine regarding what every
government official needs to know about the GASB new reporting model.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Vice President Schafer stated she was out of town and did not attend the ISDOC
meeting.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer reported she attended the LAFCO meeting where the
Committee discussed the following:
• Tri Cities Municipal Water District and Coastal Municipal Water District
• consolidation.
• Staff evaluation.
• The Annual Strategic Planning meeting will be held on January 21, 2000.
• The December meeting was changed to December 15 to accommodate the Tri
Cities deadline.
Home Depot reorganization.
CALIFORNIA SPECIAL DISTRICT INSTITUTE - STRATEGIC MANAGEMENT WORKSHOP AND
SPECIAL DISTRICT ADMINISTRATION SEMINAR - OCTOBER 20 -22, 1999, LAKE TAHOE
Director Worthington stated the seminars were very beneficial and expressed his
desire to see all Board members become graduates of the institute.
Vice President Schafer stated she felt the speakers were very professional and
informative and the program extremely helpful for Board members.
Vice President Schafer brought notes she took and will have Staff type and
distribute them to the Board.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer was out of town and did not attend the meeting.
•
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
• ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF OCTOBER 27, 1999
Director Ferryman reported the Orange County Sanitation District passed the
final EIR. Director Ferryman reported the OCSD is going to pursue purchase
of the Tule Ranch property and the agreement with The Yakima Company
regarding managing the District's biosolids.
Director Ferryman reported the Guidance Committee recommended
increasing the budget for 2000 by ten million dollars to install 150 permanent
monitoring systems within the County system.
Director Ferryman reported the OCSD was going to request cities submit
digital sewer maps within the next few years.
Director Ferryman reported a program for plugging manhole covers was
discussed.
OLD BUSINESS
There was no old business discussed.
0 NEW BUSINESS
DECEMBER COSTA MESA SANITARY DISTRICT REGULAR BOARD MEETING - WEDNESDAY,
DECEMBER 8, 1999, 12:00 P.M.
Ms. Revak reported the December regular Board Meeting will be held on December 8,
1999 at noon.
ORAL COMMUNICATIONS
Mr. Hamers reminded Board members to address phone calls to Ms. Revak, Acting
Assistant Manager.
Board members wished Ms. Thompson good luck in her new position.
Ms. Thompson thanked Board members for their cooperation and support.
Director Worthington commented on a newspaper article about diesel trucks and the
pollutants they contribute. Director Worthington noted the article referred to the
municipality of Granada Hills and their suggestion of establishing a franchise for trash
pickup to allow the city to mandate haulers to convert some of their fleet to alternative fuels.
• Mr. Hamers requested Ms. Revak to fax Board members a copy of his letter to Costa Mesa
Disposal regarding diesel trucks.
COSTA MESA SANITARY DISTRICT I I
MINUTES - BOARD OF DIRECTORS MEETING HELD NOVEMBER 10, 1999
• ADJOURNMENT
At 1:25 p.m. President Perry adjourned the meeting.
ECRU RY
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