Minutes - Board - 1999-09-09COSTA MESA SANITARY DISTRICT
- Minutes of Board of Directors Regular Meeting held September 9 1999
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on September 9,
1999, at 6:00 p.m., in the Council Chambers of the
Civic Center, 77 Fair Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Lois Thompson,
Assistant Manager; Joan Revak, Clerk of the
District; Marc Puckett, Treasurer; Ron
Hayes, Accountant, Finance Department.
Others Present: None
CONSENT CALENDAR
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On motion by Vice President Schafer, seconded by Director Woodside, and carried 5 -0, the
Consent Calendar was approved as presented.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
August 10, 1999
Approved Minutes of
Regular Meeting
August 12, 1999
The minutes for the Recycling Committee meeting of August
10, 1999, were approved as distributed.
The minutes for the regular meeting of August 12, 1999, were
approved as distributed.
• Approved Minutes of The minutes for the special meeting of August 25, 1999, were
Special Meeting approved as distributed.
August 25, 1999
COSTA MESA SANITARY DISTRICT z
MINUTES -BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count documented a decrease of 7
Report and payment of units in the occupancy report for solid waste collection as of
$163,728.61 to Costa September 1, 1999. Therefore, the total for September is
Mesa Disposal for trash 21,126. Board directed Staff to prepare a warrant for
collection services for $163,728.61 to Costa Mesa Disposal on October 1, 1999, for
September 1999 payment for September trash collection based on the
September count of 21,126.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved Refund to J. L. Edwards
of $484.95 Parcel Address: 2088 Garden Lane
To J. L. Edwards Assessor's Parcel No. 426 - 232 -24
Units: 5
• Trash Refund: $484.95
Parcel was using curbside collection service for 5 months.
($13.85 x 5 months x 5 units = $346.25. Amount charged
$831.20 - $346.25 = $484.95)
Approved Refund Approved Refund to Jean Schwalbe
of $1,220.48 Parcel Address: 2952 Peppertree Lane
To Jean Schwalbe Assessor's Parcel No. 139 - 203 -17
Units: 4
Trash Refund: $1,220.48
Property using a private trash service.
Approved Refund Approved Refund to New Millennium Homes
of $75.00 Parcel Address: 2647 Orange Avenue
To New Millennium Homes Assessor's Parcel No. N/A
Trash Refund: $75.00
Project overpaid for 5 bathtub fixtures.
•
COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for August 1999 showing a
August 1999 was received 48.11 % diversion rate was received and filed.
and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of August 1999
for $ 142,175.49 in the amount of $ 142,175.49
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for September 1999, was
received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of
August 31, 1999, was
received and filed
• Report of Monies on
Deposit as of
August 31, 1999, was
received and filed
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U
The Financial Report as of August 31, 1999, was accepted as
submitted.
The Report of Monies on Deposit as of August 31, 1999, was
accepted as submitted.
Approved Warrant 2000 -03 Warrant Resolution #CMSD 2000 -03 was approved,
for September 1999, in the authorizing the President and Secretary to sign the warrant
amount of $263,762.76 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $263,762.76.
END OF CONSENT CALENDAR
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WRITTEN COMMUNICATIONS
Mr. Flamers reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• MANAGER'S REPORTS
RECYCLING COMMITTEE
LARGE ITEM COLLECTION PROGRAM
Director Worthington reported the Large Item Collection Program began on Monday,
June 21, 1999 and continued through August 27, 1999. Director Worthington
reported a total of 458 tons of Large Items were collected and taken to the landfill for
a cost of $10,086. The District received a credit for 86 tons of white goods in the
amount of $2,631 resulting in a total program cost of $7,455.
Director Worthington attributed the lower total of large items collected and landfilled
from last year to the distribution of flyers itemizing charitable organizations that
accept donations of large items.
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported Staff has sent the notification letters of the upcoming
1999 Telephone Book Recycling Program to both public and private schools in the
City. The District has received responses from seven public schools and two private
schools to date.
• Director Worthington reported one new aspect of the 1999 program will be the
distribution of outstanding individual contribution awards of ice cream cone
certificates. GTE contacted the District and may be hosting pizza parties for the
students.
TIRE ROUNDUP DAY - OCTOBER 16, 1999
Director Worthington reported the Used Tire Roundup will be held on October 16th
from 10:00 a.m. to 2:00 p.m. at the City Corporation Yard,
Ms. Thompson reported a brochure will be distributed at the Roundup with
information on tire maintenance and how the used tires are recycled.
Ms. Thompson reported the Orange County Conservation Corps will distribute flyers
to businesses along Harbor Boulevard, Placentia Avenue, and all of the auto stores.
Ms. Thompson reported there will be press releases and a commercial to advertise
the event.
•
COSTA MESA SANITARY DISTRICT 5
MINUTES -BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of August 1999. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
0
0
Area II
4
0
Area III
4
0
Area IV
0
0
TOTAL
8
0
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
• four -week period beginning July 26, 1999, and ending August 22, 1999.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef is taking photographs to
verify resident complaints or ordinance violations.
Mr. Shef distributed 87 courtesy flyers to encourage compliance.
STAFF CLASSIFICATION AND COMPENSATION REVIEW
Mr. Hamers is currently in discussion with the City regarding this item and
requested it be tabled.
REVIEW OF TRASH AND SEWER OPERATIONS AND FUNDS
Mr. Hamers presented a report compiled by an independent source for
Director Worthington regarding the audited financial statements and annual
budgets of the District beginning in 1984. Mr. Hamers suggested the Board
consider a third party auditor review of the information.
Mr. Hamers contacted Hilton, Farnkopf and Hobson, the organization that
performed the County's financial review of their landfill operation, and
• determined their fee would be $10,000 to review the District's financial
statements. Mr. Hamers suggested Conrad and Associates may also be
asked to review the information under their current contract with the District.
COSTA MESA SANITARY DISTRICT 6'
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• Director Worthington gave an in -depth overview of the study prepared for him
by an independent source. Director Worthington suggested the District
consider Mr. Gregg Lowry from Reiter•Lowry Consultants located in San
Diego.
PROPOSAL FOR INDEPENDENT ANALYSIS
Director Ferryman motioned to request Mr. Gregg Lowry, Reiter.Lowry
Consultants, to prepare a proposal to perform a comparison of the two
documents created by Mr. Puckett and Director Worthington's advisor, and
give Mr. Hamers the authority to hire him to perform the review, at a cost not
to exceed $7,500. Vice President Schafer seconded. Motion carried 5 -0.
Director Ferryman motioned to request Conrad and Associates to perform a
review of the two documents created by Mr. Puckett and Director
Worthington's advisor. Vice President Schafer seconded.
Motion carried 5 -0.
CMSD STRATEGIC PLAN
Ms. Thompson reported she sent a letter to several agencies regarding their
• development of a formalized strategic plan. Responses from agencies were
presented. Ms. Thompson will present the Board with a step -by -step plan at
the October regular meeting.
COSTA MESA DISPOSAL
CLEANER BURNING ENGINES
Mr. Hamers sent Costa Mesa Disposal a letter with a copy of the Air Quality
Management District proposed regulations regarding the replacement of
diesel trucks, buses, and engines. Mr. Hamers requested Costa Mesa
Disposal provide the District with plans to comply with the regulations.
Costa Mesa Disposal responded with a certificate from Truck Lubrication
Company, Inc., who performed the required testing on all Costa Mesa
Disposal trucks on August 11, 1999. All Costa Mesa Disposal trucks passed
inspection. Costa Mesa Disposal contracted with Truck Lubrication
Company, Inc. to do repeat testing every six months.
SDRMA EARTHQUAKE COVERAGE
• Ms. Thompson reported the FEMA regulation requiring earthquake /flood
insurance has been put on hold. Ms. Thompson received a quote from
SDRMA of approximately $9,000 per year for each 5 million dollars of
COSTA MESA SANITARY DISTRICT 7
MINUTES -BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• coverage requested. SDRMA recommended taking a wait- and -see approach
due to the FEMA regulation suspension.
ENGINEER'S REPORTS
Mr. Harriers stated there was nothing to report.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett stated there was nothing new to report regarding the Orange County
Bankruptcy.
BUDGET AMENDMENT #00 -02
Mr. Puckett requested this item be tabled.
REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND
Mr. Puckett requested this item be tabled.
• ATTORNEY'S REPORTS
BROWN ACT UPDATE
Mr. Burns presented two memos, the first advising the District that the Brown Act
allows for teleconferencing and presenting an outline of items to comply with.
The second memo regarded requirements for holding emergency meetings.
RESOLUTION No. 99 -627 ORDERING THAT PUBLICATION OF ORDINANCE No. 32
AMENDING THE OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND
EXPENSE REIMBURSEMENTS AND AMENDING THE OPERATIONS CODE HAS OCCURRED.
Director Woodside motioned to approve Resolution No. 99 -627, A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ORDERING THAT PUBLICATION OF ORDINANCE NO. 32 AMENDING THE
OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND
EXPENSE REIMBURSEMENTS HAS OCCURRED. Vice President Schafer
seconded. Motion carried unanimously.
•
COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• LOCAL MEETINGS
LITTLE HOOVER COMMISSION HEARING - AUGUST 26, 1999
Director Woodside attended the Little Hoover Commission of August 26, 1999, and
related a case study of a Special District going beyond their authority. Director
Woodside stated the Commission staff will write a report that will be available in the
fall.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
Vice President Schafer attended the September 7th meeting and reported Larry Dick
was appointed third vice president. Vice President Schafer reported there will be a
general meeting on September 30 with Senator Joe Dunn as speaker.
LOCAL AGENCY FORMATION COMMITTEE (LAFCO)
Vice President Schafer attended the regular meeting and reported the following
items were discussed:
• Final report on the Community Task Force on Lake Forest.
• Legislation report.
• • Ladera Ranch and Los Flores revised annexation, fiscal impact analysis.
• Retirement reception for the Clerk.
• Consideration of Dana Point reorganization.
• Aliso Viejo incorporation.
• Little Hoover Commission report.
• The Commission of Local Governments.
Vice President Schafer presented her notes for the Board's perusal.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF AUGUST 25, 1999
Director Ferryman did not attend the August 25 meeting.
Director Ferryman attended the Committee meeting and reported there was
discussion on the Huntington Beach closure which has cost approximately
$500,000 to date. Director Ferryman reported the three urban runoff pump
stations have been temporarily connected to the sewer system in an effort to
reduce the bacteria in the ocean.
•
COSTA MESA SANITARY DISTRICT 9
MINUTES -BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• POSITION ON ATTORNEY FEE ENHANCEMENT
Director Ferryman reported the firm Henneigan, Mercer & Bennett, attorneys
in the Orange County Bankruptcy, are requesting a fee enhancement $48.7
million. The Board directed Staff to prepare a letter in opposition to the fee
enhancement request.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
CSDA BYLAWS AMENDMENTS
Mr. Hamers presented a letter from Harry Ehrlich, President, Board of Directors, CSDA,
providing the proposed amendments to CSDA Bylaws. Mr. Hamers reviewed the
amendments and found them to be reasonable. Vice President Schafer motioned to
approve the 1999 proposed Bylaw amendments, 1 through 5. Director Ferryman
seconded. Motion carried 4 -1 as follows:
Perry
Aye
• Schafer
Aye
Woodside
Aye
Ferryman
Aye
Worthington No
CDSA BOARD OF DIRECTORS' ELECTION
Mr. Hamers presented the California Special Districts Association Board of Directors
Election information. Mr. Hamers reported the Board, through their current membership in
CSDA, is eligible to designate one person for election as a director of the California Special
Districts Association. All Board members declined the nomination.
CSDA 50 PERCENT DIVERSION PROPOSAL
Mr. Hamers presented a CSDA Legislative Alert from Catherine Smith, Executive Director.
The Board accepted the report.
ORAL COMMUNICATIONS
Vice President Schafer suggested the District contact Judy Ware to inquire about her offer
• to join the District and City of Costa Mesa in devising a plan for the Christmas Tree
Recycling Program.
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999
• Mr. Hamers will be meeting with Bill Morris and will initiate discussion of the Christmas Tree
Recycling Program.
Director Ferryman suggested Mr. Hamers speak to Ed Hayes regarding the Christmas Tree
Program.
Vice President Schafer inquired as to how to process a reimbursement for cash given to a
carpool driver for expenses to the CSDA Conference in San Diego. Mr. Hamers instructed
her to place the item on her expense report for reimbursement.
ADJOURNMENT
At 8:45 p. m. President Perry adjourned the meeting.
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