Minutes - Board - 1998-11-05i
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Special Meeting held November 5, 1998
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in special session on November 5, 1998,
at 9:00 a. m., conference room 1 -A of the Civic Center,
77 Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 9:00 a. m.
Director Schafer led the Pledge of Allegiance.
Director Reade gave the invocation.
ROLL CALL: Directors Present: James Ferryman, Arlene Schafer, Nate Reade,
Dan Worthington
Directors Absent: Art Perry
Staff Present: Robin Harriers, Manager /Engineer; Lois
Thompson, Assistant Manager, Joan Revak,
Clerk of the District; Dawn Schmeisser,
Assessment Specialist; Ron Shef, Code
Enforcement Officer; Reba Coulter, Finance;
Andrea Daroca, Acting Treasurer
Others Present: Greg Woodside
1594 Elm Avenue
Costa Mesa
INTRODUCTION OF NEWLY- ELECTED DIRECTOR
District Manager Rob Harriers introduced Greg Woodside, newly - elected Board Director, to staff
and Board members.
Mr. Harriers explained the function of the Recycling Committee, whose members include two
Directors and staff members. The entire Board was invited to this meeting making it a Special
Meeting.
DISCUSSION OF TRASH COLLECTION PROGRAM
Mr. Harriers presented a recap of the benefits of using standardized cans in the District's trash
collection pilot program under consideration.
• Beautification of City
• If it becomes necessary to go to separate cans for recycling, District will have one can out
there already
• Standardization program works very well
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS SPECIAL MEETING HELD NOVEMBER 5. 1998
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Mr. Hamers discussed parameters of pilot program with our hauler, Costa Mesa Disposal, and
pointed out a commitment by the District to institute a permanent program must be present
should the pilot program prove successful.
An outline of the proposed pilot and permanent program was presented by Mr. Harriers:
I. Pilot Program
A. Proposed Route
100 single family residences
100 multiple family residences
B. Size of Containers - Hauler 60's
C. Cost of Program - $14,000 (subsidized by Costa Mesa Disposal)
D. Duration - 90 days
E. Notification - Written, Follow -up, Press Campaign
is F. Start and Finish Dates
G. Current Regulations - Problems with storing extra containers
H. Commitment to Permanent Program
II. Permanent Program
A. Types of containers - Size, Color, Material (Linear vs. Cross -link)
B. Container Manufacturers: Local, Nationwide, Tour of Plant
C. Cost of Program:
Containers $35.00 per can = $1.60 /mo for 2 Hauler 60's
Financing 10%
Term 5 Year
Maintenance /Replacement by Costa Mesa Disposal
Net increase to residents = $1.60 /mo = $19.20/yr = 12% increase
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS SPECIAL MEETING HELD NOVEMBER 5, 1998
D. Total increase in rates to residents
10% expected for increase to 50% recycling + 12% for containers = 22%
E. Implementation Schedule - By Costa Mesa Disposal, as is feasible
F. Press Campaign
Director Ferryman expressed opinion that Costa Mesa Disposal should be responsible for
cost of program in view of the time savings factor in using the semi - automated containers.
Mr. Hamers pointed out, however, the time savings would be insignificant to Costa Mesa
Disposal.
Director Reade indicated his concern that cost of program would be too high to ask of
taxpayers. Director Ferryman expressed his feeling that Costa Mesa Disposal should
participate in cost as they would be reaping savings from plan and agreed it would be a
burden to taxpayers.
Director Worthington reported ten cities in Orange County have implemented plan using
• standardized containers. The District doesn't have to do original thinking, just determine
how other cities have made program work. The District may have to go to plan of having
separate container for green waste to comply with AB939.
Mr. Hamers advised a pilot program for three months would cost $14,000 with 100 single
family residences and 100 multiple family residences. Areas to be used in pilot program
would be selected by Costa Mesa Disposal.
Ms. Thompson indicated it might help to have Hauler 90's for larger complexes.
Director Worthington stated if choice of container is offered to residents, it would be with
agreement that cans must be out of sight. If the District offers different sized containers in
pilot program they would all be the same color.
Director Ferryman suggested, after pilot program gets underway, the District encourage
City Council to observe the difference in appearance of neighborhoods.
Director Ferryman recommended cost of program be subsidized by Costa Mesa Disposal
with a duration of 90 days.
Director Worthington expressed need to start publicity in order to obtain input from
residents as to pros and cons of program and to take survey during program. General
publicity would include before and after.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS SPECIAL MEETING HELD NOVEMBER 5, 1998
Mr. Hamers recommended the following criterion for the pilot program:
Start date: February 1, 1999
Suggest to residents they take Hauler 90 only if they can store out of sight.
Containers to each resident with a choice of Hauler 60 or 90.
Color: gray
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Ms. Thompson recommended consideration be given to ownership of the containers. The
District does not want to be in position of owning containers and, therefore, a need exists to
specifically name Costa Mesa Disposal as owners of the containers. Ms. Thompson also
noted, presently 3500 Haulers are being used in residential trash collection.
Director Worthington questioned what our obligation would be to keeping containers in
perfect condition. Mr. Hamers replied replacement factor is minimal according to Costa
Mesa Disposal, and theft is the biggest problem. Lifetime of containers is 10 -20 years and
Costa Mesa Disposal would take complete responsibility for containers.
® Mr. Hamers pointed out the Board should keep in mind the program will run into the middle
of 1999 and the 1999 budget adoption of year 2000 will occur. Data would also be
available from other cities as to what their trash rates will be. Mr. Hamers stated it will take
six months to recognize the feasibility of the program.
Director Reade made a motion, seconded by Director Schafer, to go ahead with pilot
program as presented and to direct staff to provide samples of material. Motion carried 4 -0.
Staff was directed to determine how to institute pilot program.
TOUR OF CR TRANSFER FOR NEw DIRECTOR
Director Worthington suggested Greg Woodside, Director - Elect, be given a tour of the CRT
recycling plant.
ADJOURNMENT
At 10:12 a.m. President Ferryman adjourned the meeting.
EC T .
PRESIDENT /