Minutes - Board - 1998-09-10,..
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held September 10, 1998
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on September 10,
1998, at 6:00 p.m., in conference room 1 -A of the
Civic Center, 77 Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Perry led the Pledge of Allegiance.
Director Reade gave the invocation.
ADMINISTER OATH OF OFFICE TO ACTING TREASURER
Ms. Joan Revak, Clerk of the District, administered the oath to Mr. Jason Simpson, Acting
Treasurer of the Costa Mesa Sanitary District.
ROLL CALL: Directors Present: James Ferryman, Art Perry, Arlene Schafer,
Nate Reade, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Lois
Thompson, Assistant Manager; Joan
Revak, Clerk of the District; Dawn
Schmeisser, Assessment Specialist; Reba
Coulter, Finance; Jason Simpson, Acting
Treasurer; Ron Shef, District Ordinance
Enforcement Officer
Others Present: Elise Gee, Daily Pilot
Robert Graham, Dakota Ave., Costa Mesa
Ms. Linda Feffer,
2629 Orange
Costa Mesa; CA
Mr. Terry Schneider, CR Transfer
11232 Knott Avenue
Stanton, CA;
Mr. David Ronnenberg, CR Transfer
11232 Knott Avenue
Stanton, CA;
Ms. Thelma Reade
2285 Cornell Drive
Costa Mesa, CA
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COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
CONSENT CALENDAR
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President Ferryman directed item 5.(a) Waste Diversion Report - August 1998 be pulled for
discussion from the Consent Calendar. On motion by Director Perry, seconded by Director
Schafer, and carried 5 -0, the Consent Calendar, with the exception of item 5.(a) Waste
Diversion Report - August 1998, was approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
August 12, 1998
Approved Minutes of
Regular Meeting,
August 13, 1998
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$159,256.38 to Costa
Mesa Disposal for trash
collection services for
September 1998
The minutes for the Recycling Committee meeting of August
12, 1998, were approved as distributed.
The minutes for the regular meeting of August 13, 1998,
were approved as distributed.
The Trash Occupancy Count reflected an increase of 7 units
in the occupancy report for solid ' waste collection as of
September 1, 1998. Therefore, the total for September is
21,042. Board directed Staff to prepare a warrant for
$159,256.38 to Costa Mesa Disposal on October 1, 1998, for
payment for September trash collection based on the
September count of 21,042.
REFUNDS There were no refund applications.
RECYCLING REPORTS
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of August 1998
for $120,187.55 in the amount of $120,187.55.
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for September 1, 1998, was
received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of August 31, 1998, was accepted
August 31, 1998, was as submitted.
received and filed
Report of Monies on Deposit The Report of Monies on Deposit as of August 31, 1998,
as of August 31, 1998, was was accepted as submitted.
received and filed
Approved Warrant 99 -03 for Warrant Resolution #CMSD 99 -03 was approved,
September 1998, in the authorizing the President and Secretary to sign the
amount of $475,550.43 warrant and instructing the Finance Department to draw a
warrant from the Costa Mesa Sanitary District General
Fund in the amount of $475,550.43.
END OF CONSENT CALENDAR
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Mr. Hamers introduced Mr. Terry Schneider and Mr. David Ronnenberg from CR Transfer
and requested an update on plans to meet the 37.5% required diversion rate.
Mr. Schneider explained CR Transfer is testing out new equipment to remove more paper
from the waste stream without adding people to the lines. Mr. Schneider predicted the
percentage will be up to 35% in September and 37% to 38% in October.
Mr. Hamers inquired about improvements to the system regarding greenwaste.
Mr. Schneider reported they are investigating different ways to implement removal of
greenwaste.
Mr. Hamers reported CR Transfer is aware of the upcoming study session to review options
regarding the diversion rate.
Director Reade motioned to accept the Waste Diversion Report for August 1998 showing a
32.02% diversion rate. Director Worthington seconded. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
WRITTEN COMMUNICATIONS
Mr. Hamers presented a copy of the Costa Mesa Community Recreation Report and
Review, Fall 1998, highlighting Second Chance Week, telephone book recycling, train
rides at Fairview Park, and a holiday schedule for trash collection.
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of August 1998. The number of calls for service for scavenging are as
follows:
• Location Calls for Service Cite /Arrest
Area 1
5
3
Area II
4
0
Area III
6
2
Area IV
0
0
TOTAL
15
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DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning July 27 and ending August 23, 1998. Mr. Shef
divided his time between the exempt status verification and the continued
monitoring of ordinance enforcement in the five collection areas.
Mr. Shef stated there were some difficulties with residents placing trash out
on inappropriate days due to confusion about holiday pickup times.
Mr. Shef related a conversation held with the recycler located at the Von's
shopping center and was told the number of scavengers bringing materials
into his facility have decreased in the last year.
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COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
RECYCLING COMMITTEE MEETING - SEPTEMBER 9, 1998
TRASH COLLECTION PROGRAM
Director Worthington reported the committee members discussed at
length multiple aspects of the current trash collection program and
determined a study session would be necessary to further investigate
alternatives. Director Schafer motioned a study session be scheduled for
September 29, 1998, 12:00 p.m. at the Civic Center. Director Perry
seconded. Motion carried unanimously.
LARGE ITEM COLLECTION - JUNE 22 - AUGUST 28, 1998
Ms. Thompson reported the Large Item Collection ended on August 28,
1998. Costa Mesa Disposal reported a total of 462 tons of Large Items
collected and taken to the landfill for a cost of $10,163. The District received
a credit for 85.11 tons of recycled white goods in the amount of $3,645,
resulting in a total program cost of $6,518. The following table gives a
is historical perspective on the tonnage and cost factors for this program.
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Tons Collected and Landfilled
452
434
422
462
Tons of Recyclable White Goods
10.5
59.12
79.79
85.11
Landfill Charges
Credit for White Goods Recycled
Total Program Cost
$15,010 1 $11,721 1 $9,276 1 $10,163
$418 1 $1,188 1 $3,191 1 $3,645
$14,592 1 $10,533 1 $6,085 1 $6,518
Ms. Thompson stated she felt the white goods count was greater due to
Mr. Shef s efforts toward anti - scavenging.
Ms. Thompson reported the program was very well received by the residents.
The door hanger information will be revised for the next years program to
eliminate a slight confusion.
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COSTA MESA SANITARY DISTRICT 6
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
TRASH COLLECTION REFUND UPDATE
Ms. Schmeisser presented the trash refund report. There were no refund
requests processed during the month of August.
Total amount of refunds for trash N/A $197,860.98
Total amount of refunds for sewer N/A $70.62
Fixture Fee Refund Not a part of the stud N/A $660.00
Total of all refunds N/A $198,591.60
Total number of units affected by refunds N/A 455 Units
Applications pending: 2 current applications
7* old applications
* The seven applications pending are all over six months old. Letters have been written to the
applicants describing what was required to process their incomplete refund requests.
SHARPS PROGRAM
RAMSAY REXALL DRUGS SERVICE AGREEMENT
Ms. Thompson presented a six -month agreement between Ramsay Rexall
Drugs and the Costa Mesa Sanitary District to authorize Ramsay Rexall
Drugs as a Stericycle used - needle collection point. Director Schafer
motioned to approve Ramsay Rexall Drugs as a collection point for the
Sharps program. Director Perry seconded. Motion carried unanimously.
RITE AID SERVICE AGREEMENT
Ms. Thompson advised the Board the agreement between the District and
Rite Aid, the new owners of North Drugs, has not been received yet.
SPECIAL EVENTS
USED OIL COLLECTION EVENT - SEPTEMBER 19, 1998
Ms. Thompson outlined the Used Oil Collection Event to be held on
is September 19, 1998, in partnership with Power 106 Radio, Pepsi, and Pep
Boys Automotive.
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 199E
TIRE ROUNDUP EVENT - OCTOBER 17, 1998
Ms. Thompson outlined the Used Tire Round -Up to take place on Saturday,
October 17th at the City Corporation Yard. Ms. Thompson reported the
Orange County Conservation Corps will sponsor the event providing labor,
transportation, and disposal of the tires.
CR TRANSFER TOUR BY AUSTRALIAN ENGINEERS - SEPTEMBER 11, 1998
Mr. Hamers reported members of the Victorian Local Government Engineers are
here from Australia to attend the 1998 APWA Conference and have requested a
tour of CR Transfer. Ms. Thompson and Ms. Coulter will accompany the engineers
on the tour on September 11, 1998.
HHW DOOR -TO -DOOR COLLECTION PROGRAM
Ms. Thompson reported the door -to -door pickup program provided service to 49
residents during the first month. This resulted in the collection of the following:
Matenal Type
Used Oil
Antifreeze
Auto Batteries
Latex Paint
Pounds Collected
723
56
620
2,712
Ms. Thompson presented survey cards sent in by residents who were all very
pleased with the service. Ms. Thompson reported some residents were inquiring as
to why the program didn't include oil -based paint, pool chemicals, and pesticides.
Curbside Inc. provided residents with information on how to dispose of those items,
free of charge to the resident. Ms. Thompson reported the pickups are averaging
approximately 15 to 20 per week.
Director Perry inquired whether or not the items picked up during this program would
be added to the diversion report totals. Ms. Thompson stated the totals would be
allowable and added to the diversion report total.
Ms. Thompson explained the paints collected are recycled and reused by some
schools, public facilities, and counties. The recycled paints have been utilized to
cover up graffiti and as a cost - effective art supply for school children.
NEWSLETTER
• Ms. Thompson reported the draft of the newsletter is in the production stages and
nearly ready for mailing.
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COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10. 1998
ENGINEER'S REPORTS
23RD STREET PUMPING STATION EMERGENCY WORK
Mr. Hamers reported the emergency work is complete and the station is operating.
Mr. Hamers stated he is in the process of sending an invoice to the insurance
company of the driver who ran into the facility. The total cost, including Staff time, is
$21,412.52.
Mr. Hamers reported on plans to install bollards to protect the facility from another
such incident.
Director Schafer commended the Staff for their promptness in notifying the Directors
of an emergency situation.
FAIRmEW PARK SEWER LINE - PROJECT NO. 160
PROPOSAL TO BEGIN DESIGN PHASE
PROPOSED AGREEMENT LETTER - DISTRICT MANAGER AND CITY ENGINEER
• A proposal was introduced to begin the design phase for Project 1112100 -160,
Fairview Park Sewer Line. The proposal to complete the design phase includes
surveying, design engineering, preparation of plans, specifications and cost
estimates, and advertising for bids on an hourly basis with a cost not to exceed
$30,000:
Engineering
$63.00 /hr.
Surveying (2 -man crew)
$155.00/hr.
Surveying (3 -man crew)
$185.00/hr.
Geotechnical Engineering
at cost
Other Subconsuitants as needed
at cost
Included with the proposal is an excerpt of the 1998 -99 Capital Improvement
Program. Also included is Boyle Engineering's independent report stating the
project is warranted and costs are reasonable.
Mr. Hamers introduced a letter regarding the funding for the new gravity sewer in
Fairview Park to Mr. William Morris, Director of Public Services /City Engineer, Draft
• #2, dated September 8, 1998. The purpose of the letter is to memorialize both the
City's and District's responsibilities in providing a new sewer system through
Fairview Park.
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COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
Director Reade motioned to approve the proposal for Project No. 160 to begin the
design phase, not to exceed $30,000, and conceptual approval of Draft #2 letter to
Mr. Morris. Director Schafer seconded. Motion carried unanimously.
Mr. Robert Graham expressed his appreciation to the District for providing the sewer
line to the community.
Ms. Linda Feffer concurred with Mr. Graham's appreciation for the sewer installation.
1621 MESA DRIVE
Mr. Hamers presented a report on the reconstruction of a sewer line at 1621 Mesa
Drive by Lange Contractors. Director Schafer motioned to accept the sewer
construction as complete, authorize payment of $31,136.25, file a Notice of
Completion, and payment of a 5% retention 35 days after Notice of Completion is
recorded. Director Reade seconded. Motion carried 5 -0. '
TREASURER'S REPORTS
• ORANGE COUNTY BANKRUPTCY
Mr. Simpson reported there have been no additional settlements to report to the
Board. Mr. Simpson reported the County is actively pursuing a lawsuit against
Standard and Poor's. There has been no date determined as to when the District
will receive its share of the proceeds from previous settlements.
ATTORNEY'S REPORTS
CLAIM - DAIMLER MERCEDES BENZ OF NORTH AMERICA
Mr. Burns reported a claim for damages was received for a leak occurring at Daimler
Mercedes Benz of North America, located at 650 Center Drive, Costa Mesa. Upon
investigation, it was determined the leak did not result from a Costa Mesa Sanitary
District line. Therefore, Mr. Burns related the claims administrator recommended the
District reject the claim.
Director Perry motioned to reject the claim for damages from Daimler Mercedes
Benz of North America. Director Schafer seconded. Motion carried unanimously.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10. 1998
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RESOLUTION NO. 98 -614, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, COUNTY OF ORANGE, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF TRUCK WEIGHT RECORDS.
Mr. Burns introduced Resolution No. 98 -014, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COUNTY OF
ORANGE, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF TRUCK
WEIGHT RECORDS.
Mr. Harriers explained the truck weight records are totaled, recorded, and used to
supply the information for the Board packet each month. After the weights have
been recorded, maintaining the individual weight records becomes unnecessary,
and creates a storage problem for the District.
Director Schafer motioned to adopt Resolution No. 98-614. Director Worthington
seconded. Motion carried 5 -0.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Director Schafer attended the ISDOC meeting of September 1, 1998, and reported
the Cortese -Knox Bill was discussed. Director Schafer reported a committee was
formed to put together a workshop to better understand the Bill. Director Schafer
reported a lunch meeting will be held October 29.
Director Schafer reported another topic of discussion at the meeting was the
reduction of Directors of the Metropolitan Water District from 51 to 38 by 2001.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Director Schafer attended the LAFCO meeting of September 2, 1998, and reported
on the annexation of the Orange County Sanitation District.
Director Schafer further reported that LAFCO voted on an application for the
consolidation, merging and reorganization of special districts of four South Orange
County cities, Mission Viejo, Lake Forest, San Juan Capistrano, and San Clemente.
Director Schafer provided her notes and meeting agenda for the Board's perusal.
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COSTA MESA SANITARY DISTRICT 11
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10. 1998
SPECIAL DISTRICT TECHNICAL ADVISORY COMMITTEE (SDTAC)
Director Schafer reported the Technical Advisory Committee discussed the
Carpenter Bill and the committee found no impediment with the Bill.
Director Schafer reported a new President; Mike Dunbar, and Vice President, Bob
Hill, were elected.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Director Schafer reported she was unable to attend the Costa Mesa Chamber of
Commerce Legislation Committee meeting.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
REGULAR MEETING OF JULY 29, 1998
REGULAR MEETING OF AUGUST 26, 1998
• President Ferryman attended the meetings and reported on rate restructuring. The
rate restructuring was imposed after a two -year study that produced a formula for
assigning rates. The fees charged did not increase for residential and gave an
increase to industrial uses based on the volume of pollutants produced.
President Ferryman further reported on the 5.5 million dollar grant fund to issue
grants and loans to local agencies seeking funding. President Ferryman may sit on
the committee that will be formed to review requests for funding.
Mr. Hamers reported the program is designed to reduce the volume of storm water
getting into the sewer system. During a typical dry weather day, they treat 240
million gallons of sewage. During a peak storm, they have gotten as much as 450
million gallons in the system. The water is a combination of infiltration and inflow.
CITY OF COSTA MESA COUNCIL MEETING REPORT
AUGUST 17, 1998
Director Schafer attended the City Council Meeting of August 17, 1998. Director
Schafer reported a resolution was adopted to establish a fee of one dollar per ton
• pertaining to the implementation of the City of Costa Mesa source reduction
recycling element. Director Schafer further reported the Council discussed
identification of future cable - related community needs and interests, and review of
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COSTA MESA SANITARY DISTRICT 12
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
the cable operator's past performance under the cable television franchise
agreement.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
DUES FOR 1998 -99
Director Perry motioned to approve payment of dues, $1,400, to Santa Ana River
Flood Protection Agency. Director Schafer seconded. Motion carried 5 -0.
OLD BUSINESS
1998 ELECTRIC UTILITY PROPOSITION
Mr. Hamers reported Director Schafer directed Staff to research the 1998 Electric
Utility Proposition. Mr. Hamers reported Ms. Revak researched the Proposition.
Mr. Hamers reported CSDA has not taken a position on the Proposition as of yet.
Mr. Hamers suggested the Board postpone discussion until Director SchaWs report
at the October meeting.
ELECTION UPDATE
Ms. Revak presented a general update of the Elections Code outlining important
dates for filing and registration.
Ms. Revak reminded the Board the filing deadline for the 1 st Pre - Election Statement,
covering the period July 1 to September 30, is October 5, 1998.
NEW BUSINESS
There was no new business discussed.
PUBLIC COMMENTS
There were no additional public comments made.
ORAL COMMUNICATIONS
President Ferryman suggested everyone review their calendars and agree on a date
to hold a party honoring Director Reade for his many years of service to the Costa
• Mesa Sanitary District.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 10, 1998
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Mr. Hamers reminded the Board members the October meeting will be held at 4:00
on October 8, 1998, and that there will be an Investment Oversight meeting prior to
the regular meeting.
Mr. Harriers acknowledged Staff for their extremely busy and productive work
schedules.
President Ferryman concurred with the complement to the Staff and Board
members.
Director Reade inquired as to the District's status regarding programming for the
year 2000.
Ms. Thompson reported she will be attending a meeting on September 24 with
representatives from every division of the City to discuss the changes to be
instituted by the year 2000. Ms. Thompson reported the network computers and the
new radio system will be fine.
Mr. Simpson reported the new financial software is year 2000 compliant.
President Ferryman invited everyone to show support for the Estancia Eagles and
Costa Mesa Mustangs on Friday night at the first game of the season.
Director Worthington related hearing a radio program where a Midwest city has
shredded telephone books and distributed them over a ten -acre site to test their
possible use for soil conditioning.
ADJOURNMENT
At 7:15 p.m. President Ferryman adjourned the meeting.
ESIDENT