Minutes - Board - 1998-02-12•
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held February 12, 1998
CALL TO ORDER The. Board of Directors of the Costa Mesa Sanitary
District met in regular session on February 12,
1998, at 6:00 p.m., conference room 1 -A of the
Civic Center, 77 Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Worthington led the Pledge of Allegiance.
Director Reade gave the invocation.
ROLL CALL: Directors Present: James Ferryman, Art Perry, Arlene
Schafer, Dan Worthington, Nate Reade
Staff Present: Robin Hamers, Manager /Engineer; Lois
Thompson, Assistant Manager; Joan
Revak, Clerk of the District Dawn
Schmeisser, Assessment Specialist; Ron
Shef, Ordinance. Enforcement Officer;
Reba Coulter, Finance; Marc Davis, Acting
Treasurer
Others Present: Reed Yenny
Mesa Verde Country Club
3000 Clubhouse Road
Costa Mesa, CA 92626
CONSENT CALENDAR
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Director Worthington pointed out an error in the, January 8, 1998, minutes on page 2,
under "Police Report." The minutes reflect, in part, "Ms. Hamers presented a
memorandum from Ms. Schmeisser providing the statistics for the month of December
1997." The minutes will be corrected to reflect: "Mr. Hamers presented a
memorandum from Ms. Schmeisser providing the statistics for the month of December
1997."
Mr. Hamers requested the removal of a check from the Warrant List, check number
0113, Margaret Lindsey, for $277.76, for further follow up by Staff. The removal of this
item affects the occupancy count and refund report.
Mr. Burns requested the language under "Fine Schedule and Procedure for Ordinance
Violations" be corrected. The minutes reflect, in part, as follows: "Mr. Burns reported
the District Attorney will accept and prosecute violations and would appreciate the
District's discretion in limiting misdemeanor violations to repeat offenders." Mr. Burns
1I ,J
u
COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
requested the minutes correctly reflect the following: "Mr. Burns reported the District
Attorney will accept and prosecute violations and would appreciate the District's
discretion in limiting misdemeanor violations to repeat offenders and /or serious
offenders."
On motion by Director Reade, seconded by Director Perry, and carried 5 -0, the
Consent Calendar, with the requested modifications, was approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
January 6, 1998
Investment Oversight
Committee - January 8,
1998
Approved report of
• Regular Meeting,
January 8, 1998
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$156,218.21 to Costa
Mesa Disposal for trash
collection services for
February 1998
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The minutes for the Recycling Committee meeting of
January 6, 1998, were approved as distributed.
The minutes for the Investment Oversight Committee
meeting of January 8, 1998, were approved as distributed.
The minutes for the regular meeting of January 8, 1998,
were approved as distributed.
The Trash Occupancy Count reflected a decrease of
seven units in the occupancy report for solid waste
collection as of February 1998. Therefore, the total for
February is 21,003. Board directed Staff to prepare a
warrant for $156,218.21 to Costa Mesa Disposal on
March 1, 1998, for payment for February trash collection
based on the February count of 21,003.
COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
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REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving
evidence of outside trash service and a signed statement
from the applicants:
Approved Payment Of Refund issued to Sherman Lee
$1,596.80 Parcel Address: 140 East 19th Street
To Sherman Lee Assessor's Parcel No. 426- 263 -18
Trash Refund: $1,596.80
for tax years 94/95, 95/96, and 96/97
Approved Payment of
$358.80
To Steven Bernhardt
Approved Payment of
$2,395.20
To Paul Root
Approved Payment of
$2,043.28
To Paul Root
Approved Payment of
$488.12
To Westport Group
Approved Payment of
$488.12
To Westport Group
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Refund issued to Steven Bernhardt
Parcel Address: 2960 Airway, #8101
Assessor's Parcel No. 936 -79 -006
Trash Refund: $406.78
Sewer: ($47.98)
Total Refund: $358.80
for tax years 95/96, 96/97
Refund issued to Paul Root
Parcel Address: 174 Monte Vista
Assessor's Parcel No. 439 - 411 -12
Trash Refund: $2,395.20
for tax years 95/96, 96/97
Refund issued to Paul Root
Parcel Address: 174 Monte Vista
Assessor's Parcel No. 439 - 411 -13
Trash and Sewer Refund: $2,040.28
for tax years 95/96, 96/97
Refund issued to Westport Group
Parcel Address: 2543 Santa Ana
Assessor's Parcel No. 439 - 192 -38
Trash Refund: $488.12
for tax year 96/97
Refund issued to Westport Group
Parcel Address: 2543 Santa Ana
Assessor's Parcel No. 439- 192 -36
Trash and Sewer Refund: $488.12
for tax year 96/97
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for January 1998 showing a
January 1998 was received 30.85% diversion rate was received and filed.
and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer for recycling services and disposal for the month of January
$102,954.26 1998 in the amount of $102,954.26.
ENGINEER'S REPORTS
Project Status Report was
received and filed.
TREASURER'S REPORTS
Financial Report as of
January 31, 1998, was
received and filed
Report of Monies on
Deposit as of January
31, 1998, was received
and filed
The Project Status Report for February 1, 1998, was
accepted as submitted. '
The Financial Report as of January 31, 1998, was
accepted as submitted.
The Report of Monies on Deposit as of January 31,
1998, was accepted as submitted.
Approved Warrant 98 -8 Warrant Resolution #CMSD 98 -8 was approved,
for February 1998, in the authorizing the President and Secretary to sign the
amount of $799,312.25 warrant and instructing the Finance Department to draw a
warrant from the Costa Mesa Sanitary District General
Fund in the amount of $799,312.25.
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
Mr. Hamers reported there were no written communications received.
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COSTA MESA SANITARY DISTRICT S
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Ms. Schmeisser presented a memorandum providing the statistics for the month
of January 1997. The number of calls for service for scavenging are as follows:
Location Caller fnr SPrvina r-ifn /Arrnc4
Area I
1
- - -1 -- - - -
Area II
1
0
Area III
1
2
Area IV
0
0
TOTAL
3
3
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers introduced Mr. Shef s report and log sheet which itemized his efforts
on anti - scavenging and trash container removal.
Mr. Shef's report detailed the five -week period ending February 1, 1998.
Mr. Shef distributed several flyers, responded to resident's complaints, and
spoke to residents regarding compliance with the District ordinance. Directors
Perry and Worthington accompanied Mr. Shef on his route to observe typical
enforcement duties.
Director Worthington noted there were many trash cans awaiting collection
placed in the street instead of on the median. Trash cans placed in the street
were prone to tipping over during heavy rains, filling gutters with trash.
Director Worthington recommended addressing the appropriate placement of
trash cans on the median in the next District newsletter.
Mr. Harriers advised the Board that Mr.
March 16 through March 20, 1998. Ms.
training.
Shef will be attending PC832 training
Schmeisser will also attend the PC832
Director Perry noted there were a number of trash cans visible after trash pickup.
Director Perry also noticed there were many locations where gardening services
COSTA MESA SANITARY DISTRICT 6
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
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left the yard clippings in bags out on the curb. A residence may have a Monday
gardening service and a Friday trash pickup day and the bags of clippings sit at
the curb until the following trash pickup.
Director Worthington felt the ride along was very informative and that Mr. Shef
will provide a very positive service for the Sanitary District.
Ms. Thompson reported Mr. Shef has visited 170 sites in the City to date, and
4.7 percent of the sites are repeat offenders.
RECYCLING COMMITTEE MEETING - FEBRUARY 11, 1998
DAILY PILOT ALMANAC ADVERTISEMENT
Director Worthington presented a suggested ad to be placed in the third
annual Daily Pilot Almanac. The ad would cost $140 and would list the
District's recycling programs, highlighting the home- generated sharps
disposal program.
,Director Schafer suggested including information about the Newport Mesa
Unified School District/education and conservation program.
Director Schafer motioned to approve placement of an ad in the Daily
Pilot Almanac, not to exceed $140. Director Perry seconded. Motion
carried 5 -0.
HOUSEHOLD HAZARDOUS WASTE COLLECTION FRANCHISE
Director Worthington reported receiving a letter from Curbside, Inc., a
licensed hauler of hazardous waste. The letter proposed providing a
residential pickup service to residences on a fee basis in exchange for a
franchise contract. Director Worthington reported the committee
investigated the offered program and determined the cost for picking up
recyclable products would be $75 and nonrecyclables, $150. The
residents would pay this fee and Curbside, Inc. would pay the contracting
agency a $5 or $10 fee on each pickup.
Director Worthington suggested contacting Costa Mesa Disposal to give
them an opportunity to develop a program to collect household hazardous
waste from residences.
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION
Director Worthington reported a grant application was submitted to the
Integrated Waste Management Board on January 22, 1998. The District
will be notified of the grant status in April 1998.
Ms. Thompson reported the District has a new intern, Laura Fabrego, an
exchange student from Barcelona, Spain. Ms. Fabrego attends California
State University at Fullerton and is working on her Masters Degree in
Environmental Planning. Ms. Fabrego has an interest in medical waste
recycling programs and will volunteer twenty hours per week with the
District until May 30, 1998.
RESIDENTIAL BIN SERVICE
Director Worthington reported the committee discussed the possibility of
providing bin service to multi - family residences. Adding bin service would
create a continuity of trash and recycling programs. Director Worthington
presented a chart showing the dwelling units and parcels in Costa Mesa.
Director Worthington suggested the bid for providing bins could include
household hazardous waste pickup, large item pickup, and Christmas tree
recycling.
Director Reade motioned to direct Staff to continue to explore options of
household hazardous waste pickup from residences. Director
Worthington seconded. Motion carried unanimously.
Director Worthington motioned to direct Staff to continue to investigate
establishing residential bin service. Director Perry seconded. Motion
carried unanimously.
TRASH COLLECTION REFUND UPDATE
Ms. Schmeisser presented the trash refund report as of February 3, 1998.
There were seven refund requests processed during the month of January.
Current
Month
To Date
Total amount of refunds for trash
$7,645.08
$192,907.75
Total amount of refunds for sewer
$(3.32)
$238.68
Fixture Fee Refund Not a part of the stud
$277.50
$345.00
Total of all refunds
$7,925.90
$193,498.07
Total number of units affected by refunds
16 Units
444 Units
Applications ending:
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COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
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MEMORIAL TO SUSAN TEMPLE
Mr. Harriers reported the memorial service and placement of the plaque,
attended by the Board and Staff, was very nice and was appreciated by Larry
Temple.
SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the 1997/98 Telephone Book Recycling Program
resulted in the collection of 18,775 books for a total of 60.95 tons. This figure
represents a 30% increase over the 1996/97 program. A total of $7,800 will be
awarded to the participating schools. A press release will be issued after
presentation schedules are finalized. A check for $824 has been received for
the first load of phone books delivered to the recycler.
Ms. Thompson received fanny packs from PacBell to distribute to the top
winners at Killybrooke School.
CHRISTMAS TREE RECYCLING PROGRAM
Ms. Thompson reported 10,002 trees , approximately 120 tons , were collected
and delivered to the Orange County Fairgrounds by Costa Mesa Disposal. The
majority of the trees were processed into chipped material by the Orange County
Conservation Corps. The Corps was unable to process all of the trees within
the parameters of the contract and another firm was brought in to finish the job.
Staff will begin investigating program alternatives for the 1998 Christmas
season.
HOLIDAY CARD RECYCLING PROGRAM
LETTER OF APPRECIATION TO MAIL BOX ETC.
Ms. Thompson reported the Holiday Card Recycling Program resulted in 151
pounds of cards collected in one week at the City Hall lobby. Ms. Thompson
reported that Susan Campbell, Costa Mesa resident and Mail Box Etc. owner,
donated a portion of the packaging and shipping costs to deliver the greeting
cards to St. Jude's Ranch for Children in Nevada. The cost to the District was
$15.00. Staff proposed a letter of appreciation to Ms. Campbell for her
participation.
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COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
Staff recommended promoting a 2nd Annual Card Recycling Program.
Ms. Schmeisser is investigating other Mail Box Etc. locations as possible
collection points for the 1998 program.
MEETING WITH COUNTY ASSESSOR ON FEBRUARY 19, 1998 WITH REGARD TO
SHARING DATABASE
Mr. Hamers reported he and Ms. Schmeisser will attend a meeting on
February 19, 1998 with the County Assessor to discuss the possible direct use
of their database.
BONDING REQUIREMENTS FOR PRIVATE DEVELOPER SEWER PROJECTS
Mr. Hamers presented a letter to the Board suggesting a minor change in the
handling of private developer sewer projects bonds.
The District currently has two different operating policies for approving and
exonerating sewer bonds. In a District - initiated capital improvement project, the
contractor enters into an agreement with the District to construct the project.
District Staff approves the bonds and the Board exonerates the bonds upon
completion of the project.
For a project proposed by a private developer where District sewer lines will be
constructed and dedicated to the District, the operating policy still reflects the
previous joint powers agreement between the City and the District. City of Costa
Mesa Staff, including City Attorney, reviews and approves the bonds and City
Council exonerates the bonds upon completion.
District Staff believes the process for private developer sewer projects should
more appropriately be accomplished by the District. Mr. Burns has reviewed the
proposed change and believes it will not cause additional exposure or liability to
the District.
Director Schafer motioned to approve the change in private developer bonding
requirements. Director Reade seconded. Motion carried unanimously.
ENGINEER'S REPORTS
MESA VERDE COUNTRY CLUB NEW RESTROOM BUILDINGS
Mr. Hamers presented a letter from his office detailing a request from Mesa
Verde Country Club regarding the installation of two restroom buildings on the
golf course as an enhancement to the club. Mesa Verde Country Club requests
the installation of septic tanks to service the two restrooms. Mr. Hamers has
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COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
reviewed and analyzed the map provided by Mr. Yenny, Mesa Verde Country
Club, and recommends the installation of septic tanks be allowed only as a last
resort.
Mr. Yenny reported the County Club is at the initial stages of determining their
options.
Mr. Hamers discussed the possible alternatives to septic tanks: gravity sewers,
small pumping stations and pressure lines, and holding tanks. Mr. Hamers
recommends the Country Club be required to submit a cost analysis of each
alternative prior to rendering a decision.
Mr. Yenny will meet with Mr. Hamers at Mr. Hamers' office to further discuss the
Country Club's options.
REPORT ON EMERGENCY WORK
CANYON DRIVE PUMP STATION
Mr. Hamers reported the Canyon Drive pump station is currently under
control and will be repaired when the parts arrive.
HARBOR BOULEVARD SEWER REPAIR
Mr. Hamers reported the Harbor Boulevard sewer was repaired at a cost
of $7,672.95, which will be paid for by the City of Costa Mesa.
2701 HARBOR BOULEVARD AND ADJOINING PROPERTY
VACATE SEWER EASEMENTS, RESOLUTION NO. 98 -605
Mr. Hamers presented Resolution No. 98 -605, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
COSTA MESA CALIFORNIA, ORDERING THE VACATION OF SEWER
EASEMENTS.
Director Schafer motioned to adopt Resolution No. 98 -605. Director Perry
seconded. Motion carried 5 -0.
PROJECT #150 - UPDATE PUMPING STATION ALARM SYSTEM
. MOTOROLA LICENSE AGREEMENT
Mr. Hamers presented a license agreement to protect Motorola's
proprietary hardware and software.
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COSTA MESA SANITARY DISTRICT 11
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
Director Perry motioned to approve the licensing. Director Schafer
seconded. Motion carried unanimously.
PROJECT #152 - TELEVISING SEWER LINES
PROPOSAL TO COMPLETE PROJECT
Mr. Hamers introduced a proposal to begin Project 1112100 -152,
Televising Sewer Lines as shown in the 1996 -97 Capital Improvement
Program. Mr. Hamers recommended the Board authorize the televising to
be completed for less than $6,000 and the Manager /District Engineer to
complete the design and inspection and Engineer's Report at the
following hourly rates not to exceed $2,750 and $3,750, and $2,500
respectively:
Engineer $63.00 /hr
Inspection $42.00 /hr.
• Director Schafer motioned to approve Project 152, Televising Sewer
Lines. Director Perry seconded. Motion carried unanimously.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr.. Davis reported the District received its share, approximately $16,000, of the
settlement in the litigation with Merrill Lynch.
Mr. Hamers advised the Board that Mr. Davis is being considered for the position
of City Treasurer. President Ferryman directed Staff to write a letter of
commendation and recommendation to Mr. Davis for the position of City
Treasurer on behalf of the District.
ATTORNEY'S REPORTS
Mr. Burns presented a memorandum on a survey of Proposition 218. Mr. Burns
advised he is monitoring the developments.
Mr. Burns further reported Proposition 208 has. been enjoined by the Eastern
District Federal Court and has been sent to the California Supreme Court to see
• if any part of the statute is salvageable.
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COSTA MESA SANITARY DISTRICT 12
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
STATUS REPORT ON PROSECUTION PROCEDURE
Mr. Burns reported Mr. Shef will pursue the PC832 training.
TRASH HAULER RIGHTS - CITY OF ALHAMBRA VS P.J.B. DISPOSAL COMPANY
Mr. Burns presented a report detailing the Court's decision in City of Alhambra
v. P.J.B. Disposal Company. The Court of Appeals has held that a mere
business license held for three years prior to the City enacting an exclusive
franchise arrangement will not invoke the five year continuation rights that are
provided by statute.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
Director Schafer attended the executive committee meeting and reported the
quarterly meeting was discussed. Director Schafer recommended Directors
interested in attending the quarterly meeting luncheon contact Ms. Revak to
make reservations.
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LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Director Schafer reported she attended, a workshop to review the year and
supplied support materials for the Board's perusal. Director Schafer will provide
the minutes when they become available.
SPECIAL DISTRICT ADVISORY COMMITTEE
Director Schafer reported the Advisory Committee meeting for February has not
yet taken place.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Director Schafer reported the meeting was canceled.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
REGULAR MEETING OF JANUARY 28, 1998
President Ferryman reported LAFCO approved the consolidation of the nine
• sanitation districts into one district. The new district will seek a name change in
July to "Orange County Sanitation District." President Ferryman reported an
early retirement program was approved.
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COSTA MESA SANITARY DISTRICT 13
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
CITY OF COSTA MESA COUNCIL MEETING REPORT
JANUARY 19, 1998
Director Ferryman represented the District at this meeting. There were no
significant items to report to the Board.
FEBRUARY 2, 1998
Director Perry attended the meeting on behalf of the District and reported the
Integrated Waste Management Resolution was adopted.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
EXECUTIVE COMMITTEE MEETING OF JANUARY 22, 1998
President Ferryman reported the President's budget recommends 20 million
dollars for the subvention fund to complete construction of the dam in San
Bernardino. President Ferryman reported the actual completion will cost at least
• 30 million dollars. Unless an additional 10 million dollars is raised, the project
will be closed down. President Ferryman reported Don Martinson and Jim Silva
will fly to Washington DC to talk to Representative Loretta Sanchez to discuss
the needed 10 million dollars.
KIWANIS CLUB
MEETING ON JANUARY 27, 1998
Mr. Hamers and Ms. Thompson attended the Kiwanis Club weekly meeting at the
request of one of their members and provided the minutes for the Board's
perusal.
OLD BUSINESS
Director Worthington inquired whether the Board was interested in reviewing the
District becoming a separate entity. Director Schafer voiced she felt things were
running smoothly and would not recommend investigating the separation at the
current time.
NEW BUSINESS
• CHAMBER OF COMMERCE MEMBERSHIP RENEWAL
Mr. Hamers presented a membership renewal to the Costa Mesa Chamber of
Commerce. Director Reade motioned to renew membership in the Costa Mesa
COSTA MESA SANITARY DISTRICT 14
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 12, 1998
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Chamber of Commerce, not to exceed $290.00. Director Schafer seconded.
Motion carried 4 -1 as follows:
President Ferryman - Yes
Director Perry - Yes
Director Reade - Yes
Director Schafer - Yes
Director Worthington - No
PUBLIC COMMENTS
There were no public comments.
ORAL COMMUNICATIONS
Director Schafer reminded everyone to RSVP to Ms. Revak on the quarterly
meeting.
Mr. Hamers advised that Ms. Thompson will be escorting an environmental
group on a tour of CR Transfer recycling facility.
ADJOURNMENT
At 7:35 p.m. President Ferryman adjourned the meeting.
P ESIDENT