Minutes - Board - 1997-12-11•
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held December 11, 1997
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on December 11,
1997, at 6:00 p.m., conference room 1 -A of, the
Civic Center, 77 Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Schafer led the Pledge of Allegiance.
Director Reade gave the invocation.
ROLL CALL: Directors Present: James Ferryman, Art Perry, Nate Reade,
Arlene.Schafer, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Lois
Thompson, Assistant Manager; Joan
Revak, Clerk of the District; Dawn
Schmeisser, Assessment Specialist; Reba
Coulter, Finance; Marc Davis, Acting
Treasurer
Others Present: Mr. Terry Schneider, CR Transfer
11232 Knott Avenue
Stanton, CA
Mr. David Ronnenberg, CR Transfer
11232 Knott Avenue
Stanton, CA
Mr. and Mrs. Ron Shef
2780 Waxwing Circle
Costa Mesa, CA
NEW BUSINESS
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION MEMBERSHIP
Mr. Hamers introduced the renewal for membership to the California Special
Districts Association. Director Reade motioned to approve the payment of dues
in the amount of $1,927.00 to renew membership for the Costa Mesa Sanitary
District to the California Special Districts Association. Director Perry seconded.
Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
CONSENT CALENDAR
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Mr. Harriers requested item 5.a., Waste Diversion Report - November 1997, be
withdrawn from the consent calendar for discussion. On motion by Director Reade,
seconded by Director Schafer, and carried 5 -0, the remaining Consent Calendar items,
after the removal of item 5.a., were approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
November 12, 1997
Approved report of
Regular Meeting,
November 13, 1997
REPORTS
MANAGER'S REPORTS
The minutes for the Recycling Committee meeting of
November 12, 1997, were approved as distributed.
The minutes for the regular meeting of November 13,
1997, were approved as distributed.
Approved Occupancy The Trash Occupancy Count reflected no increase or
Report and payment of decrease in the occupancy report for solid waste
$156,344.66 to Costa collection as of December 1997. Therefore, the total for
Mesa Disposal for trash December is 21,020. Board directed Staff to prepare a
collection services for warrant for $156,344.66 to Costa Mesa Disposal on
December 1997 January 1, 1998, for payment for December trash
collection based on the December count of 21,020.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving
evidence of outside trash service and a signed statement
from the applicants:
Approved Payment Of Refund issued to Erin Sloan
$325.42 Parcel Address: 2243 Pacific, Unit B -104
To Erin Sloan Assessor's Parcel No. 937 -50 -012
Trash Refund: $325.42
for tax years 95/96 -96/97
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
Approved Payment of
$325.42
To Christi Fontenrose
Approved Payment of
$2,837.88
To Yu Soo Ho
Approved Payment of
$472.97
To Joseph Milligan
Approved Payment of
$472.98
• To Joseph Milligan
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Approved Payment of
$472.96
To Joseph Milligan
Approved Payment of
$2,928.78
To Louise Sherman
RECYCLING REPORTS
Refund issued to Christi Fontenrose
Parcel Address: 2243 Pacific, Unit B -103
Assessor's Parcel No. 937 -50 -013
Trash Refund: $325.42
for tax years 95/96 -96/97
Refund issued to Yu Soo Ho
Parcel Address: 1058 -1062 Mission
Assessor's Parcel No. 141- 571 -09
Trash Refund: $2,837.88
for tax years 94/95 -96/97
Refund issued to Joseph Milligan
Parcel Address: 2164 Canyon, Unit A
Assessor's Parcel No. 422 - 081 -24
Trash Refund: $472.97
for tax years 94/95 -96/97
Refund issued to Joseph Milligan
Parcel Address: 2164 Canyon, Unit G
Assessor's Parcel No. 422 - 081 -30
Trash Refund: $472.98
for tax years 94/95 -96/97
Refund issued to Joseph Milligan
Parcel Address: 2164 Canyon
Assessor's Parcel No. 422 - 081 -36
Trash Refund: $472.96
for tax years 94/95 -96/97
Refund issued to Louise Sherman
Parcel Address: 2431 Orange Avenue
Assessor's Parcel No. 439 - 291 -31
Trash Refund: $2,928.78
for tax years 94/95 -96/97
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer for recycling services and disposal for the month of
$93,640.97 November 1997 in the amount of $93,640.97.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
ENGINEER'S REPORTS
Project Status Report was
received and filed.
TREASURER'S REPORTS
Financial Report as of
November 30, 1997, was
received and filed
Report of Monies on
Deposit as of November
30, 1997, was received
and filed
The Project Status Report for December 1, 1997, was
accepted as submitted.
The Financial Report as of November .30, 1997, was
accepted as submitted.
The Report of Monies on Deposit as of November 30,
1997, was accepted as submitted.
Approved Warrant 98-6 Warrant Resolution #CMSD 98-6 was approved,
for December 1997, in the authorizing the President and Secretary to sign the
amount of $277,394.71 warrant and instructing the Finance Department to draw a
• warrant from the Costa Mesa Sanitary District General
Fund in the amount of $277,394.71
END OF CONSENT CALENDAR
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Mr. Harriers reported the Waste Diversion Report showed a diversion rate of 29.32 for
November. Mr. Hamers reported speaking to Terry Schneider, CR Transfer, and was
assured the waste diversion rate would be increasing now that recent alterations have
been made to CR Transfer's facility. The Board directed Mr. Harriers to put CR
Transfer on notice, according to the terms of the contract, to comply with the required
30 percent waste diversion and demonstrate the ability to raise the diversion rate to
37.5 percent by July 1, 1998.
Director Schafer motioned to approve the Waste Diversion Report for November 1997
showing a 29.32 diversion rate. Director Perry seconded. Motioned carried 5 -0.
WRITTEN COMMUNICATIONS
Mr. Harriers reported receipt of a flyer from Special District Risk Management Authority
notifying the Board there will be an education day on February 18, 1998, in Ontario,
California. President Ferryman and Ms. Thompson will attend the event on behalf of
the District.
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COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
PUBLIC COMMENTS
Mr. Terry Schneider, CR Transfer, assured the Board the waste diversion rate would
continue to increase. Mr. Schneider expects to process more paper to achieve the 37.5
percent diversion.
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
CODE ENFORCEMENT REPORT
Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson,
Senior Code Enforcement Office of the City of Costa Mesa, dated December 2,
1997. Ms. Benson's memorandum advised one flyer was distributed.
• POLICE REPORT
Mr. Hamers introduced a Lletter from Ms. Holly Carver of the Costa Mesa Police
Department, dated December 5, 1997. Ms. Carter's memo showed the number
of calls for service for scavenging as follows:.
Location Calls for Service Cite /Arrest
Area 1
0
0
Area II
5
1
Area III
4
1
Area IV
0
0
TOTAL
9
2
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers introduced Mr. Shef s report and log sheet which itemized his efforts
on anti - scavenging and trash container removal. Mr. Shef reported he delivered
approximately 49 flyers and spoke to residents regarding compliance with the
District's ordinance. Mr. Shef encountered no major problems in the field, but
experienced minor difficulty in identifying scavengers. The recent storm has
® made ascertaining ownership of trash containers difficult due to high winds
blowing containers and debris from their original residences.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
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Ms. Thompson reported accompanying Mr. Shef during his rounds and noted
many containers of oil and large items such as dishwashers. Ms. Thompson
developed a new flyer containing information regarding the one -time pickup
available from Costa Mesa Disposal and Household Hazardous Waste
information.
Director Schafer motioned to accept the District Ordinance Enforcement Officer
Report. Director Perry seconded. Motion carried unanimously.
RECYCLING COMMITTEE
MEETING - DECEMBER 10, 1997
SHARPS PROGRAM UPDATE
Director Worthington presented an agreement for the used - needle
collection and reported the two pharmacies to be utilized have received a
faxed draft copy to approve. Director Worthington reported four signs
have been prepared and will be supplied to the pharmacies to educate
® the public about the program. Ms. Thompson will apply the stickers
containing the Sanitary District's logo to the containers before they are
delivered to the pharmacies.
Ms. Thompson reported locating a municipality in Michigan offering the
sharps program to their community and funding the program with the
assistance of their local pharmacies.
Director Reade motioned to approve the agreement for the sharps
program, subject to the signatures of the two pharmacies. Director
Schafer seconded. Motion carried unanimously.
ARTWORK FOR TRUCKS UPDATE
Director Worthington reported the City of Costa Mesa's graphic artists
have produced a first draft of artwork for the Board's review.
CHRISTMAS TREE RECYCLING
Director Worthington reported the City received a bid from the Orange
County Conservation Corps for $8,825 to'process the Christmas trees for
the 1997 program. The trees will be taken by Costa Mesa Disposal to the
• Orange County Fairgrounds to be mulched. The mulch will be utilized as .
weed abatement ground cover in Canyon Park and selected freeway
sites. The flyers detailing the program are being distributed throughout
the City at Christmas tree lots and other key locations.
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF'DIRECTORS MEETING HELD DECEMBER 11, 1997
TRASH COLLECTION REFUND UPDATE
Ms. Schmeisser reported receipt and processing of seven refund applications for
the Month of November. Ms. Schmeisser reported she has approximately six
applications pending due to incorrect or lack of information. Ms. Schmeisser
provided a status report on the field study refund requests as follows:
MEMORIAL TO SUSAN TEMPLE
• Ms. Thompson reported the City anticipates receiving Ms. Temple's plaque at
the end of December. Installation of the plaque at the Lion's Park site can be
commemorated with a dedication ceremony including District Directors, City
Officials, and Susan's family. Staff recommended presenting a framed rubbing
of the plaque to Susan's family during the dedication ceremony.
Director Reade motioned to approve an expenditure of $50.00 to cover the cost
of the frame and refreshments for the reception following the dedication
ceremony. Director Schafer seconded. Motion carried unanimously.
SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the School Telephone Book Recycling Program began
on November 6th and will run through December 31. There have been 47 tons
of telephone books collected to date. The 1996 total tonnage was 47 tons.
OIL RECYCLING PROGRAM
Ms. Thompson reported the Residential Recycling Service for Used Motor Oil
and Filters program has been funded through a regional grant application
submitted to the Integrated Waste Management Board by the City and the
District earlier this year. Americlean, the 'City's consultant, is implementing the
program. Brochures were mailed to 6,100 residents of a targeted area. A .total
of 110 gallons of used oil was picked up from fourteen homes.
Current
Month
To Date
Total amount of refunds for trash
$7,836.41
$178,198.11
Total amount of refunds for sewer
$241.64
Fixture Fee Refund Not a part of the stud
.$61.50
Total of all refunds
$7,836.41
$ 178,507.25
Total number of units affected by refunds
17 Units
416 Units
MEMORIAL TO SUSAN TEMPLE
• Ms. Thompson reported the City anticipates receiving Ms. Temple's plaque at
the end of December. Installation of the plaque at the Lion's Park site can be
commemorated with a dedication ceremony including District Directors, City
Officials, and Susan's family. Staff recommended presenting a framed rubbing
of the plaque to Susan's family during the dedication ceremony.
Director Reade motioned to approve an expenditure of $50.00 to cover the cost
of the frame and refreshments for the reception following the dedication
ceremony. Director Schafer seconded. Motion carried unanimously.
SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the School Telephone Book Recycling Program began
on November 6th and will run through December 31. There have been 47 tons
of telephone books collected to date. The 1996 total tonnage was 47 tons.
OIL RECYCLING PROGRAM
Ms. Thompson reported the Residential Recycling Service for Used Motor Oil
and Filters program has been funded through a regional grant application
submitted to the Integrated Waste Management Board by the City and the
District earlier this year. Americlean, the 'City's consultant, is implementing the
program. Brochures were mailed to 6,100 residents of a targeted area. A .total
of 110 gallons of used oil was picked up from fourteen homes.
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COSTA MESA-SANITARY DISTRICT 8
MINUTES- BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
Staff discussed the low participation rate and considered the low rate of do -it-
yourselfers in the targeted area and the fact that Americlean recently moved its
offices to Costa Mesa and their telephones were unavailable for ten days
following the distribution of the brochure.
Staff will augment the direct mailing brochures with posters placed in key
locations for the next program target neighborhood.
COUNTY HHW DROP -OFF CENTER - PROPOSED GRANT APPLICATION
Mr. Hamers introduced a letter from the County Integrated Waste Management
Department dated. November 26, 1997, stating they are not going to apply for a
grant for the sharps program as had been previously anticipated. The IWMD
plans to set up a materials exchange program. The letter contained a draft letter
of support they requested the District sign.
Ms. Thompson prepared a letter stating the District does support the program,
however, the District will be unable to participate as a partner in the County's
regional application due to the submission of their own HHW grant application
for the sharps recycling program.
• Director Schafer motioned to approve the letter to the Integrated Waste
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Management Department. Director Perry seconded. Motion carried
unanimously.
ENGINEER'S REPORTS
Mr. Hamers reported the sewer system held up very well during the recent storm.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Davis reported the verbal agreement for the disposition of monies in the
litigation with Merrill Lynch has been committed to writing and will go before the
court on December 23, 1997. The distribution of monies is anticipated to occur
in mid January with the District receiving approximately $31,600, the balance of
unresolved claims.
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COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
Director. Schafer provided a copy of the legislation report distributed at the
meeting for the Board's perusal and reported the increase of public involvement
was discussed.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Director Schafer reported LAFCO has revised their calendar and will now hold
their meetings at 9:00 a.m. There is a strategic planning meeting on January 23,
1998. Director Schafer reported LAFCO members discussed annexations and
provided the agenda and accompanying information for the Board's review.
SPECIAL DISTRICT ADVISORY COMMITTEE
Director Schafer advised the Board the December Special District Advisory
Committee meeting has not yet been held and she has nothing to report.
0 COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Director Schafer advised the Board the committee was dark for the month of
December and there would not be a report.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
President Ferryman reported funding was authorized for several pump stations.
President Ferryman reported the County Sanitation Districts financial report
shows the organization is very solvent.
CITY OF COSTA MESA COUNCIL MEETING REPORT
NOVEMBER 17, 1997
Director Schafer attended the November 17, 1997, Council meeting and
reported $150,000 was appropriated to repair the underground fuel leak at the
Corporation Yard. The project will take approximately three years to complete.
DECEMBER 1, 1997
• Director Reade attended the December 1, 1997, meeting and reported the
redevelopment of the downtown area was discussed. Director Reade reported a
portion of Harbor Boulevard has been rezoned from agricultural to commercial
and residential.
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COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 11, 1997
SANTA ANA RIVER FLOOD PROTECTION AGENCY
President Ferryman attended the Santa Ana River Flood Protection Agency
meeting and reported on the continued efforts to lobby in Sacramento and
Washington for funding for Prado Dam. President Ferryman provided the
minutes of the meeting for the Board's perusal.
OLD BUSINESS
There was no old business discussed.
ORAL COMMUNICATIONS
President Ferryman suggested the District issue a press release to remind
residents of the one -time per year pick up of large items. President Ferryman
suggested residents who had storm damage and flooding may have carpeting
and other large items they will need to dispose of.
. Director Reade inquired when the Toxic Waste Grant Application would be
mailed. Ms. Thompson advised the grant would come before the Board at the
January 1998 meeting.
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Director Schafer reported she was asked to serve on the Orange County
Advisory Board for the Coalition of Quality Patient Care.
President Ferryman wished everyone a very merry Christmas and safe holiday
season.
ADJOURNMENT
At 7:00 p.m. President Ferryman adjourned the meeting. .
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ESIDENT