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Minutes - Board - 1997-10-090 • n U COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held October 9, 1997 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 9, 1997, at 6:00 p.m., conference room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. Director Ferryman called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: Staff Present: Others Present: James Ferryman, Art Perry, Nate Reade, Arlene Schafer, Dan Worthington Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Reba Coulter, Finance; Marc Davis, Acting Treasurer Paul Shoenberger 923 Joann Street Costa Mesa, CA Ron Shef 2780 Waxwing Circle Costa Mesa, CA CONSENT CALENDAR -------------------------------------------------------- - - - - -- Director Worthington requested two items be withdrawn from the consent calendar for discussion, item 9, Financial Report as of September 30, 1997, and item 11, Warrant Register for October 1997. On motion by Director Reade, seconded by Director Perry, and carried 5 -0, the remaining Consent Calendar items, after the removal of items 9 and 11, were approved as recommended. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 • MINUTES 2 Approved Minutes of The minutes for Special Meeting (Chamber of Commerce), Special Meeting (Chamber September 3, 1997, were approved as distributed. of Commerce), September 3, 1997 Approved Minutes of The minutes for the .Recycling Committee Meeting of Recycling Committee September 10, 1997, were approved as distributed. Meeting, September 10, 1997 Approved report of The minutes for the regular meeting of September 11, Regular Meeting of 1997, were approved as distributed. September 11, 1997 REPORTS MANAGER'S REPORTS • Approved Occupancy The Trash Occupancy Count reflected an increase of 18 Report and payment of units in the occupancy report for solid waste collection as $156,500.85 to Costa of October 1997. Therefore, the total for October is Mesa Disposal for trash 21,041. Board directed Staff to prepare a warrant for collection services for $156,500.85 to Costa. Mesa Disposal on November 1, October 1997 1997, for payment for October trash collection based on the October count of 21,041. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving evidence of outside trash service and a signed statement from the applicants: • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 • Approved Payment Of Refund issued to Thomas Walker $1,036.38 for property located at : 128 East Wilson Street To Thomas Walker Costa Mesa, CA 92,627 Number of units: 1 Assessor's Parcel No. 439 - 272 -10 Refund Requested: $2;389.83 Trash Refund: $945.96 Sewer Refund: $90.42 Total Refund: $1,036.38 for tax years 94/95 -96/97 RECYCLING REPORTS Waste Diversion Report September 1997 was received and filed Approved Contract Payment to CR Transfer for $104,990.28 Approved report of Safety Committee Meeting of September 16, 1997 ENGINEER'S REPORTS The property was charged as 3 units 3 The Waste Diversion Report for September 1997 showing a 29.36% diversion rate was received and filed. The Board approved contract payment to CR Transfer for recycling services and disposal for the month of September 1997 in the amount of $104,990.28. The minutes for the Safety Committee meeting of September 16, 1997, were approved as distributed. Project Status Report was The Project Status Report for October 1, 1997, was received and filed. accepted as submitted. TREASURER'S REPORTS Report of Monies on The Report of Monies on Deposit as of September 30, Deposit as of September 1997, was accepted as submitted. 30 1997, was received and filed Investment Oversight Mr. Davis reported to the Board on the Investment Committee Meeting - Oversight Committee meeting held on October 9, 1997, October 9, 1997 and attended by Directors Perry and Reade, Mr. Davis and his staff, Mr. Hamers and Ms. Thompson. COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 0 END OF CONSENT CALENDAR -------------------------------------------------------- - - - - -- Director Worthington requested clarification of an item appearing on the Balance Sheet as of September 30, 1997, page 2, "Interest Income" and "Taxes" under the subheading "Nonoperating Revenue." Mr. Worthington was confused by the final column labeled 1997 =98." Mr. Davis examined the report and stated the column was mislabeled and should appear as "1996 -97." Mr. Worthington informed the Board that he, President Ferryman, and Arlene Schafer, all neglected to report their attendance at the September 3, 1997, Chamber of Commerce meeting on the October warrant list. Ms. Revak will make sure the omission is corrected and placed in the November Warrant report. Director Schafer motioned to approve the Financial Report as of September 30, 1997, and approve the Warrant Resolution #CMSD 98 -4, authorizing the President and Secretary to sign the warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $288,565.78. Director Perry seconded. Motioned carried 5 -0. Ms. Coulter introduced the Summary Check Register, informing the Board it will supersede the current warrant report. • WRITTEN COMMUNICATIONS Mr. Hamers presented a letter to Mr. Ernesto Munoz, Assistant City Engineer, from Mr. Karl Okada commending Ms. Dawn Schmeisser for her exemplary assistance and helpful information given in handling his occluded sewer pipe. Mr. Hamers presented a memo from Lois Thompson to Ms. Schmeisser further thanking Dawn for the excellent customer service she provides to the residents of Costa Mesa. MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS CODE ENFORCEMENT REPORT Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated October 1, 1997. Ms. Benson's memorandum advised four flyers were distributed. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 POLICE REPORT 5 Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated September 3, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for August 1997 as follows: Location Calls for Service Cite /Arrest Area 1 1 0 Area II 1 0 Area III 7 1 Area IV 0 0 TOTAL 9 1 Director Schafer requested the map showing the area breakdown be- frequently included in the Board packet . LETTER FROM RESIDENT AT 2769 CIBOLA AVENUE Mr. Hamers presented a letter from Ms. Nadine Andreen to Mayor Peter Buffa expressing concern regarding trash left in view in her neighborhood. Mr. Hamers further presented a letter from Mr. William Morris to Ms. Andreen advising her the Costa Mesa Sanitary District has issued a notice to the property owner requesting they store their trash receptacles out of view from the street. HIRING OF CONTRACT ENFORCEMENT OFFICER UPDATE ON APPLICATIONS - CANDIDATE SELECTION President Ferryman introduced Mr. Ron Shef, the proposed candidate to fill the position of District Ordinance Enforcement Officer. Mr. Hamers reported two sets of interviews were conducted of the applicants compiled after canvassing a wide area of Southern California. Mr. Shef, a Costa Mesa resident for 34 years, was the unanimous choice of the selection committee for the position of District Ordinance Enforcement Officer. Mr. Hamers reported Mr. Shef is available for any work schedule determined necessary by the Board. Mr. Shef will begin the PC832 training and is available immediately to begin distributing flyers. Director Reade motioned to approve the hiring of Mr. Ron Shef as District Ordinance Enforcement Officer, at a rate of $27.75 per hour, inclusive of all costs, subject to Mr. Shef providing the appropriate insurance and completion of • the PC832 training in the reasonable future. Director Perry seconded. Motion - carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 D • Mr. Hamers urged the Directors contact Mr. Shef to discuss, any special concerns they may have. Director Worthington suggested each member of the District participate in a ride -along with Mr. Shef. Mr. Burns advised the Board items to consider for Mr. Shef will include a corporate identification uniform, badge, official card, citation book, or a magnetic decal on the side of his vehicle. President Ferryman directed Staff to review those issues and make recommendations to the Board. FUNDING BY CR TRANSFER Mr. Hamers presented a letter sent to Mr. David Ronnenberg, CR Transfer, Inc. dated September 22, 1997, regarding the CR Transfer /District agreement on anti- scavenging enforcement. Mr. Hamers' letter requests participation by CR Transfer in the amount of $5,000 for the year from July 1, 1997, to June 30, 1998, as specified in the November 9, 1995, agreement between the District and CR Transfer. 0 RECYCLING COMMITTEE MEETING - OCTOBER 8, 1997 "SECOND CHANCE" WEEK Director Worthington advised the Board the State of California is holding the first annual "Second Chance" week October 18 to October 26 with a motto of "Reuse, Resale, Repair...... Give it a Second Chance." THE GREAT ENVIRONMENTALITY QUEST Director Worthington introduced a poster explaining a program engineered by the Walt Disney Company partnered with the State of California's Environmental Education Interagency Network. The program is for fifth grade students consisting of a pledge and class participation project. The grand prize is an all- expense -paid class trip to Disneyland Resort. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 0 SHARPS PROGRAM UPDATE 7 Director Worthington advised the Board that he and Ms. Thompson have located two pharmacies very anxious to participate in the sharps program. Director Worthington reported the small size of needle container will be preferred. Director Worthington advised the Board approximately 10,000 people in the City of Costa Mesa currently are using needles for the administering of medication such as insulin. Ms. Thompson proposed the Board fund a pilot program for six months. Ms. Thompson would like to pursue grant monies to further fund the program after the six -month period.' Director Schafer motioned to approve funding of the Sharps Program for six months, not to exceed $4,500. Director Reade seconded. Motion carried 5 -0. ARTWORK FOR TRUCKS UPDATE Director Worthington reported contacting the art department at Orange • Coast College with an offer of a $200 prize for the winning contestant. Ms. Thompson issued invitations to the high schools, the Alternative Education. Center, and to Southern California College, with a deadline of October 24, 1997. PROMOTIONAL PRODUCTS PURCHASE Director Worthington reported there is a need to replenish the stock of promotional items utilized during various District functions and programs. Director Worthington suggested two items, a letter opener and a retractable pen. Ms. Thompson estimated the expense would be approximately $1,000 over the course of a year. Director Schafer motioned to approve the purchase of the promotional items, over the course of a year, not to exceed $1,000. Director Worthington seconded. Motion carried 5 -0. OPPORTUNITIES IN FRANCHISING TRASH HAULING LETTER OF RESPONSE TO CITY MANAGER Mr. Hamers introduced a letter to Mr. Allan Roeder, City Manager, dated September 15, 1997, further explaining the District's concerns regarding COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 commercial trash hauling. Director Schafer motioned to ratify the letter from Mr. Hamers to Mr. Allan Roeder, dated September 15, 1997, regarding Commercial Trash Hauling. Director Perry seconded. Motion carried unanimously. LETTER FROM COSTA MESA CHAMBER OF COMMERCE Mr. Hamers introduced a letter from Anthony Petros, President of the Costa Mesa Chamber of Commerce, dated September 24, 1997. The letter advises the Board the Chamber of Commerce unanimously opposes the establishment of a franchise agreement program for commercial waste hauling in Costa Mesa. Mr. Hamers introduced a short video of the City Council meeting where Director Worthington spoke regarding commercial trash hauling. Mr. Hamers reported Mr. Allan Roeder spoke to him regarding a memo he issued to the City Council. Mr. Roeder reported to Mr. Hamers there will not be an October study session, but he is attempting to schedule something and is looking forward to having a meeting with the District. Mr. Roeder also mentioned the Register newspaper is reviewing economic interest statements throughout the City from anyone who has an affiliation with the trash contracts. Director Reade motioned to cease the. expenditure of time on the issue of commercial trash hauling. The motion died for lack of a second. TRASH COLLECTION REFUND UPDATE Ms. Schmeisser reported receipt and processing of one refund application for the Month of September. Ms. Schmeisser reported she has approximately six applications pending due to incorrect or lack of information. Ms. Schmeisser provided a status report on the field study refund requests as follows: MEMORIAL TO SUSAN TEMPLE Ms. Thompson reported attending the September 24, 1997, meeting of the Costa Mesa Parks, Recreation Facilities, and Parkways Commission. The Current Month To Date Total amount of refunds for trash $945.96 $ 140,654.83 Total amount of refunds for sewer $90.42 $241.64 Fixture Fee Refund Not a part of the stud $67.50 Total of all refunds $1,036.381 $140,963.97 Total number of units affected by refunds 2 Units 1 336 Units MEMORIAL TO SUSAN TEMPLE Ms. Thompson reported attending the September 24, 1997, meeting of the Costa Mesa Parks, Recreation Facilities, and Parkways Commission. The COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 • Commission has approved the request to nominate Susan Temple for a Circle of Service Plaque 6 -0, with the provision that the City of Costa Mesa's name would also appear on the plaque. The City of Costa Mesa will also share in the cost of purchase and installation. The matter will be considered by the City Council at the October 20, 1997 meeting. Director Perry is scheduled to attend this meeting on behalf of the District. TIRE ROUNDUP Ms. Thompson reported Costa Mesa's first Tire Collection Event will be held on Saturday, October 18th, from 10:00 a.m. to 2:00 p.m. at the City Corporation Yard on Placentia Avenue. The Tire Round -Up is being advertised via the Costa Mesa Community Report, a press release to local media, the Recycling Hotline, and 1,000 flyers distributed by the Orange County Conservation Corps. A brochure informing residents of the proper way to dispose of their old tires has also been produced by staff. The program is a partnership between the Costa Mesa Sanitary District, the City of Costa Mesa, the Orange County Conservation Corps, the California Integrated Waste Management Board, and the James River Company. Ms. Thompson advised the Board the Recycling hotline number will be kept active year- round. SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Ms. Thompson reported the School Telephone Book Recycling Program will begin on November 6, 1997. 10,000 flyers have been printed for distribution. Included on the back of the flyers is an application for "The American Green Dream House." Drop -off bins will be located at eighteen sites around the City. CR TRANSFER /BROCHURE Ms. Thompson introduced a copy of the recycling brochure to be distributed to all residential customers by bulk mail. COMMUNITY EVENTS LANDSCAPE TRADE SHOW Ms. Thompson attended the Landscape Trade Show held at the Fairgrounds and distributed information regarding composting and grasscycling. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 W] • TOUR OF CR TRANSFER BY COSTA MESA CHAMBER OF COMMERCE ENVIRONMENTAL COMMITTEE Mr. Harriers reported Staff placed this item on the agenda due to a request of the Chamber to tour CR Transfer. Mr. Hamers advised the Board there are members on the Environmental Committee who are trash haulers. Dawn Schmeisser reported that the Chamber had withdrawn their. request for a November tour due to a scheduling conflict. ENGINEER'S REPORTS PROJECT NO. 130 - CITY /DISTRICT AGREEMENT Mr. Harriers advised the Board the sewer force main on Newport Boulevard southbound, is in the street and the City does not need an easement. Mr. Harriers recommended the withdrawal of the Board's approval of the agreement in concept. Director Schafer motioned to withdraw the approval in concept. Director Perry seconded. Motion carried 5 -0. PROJECT NO. 140 AND 145 - RECONSTRUCTING VARIOUS SEWER LINES BID OPENING, COMBINE PROJECT APPROPRIATIONS, AWARD OF CONTRACT Mr. Harriers presented projects 140 and 145 and suggested the following: A. The Board combine the budgets for these projects, B. Miramontes Construction Company, Inc., inadvertently omitted initialing the bid proposal signifying receipt of Addendum No. 1. Mr. Harriers recommended the Board find that Miramontes must have received the addendum to complete its bid and to waive the informality of not initialing the proposal since it did not create a competitive advantage; and C. Miramontes Construction Co. Inc., meets all requirements as specified in the bid documents and is the low bidder at $136,784.00. Director Reade motioned to combine budgets for Projects 140 and 145, find that Miramontes received the addendum, waiving the initialing of the proposal, and award the contract to Miramontes Construction Co. Inc. in. the amount of $136,784.00. Director Schafer seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 1997 PROPOSAL TO PROVIDE INSPECTION SERVICES 11 A proposal was introduced to perform the inspection phase of Projects 140 and 145 - Reconstructing Various Sewer Lines at the following rates, not to exceed $10,400: Engineering $63.00 /hr. Inspection $42.00 /hr. Surveying (2 -man crew) $150.00 /hr. Surveying (3 -man crew) $170.00 /hr. Included with the proposal is an excerpt of the 1994 -95 Capital Improvement Program explaining the project along with Boyle Engineering Corporation's independent review of the project stating the project is warranted and costs are reasonable. Director Schafer motioned to approve Proposals 140 and 145, begin the inspection phase, at $63.00 per. hour for engineering, $42.00 per hour for Inspection, $150.00 per hour for a 2 -man survey crew, and $170.00 per hour for a 3 -man surveying crew, not to exceed $10,400. Director Perry seconded. Motion carried 5 -0. • PROJECT No. 128 - MESA/BIRCH SEWER REALIGNMENT PROPOSAL TO PROVIDE INSPECTION SERVICES A proposal was introduced to perform the inspection phase of Project 128, Mesa /Birch Sewer Realignment, at the following rates, not to exceed $17,000: Engineering $63.00 /hr. Inspection $42.00 /hr. Surveying (2 -man crew) $150.00 /hr. Surveying (3 -man crew) $170.00 /hr. Included with the proposal is an excerpt of the 1993 -94 Capital Improvement Program explaining the project along with Boyle Engineering Corporation's independent review of the project stating the project is warranted and costs are reasonable. Director Perry motioned to approve Proposal 128, Mesa /Birch Sewer Realignment, begin the inspection phase, at $63.00 per hour for engineering, $42.00 per hour for Inspection, $150.00 per hour for a 2 -man survey crew, and $170.00 per hour for a 3 -man surveying crew, not to exceed $17,000. Director • Schafer seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 QUITCLAIM TEMPORARY CONSTRUCTION EASEMENT AT 665 PAULARINO AVENUE 12 Mr. Harriers introduced a Resolution and quitclaim deed to formally vacate an old temporary construction easement that is no longer needed. The easement was granted in 1978 and lies parallel to the permanent easement where the sewer line is located. RESOLUTION NO. 97 -602 Mr. Hamers introduced Resolution No. 97 -602, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COSTA MESA, CALIFORNIA, ORDERING THE VACATION OF A SEWER EASEMENT. QUITCLAIM DEED Mr. Harriers introduced a quitclaim deed to remise, release, and forever quitclaim to Yaohan U. S. A. Corporation, a California corporation, any interest the District may have in the real property in the City of Costa Mesa, County of • Orange, State of California, described as "That easement for temporary construction purposes recorded in Book 12779, page 593, of Official Records, Orange County, California." Director Schafer motioned to approve Resolution No. 97 -602 and the quitclaim deed to Yaohan U. S. A. Corporation. Director Perry seconded. Motion carried 5 -0. TREASURER'S REPORTS MASTER BOND FOR ACTING DISTRICT TREASURER Mr. Davis introduced correspondence from Mr. Burns regarding the ability--of the District to approve a master bond in lieu of accepting a bond for a specific individual. Mr. Davis also provided a copy of the insurance summary issued by Robert F. Driver Associates for a commercial blanket bond. This bond specifically names the Costa Mesa Sanitary District as an insured. A certified copy of the bond will be issued for the District's files within the next two weeks. Director Schafer motioned to approve the master bond subject to receipt of the certified copy from Robert F. Driver Associates. Director Worthington seconded. • Motion carried 5 -0. Ms. Revak will notify the Board before the expiration of Mr. Davis' bond in June of 1998. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 ORANGE COUNTY BANKRUPTCY IMPORTATION OF OUT -OF- COUNTY TRASH 13 Mr. Davis introduced a memorandum from Kevin J. Murphy, City Manager, Newport Beach, dated September 22, 1997. Mr. Murphy's memorandum is a brief summary of the trash importation agreement to be considered by the County. Mr. Harriers introduced a synopsis from the Integrated Waste Management Department to the Orange County City Managers Association containing fees, projected closures, and future options . CHALLENGE TO ORANGE COUNTY BANKRUPTCY FILING Mr. Burns reported Mr. White's lawsuit brought by Mr. Fine was thrown out of court. ATTORNEY'S REPORTS 0 PROPOSITION 208 Mr. Burns reported there is an obscure provision of Proposition 208 that he wanted to make the Board aware of. Mr. Burns pointed out that the Proposition provides that no person appointed to a public board or commission may donate to, solicit, or accept any campaign contribution (while in office) for any committee controlled by the person who made the appointment. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Director Schafer attended the ISDOC meeting where she suggested that participants of the upcoming quarterly meeting on October 23, 1997, bring written questions for Mr. Todd Spitzer, featured speaker, to respond to. .Director Schafer reported she will be unable to attend the quarterly meeting on October 23, 1997, where Todd Spitzer will be speaking. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Director Schafer reported the LAFCO meeting was well attended and she ® provided her notes and the agenda for the Board's perusal. Director Schafer reported a study session was scheduled to review a motion made to merge three water districts together. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 14 Mr. Burns reported the Irvine Ranch Water District wants to annex a large portion of the land into the Orange County Water District to benefit a new development. SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer reported the Advisory Committee is reviewing agenda items in a technical capacity before the LAFCO Board receives it. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION ANNUAL MEETING Director Schafer attended the Special Districts Association Annual meeting and provided notes for the Board's perusal. COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE Director Schafer reported.the next meeting will be held on October 15, 1997. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY • President Ferryman reported the Directors approved the final application to LAFCO for consolidation with the condition that in averaging or raising the rates it will take a two - thirds vote, regardless of what the current state statutes mandate. CITY OF COSTA MESA COUNCIL MEETING REPORT SEPTEMBER 15, 1997 Director Reade attended the September 15, 1997, meeting and reported the color guard and boy scout troops were in attendance for a ceremony. Director Reade reported many items on the agenda were postponed. OCTOBER 6, 1997 Director Worthington attended the October 6, 1997, meeting and reported the topic of trip fees was discussed. Director Worthington reported another topic of discussion was the temporary closure of.the Royal Palm fire station. This situation affected him personally, as there was a power line in his yard that burned his fence and -the fire department had to respond from City Hall. • OLD BUSINESS There was no old business. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 9. 1997 NEW BUSINESS 15 President Ferryman requested the next meeting, November 13, 1997, be moved to an earlier time. PUBLIC COMMENTS There were no public comments made. ORAL COMMUNICATIONS Director Reade asked Mr. Hamers what preparation the District has made in light of the expected storms projected for the winter. Mr. Hamers reported plugs were being placed in manholes subject to flooding. Mr. Hamers reported the list of in- County and out -of- County locations to obtain emergency generators and pumper trucks has been updated. Ms. Schmeisser reported the maintenance crew has checked all the storm drains to make sure they are free and clear and advised sand bags are available for • residents at the Corporation Yard. Ms. Schmeisser stated she is on standby, reachable by pager, in the event of an emergency. Ms. Thompson reported the City is going to provide sand and sandbags at all fire stations. Director Worthington suggested distributing a map showing the location of the sites where sand will be available. President Ferryman reported Channel 3 is showing a telethon benefiting Estancia and Costa Mesa high schools, with President Ferryman and Director Perry participating in the telethon. ADJOURNMENT At 7:50 p.m. President Ferryman adjourned the meeting. ('11 )0 SECRETARY T�