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Minutes - Board - 1997-07-10COSTA MESA SANITARY DISTRICT ` Minutes of Board of Directors Regular Meeting held July 10, 1997 • CALL TO ORDER: The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 10, 1997, at 1:30 p.m., conference room 5 -A of the Civic Center, 77 Fair Drive, Costa Mesa. • Director Ferryman called the meeting to order at 1:30 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors_ Present: James Ferryman, Art Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, General Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Reba Coulter, Finance; Dawn Guastella, Permit Specialist Others Present: Judy Ware Ware Disposal, Inc. P.O: Box 8206 Newport Beach, CA 92658 Ms. Madeline Arakelian South Coast Refuse 2021 Business Center Drive, #114 Irvine, CA 92715 David Ronnenberg CR Transfer P.O. Box 125 Stanton, CA 90680 Terry Schneider CR Transfer P.O. Box 125 Stanton, CA 90680 COSTA MrsA SANrrARY DISTRICT 2 Wv[rrrs - BOARD Or IIRFCTORS Mrrrwc rrr-LD JULY 10 1997 COSTA MESA DISPOSAL CPI INCREASE Mr. Hamers introduced a memorandum from Ms. Susan Temple, dated July 1, 1997, regarding the trash contractor rate calculation. Mr. Hamers explained the District's contract with Costa Mesa Disposal provides for an annual adjustment equal to the percentage change in the Consumer Price Index (CPI) for the 12- month period ending in May of each year. The new rate becomes effective July 1 of each year. Staff has calculated the 12 -month CPI as of May 1997 to be 1.27 %. This will increase the District's monthly payment to Costa Mesa Disposal as follows: 1996 -97 Trash Rate per occupancy $7.3446 1997 -98 Rate Adjustment based on May 1997 CPI 0.0933 1997 -98 Trash Rate per Occupancy Effective July 1, 1997 $7.4379 Director Perry motioned to approve the increase of $0.0933, making the trash rate • per occupancy $7.4379, effective July 1, 1997. Director Schafer seconded. Motion carried 5 -0. CONSENT CALENDAR -------------------------------------------------------- - - - - -- Director Schafer stated the minutes of June 12, 1997, did not reflect the Board's discussion on obtaining the video The Magic of Recycling for viewing by the Board during a meeting. Director Reade motioned to approve the Consent Calendar, noting Director Schafer's comment regarding the video, The Magic of Recycling. Director Perry seconded. Motion carried 5 -0. MINUTES Approved Minutes of The report for the Study Session of June 3, 1997, Study Session, was received and filed. June 3, 1997 Approved Minutes of The minutes for the regular meeting of June 12, 1997, Regular Meeting, were approved as distributed. June 12, 1997 COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING IIEI.D JULY lO 1997 REPORTS MANAGERS REPORTS Approved Occupancy The Trash Occupancy Count reflected an increase of Report and payment of 10 units in the occupancy report for solid waste $156,731.42 to Costa collection as of July 1997. Therefore, the total for Mesa Disposal for trash July is 21,072. Board directed Staff to prepare a collection services for warrant for $156,731.42 to Costa Mesa Disposal on July 1997 August 1, 1997, for payment for July trash collection based on the July count of 21,072. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving evidence of outside trash service and a signed statement from the applicants: Approved Payment Of Niranjan Patel $472.98 Assessor's Parcel No. 419- 043 -05 To Niranjan Patel Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 2150 College, #Q, Costa Mesa, CA 92627 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -03 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No.439-203-1 0 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING IIF1D JULY lO 1997 s Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -09 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439- 203 -08 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -07 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -06 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -05 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 1245 E. Watson Center, Carson, CA 90745 Approved Payment Of Paul Vazin $472.98 Assessor's Parcel No. 439 - 203 -04 To Paul Vazin Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 • Mailing Address: 1245 E. Watson Center, Carson, CA 90745 • COSTA MESA SANITARY DISTRICT S MINUTES - BOARD OF DIRECTORS MELTING IIE.LD JULY 10 1997 Approved Payment Of Renguan Zhao $162.71 Assessor's Parcel No. 439 - 412 -02 To Renguan Zhao Tax Years: 1996 -97 Trash Refund Totaling: $162.71 Mailing Address: 212 N. Stoneman, #F, Alhambra, CA 91801 Approved Payment Of Joseph Cefalia $976.26 Assessor's Parcel No. 425- 152 -09 To Joseph Cefalia Tax Years: 1996 -97 Trash Refund Totaling: $976.26 Mailing Address: PO Box 15425, Newport Beach, CA 92659 Approved Payment Of Wayne Stanfield $542.04 Assessor's Parcel No. 426- 324 -21 To Wayne Stanfield Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $542.04 Mailing Address: 452 Esther, Costa Mesa, CA 92627 Approved Payment Of Bonnie Miller $162.71 Assessor's Parcel No. 938 - 650 -16 To Bonnie Miller Tax Years: 1996 -97 Trash Refund Totaling: $162.71 Mailing Address: 355 Avocado, #G -3, Costa Mesa, CA 92627 Approved Payment Of Francisco Rivera, Jr. $325.41 Assessor's Parcel No. 422 - 081 -31 To Francisco Rivera, Jr. Tax Years: 1995 -96 - 1996 -97 Trash Refund Totaling: $325.41 Mailing Address: 2164 Canyon, #H, Costa Mesa, CA 92627 Approved Payment Of Richard Montano $526.14 Assessor's Parcel No. 419 - 202 -03 To Richard Montano Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $526.14 Mailing Address: 1909 Lanai Drive, Costa Mesa, CA 92626 is COSTA MESA SANITARY DISTRICT 6 MINUTF_S - BOARD OF DIRrCTORS MwFINIG IIrL.I) JULY 10 1997 Approved Payment Of Monroe Gehnert $325.42 Assessor's Parcel No. 422 - 031 -64 To Monroe Gehnert Tax Years: 1995 -96 - 1996 -97 Trash Refund Totaling: $325.42 Mailing Address: PO Box 1476, Lake Elsinore, CA 92531 Approved Payment Of Monroe Gehnert $472.98 Assessor's Parcel No. 422 - 031 -63 To Monroe Gehnert Tax Years: 1994 -95 _ 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: PO Box 1476, Lake Elsinore, CA 92531 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -01 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex. Property $472.98 Assessor's Parcel No. 422 - 093 -02 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -03 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -04 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DIRECTORS MEb:TINc IILLD ,TUI.Y 10 1997 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422- 093 -05 To Caltex Property Tax Years: 1994 -95 - -199.6 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -06 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -07 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -08 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -09 To Caltex Property Tax Years: 1.994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -10 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: ® 12539 Corellian Court, Cerritos, CA 90703 • COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRMTORS M= -TING IIEI.D JULY 10 1997 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422- 093 -11 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -12 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: 5472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -13 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -14 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 , Assessor's Parcel No. 422 - 093 -15 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 Approved Payment Of Caltex Property $472.98 Assessor's Parcel No. 422 - 093 -16 To Caltex Property Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 12539 Corellian Court, Cerritos, CA 90703 • COSTA MESA SANITARY DISTRICT 9 MMUTES - BOARD OF DIRECTORS MEETING IIFd,D JULY 10 1997 Approved Payment Of George Katona $472.98 Assessor's Parcel No. 937 - 351 -02 To George Katona Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $472.98 Mailing Address: 3235 Broad Street, Newport Beach, CA 92663 Approved Payment Of Lester Hahs $472.98 Assessor's Parcel No. 439 - 251 -09 To Lester Hahs Tax Years: 1994 -95 - 1996797 Trash Refund Totaling: $472.98 Mailing Address: 1662 Orchard, Santa Ana, CA 92707 Approved Payment Of Pacific Coast Mgmt/ Co. Of Orange $371.44 Assessor's Parcel No. 439 - 362 -01 To Pacific Coast Mgmt/ Tax Years: .1995-96 - 1996 -97 Co. Of Orange Trash Refund Totaling: $371.44 Mailing Address: 4401 San Fernando, Glendale, CA 91204 Approved Payment Of Brian Allen $325.42 Assessor's Parcel No. 937 - 351 -05 To Brian Allen Tax Years: 1995 -96 - 1996 -97 Trash Refund Totaling: $325.42 Mailing Address: 3230 Broad Street, Newport Beach, CA 92663 Approved Payment Of Amo -Chun Cheng $ 1,891.92 Assessor's Parcel No. 139 - 562 -08 To Amo -Chun Cheng Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $ 1,891.92 Mailing Address: 1831 Tanager, Costa Mesa, CA 92626 Approved Payment Of Ming -Nan Lu $ 7,567.68 Assessor's Parcel No. 424 - 171 -02 To Ming -Nan Lu Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $ 7,567.68 Mailing Address: ® 9752 Rangeview, Santa Ana, CA 92705 • • I* COSTA MESA SANITARY DISTRICT 10 MINUTES - BOARD OF DIRECTORS ME TING IIELD ,JULY 10 1997 Approved Payment Of Jean Schwalbe $ 1,891.92 Assessor's Parcel No. 139 - 492 -16 To Jean Schwalbe Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $ 1,891.92 Mailing Address: 2860• Alta Vista, Newport Beach, CA 92660 Approved Payment Of Jean Schwalbe $ 1,891.92 Assessor's Parcel No. 139 - 491 -11 To Jean Schwalbe Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $ 1,891.92 Mailing Address: 2860 Alta Vista,.Newport Beach, CA 92660 Approved Payment Of Amy -Huei Cheng $ 1,891.92 Assessor's Parcel No. 139 - 492 -11 To Amy -Huei Cheng Tax Years: 1994 -95 - 1996 -97 Trash Refund Totaling: $ 1,891.92 Mailing Address: 1831 Tanager, Costa Mesa, CA 92626 Approved Payment Of Scripps Center Associates $10,627.13 Assessor's Parcel No. 427 - 352 -04 To Scripps Center Tax Years: 1994 -95 - 1996 -97 Associates Sewer Refund Totaling: $10,627.13 Parcel Address: 2955 Redhill Avenue, Costa Mesa, CA 92626 Commercial building charged for the incorrect square footage - Sewer assessments only RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for June 1997 showing a June 1997 was received 31.99% diversion rate was received and filed. and filed Approved Contract The Board approved contract payment to CR Transfer Payment to CR Transfer for recycling services and disposal for the month of for $ 109,783.66 June 1997 in the amount of $ 109,783.66. COSTA MESA SANITARY DISTRICT 11 MINUTES - BOARD OF DIRECTORS MM- 'MG IM D JULY 10, 1997 SAFETY COMMITTEE MINUTES Approved Minutes of The minutes for the safety meeting of June 26, Safety Meeting, 1997, were approved as distributed. June 26, 1997 ENGINEERS REPORTS Project Status Report was The Project Status Report for July 1, 1997, was received and filed. accepted as submitted. TREASURERS REPORTS Financial Report as of June.30, 1997, was received and filed Report of Monies on Deposit as of June 30, 1997, was received and filed The Financial Report as of June .30, 1997, was accepted as submitted. The Report of Monies on Deposit as of June 30, 1997, was accepted as submitted. Approved Warrant 98 -1 Warrant Resolution #CMSD 98 -1 was approved, for July 1997, in the authorizing the President and Secretary to sign the amount of $509,709.26 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $509,709.26 END OF CONSENT CALENDAR -------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications received. 0 COSTA MESA SAMTARY DISTRICT 12 Myams - BOARD OF DIRECTORS MEETING IIF1.D JULY 10, 1997 0 MANAGER'S REPORTS SOURCE REDUCTION AND RECYCLING ELEMENT AB939 UPDATE ON ACTIVITIES ANTI - SCAVENGING ENFORCEMENT REPORTS CODE ENFORCEMENT REPORT Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson, Senior Code Enforcement Office of the City of Costa Mesa, dated July 7, 1997. Ms. Benson's memorandum advised that the Code Enforcement Officer, Officer James Beres, was not available to do any significant anti - scavenging /trash container enforcement for the month of June due to a constrained schedule. There were 5 flyers distributed in response to citizen's requests. Of the 5 locations inspected for alleged violations of CMMC 8 -81 (C), all 5 found to be in violation. Ms. Benson further reported that Officer Beres will devote time to proactive anti - scavenging enforcement during the Large -Item Collection Program. POLICE REPORT Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police Department, dated July 2, 1997. Ms. Carter's memo showed the number of calls for service for scavenging for June 1997 as follows: LOCATION CALLS FOR SERVICE CITE /ARREST AREA 1 1 1 AREA II 2 0 AREA III 5 1 AREA IV 0 0 TOTAL 8 2 SCREENING OF TRASH CONTAINERS Mr. Hamers had nothing further to add under this item. • • COSTA MESA SANITARY DISTRICT 13 MINUTES - BOARD OF DmECTORS METTING ITELD JULY 10, 1997 HOUSEHOLD HAZARDOUS WASTE GRANT Ms. Thompson reported the final ABOP event was held on Saturday, June 28th at the Cla -Val facility. The event was visited by 155 cars, doubling the attendance from the previous event., Ms. Thompson credits a press release published in the Daily Pilot as the reason for the larger turnout. Ms. Thompson reported the advertised time of the event was 9:00 a.m. to 3:00 p.m. Residents began arriving at 8:15 a.m. and when the gates were closed at the scheduled time there were still cars lining up. The bins for the materials were filled to capacity by 3:00 p.m., so Staff distributed flyers to the remaining residents containing information on the County HHW facility. Ms. Thompson related residents were aware of the County facility in Huntington Beach, but felt it was too inconvenient to drive there. The public response for the ABOP event was overwhelmingly positive. Ms. Thompson will present the expense totals to the Board as soon as they are available. Ms. Thompson reported the $2,000 contingency fund created by the Directors at the June 12, 1997, Board meeting would be necessary to support the grant budget due to the popularity of the program and the invoice error reported to the Board by memo on June 18, 1997. Ms. Thompson provided a publicity breakdown chart to determine where residents heard about the ABOP event. The results of the breakdown are as follows: Daily Pilot 55% LA Times 15% Word of mouth 7% Flyer 10% CM Cable 6% Drive -by 3% TELEPHONE DIRECTORY RECYCLING PROGRAM Ms. Thompson reported the Mini Telephone Book Recycling Program began on June 10th and will run through the end of August. Monte Vista Alternative Education School requested a bin be delivered to their site to acquaint residents with their site for the November program. ® Ms. Thompson further reported hearing of a letter that was sent to the Troubleshooter, a column run in the Orange County Register, requesting 0 COSTA MESA SANITARY DISTRICT 14 MINVIFS - BOARD OF DIRECTORS MELTING IILLD JULY lU 1997 people save their phone books to help a local school raise money for computer purchases. Costa Mesa Disposal reported 4,500 directories have been recycled as of June 30, 1997, an equivalent of 9 tons. LARGE ITEM COLLECTION PROGRAM Ms. Thompson reported the Large Item Collection Program began on June 23, 1997, and will run through August 29, 1997. There will be two trucks providing services to residents, one utilized for mattresses, sofas, tables, and miscellaneous furniture, and the other for appliances. The appliances are taken to a facility that recycles the metal and removes the hazardous material such as freon. The District will receive a small amount of money for the appliances that will be used to offset the landfill expense created by disposal of the furniture items. Costa Mesa Disposal reports a total of 36.41 tons of materials generated by the Large Item Collection during the period from.June 23, 1997, through June 27, 1997, resulted in landfill costs of $983.07. There was a credit of $256 for appliances collected and recycled during this time. Ms. Thompson reported the volunteer unit of the Costa Mesa Police Department has been supplied with program information and a color -coded map to indicate the area of the City being serviced each day to assist in deterring scavenging. Ms. Guastella reported residents are very grateful for this service and look forward to it every year. Ms. Thompson reported she is taking photographs depicting the event and will share them at the August Board meeting. RECYCLING COMMITTEE Ms. Thompson reported the grasscycling ad campaign is continuing through the end of July. Staff continues to receive requests for the brochures mentioned in the ad. The Costa Mesa Breeze published the grasscycling ad in a format smaller than what was expected by Staff. Ms. Thompson contacted the advertising staff, who agreed to publish the ad for one • additional week, for a total of seven weeks, at no additional cost to the District. 1� u COSTA MrsA SANITARY DISTRICT 15 MINUTES - BOARD Or DIRECTORS WE-TING IIELD JULY 10, 1997 MEETING - JULY 9, 1997 Director Worthington reported the Recycling Committee met and discussed the following three items: 1. Private School Participation in the Telephone Directory Program Director Worthington reported receipt of an application from a private school requesting participation in the 1997 telephone book recycling program. Director Worthington estimated there are approximately 20 private schools in Costa Mesa. The Recycling Committee determined the cost - per - school participation fee is $400. The Committee decided to investigate the possible inclusion of private schools for the 1998 program. Mr. Burns will investigate the legal issues involved in expanding the scope of the program. 2. Educational Materials Request by Chamber Mr. Worthington reported the Chamber of Commerce contacted the District to request educational materials for business employees that are moving in /out of the City regarding the proper disposal of hazardous materials. Mr. Hamers reported speaking with Mr. Ed Fawcett regarding the educational materials and suggested Mr. Fawcett contact the Automobile Association of America to ascertain who their commercial trash hauler is and request they provide the necessary brochures as a requirement of AB939 education. 3. Medical Waste Recycling Mr. Worthington reported Ms. Thompson introduced the Recycling Committee to a program designed to remove 'sharps' from the trash. 'Sharps' are needles from syringes. Safe disposal of syringes would be beneficial to workers collecting the trash as well as workers sorting the recyclables from the nonrecyclable items at the recycling center. Mr. \Worthington provided a sample container that would be distributed to people with a need for syringe disposal. 0 COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING IW,-LD JULY 10, 1997 16 Mr. Worthington reported three cities, Rancho Cucamonga, Bloomington, and Loma Linda are currently utilizing these containers. Mr. Worthington explained the container can be recycled by heating it, and reusing the metal and plastic from both the container and syringes. The company providing the containers also picks up the containers for recycling. Ms. Thompson reported Rancho Cucamonga purchased 1,000 containers, distributing 700 of them in the first three months. During this time period, they collected 250 pounds of needles. The program costs for Rancho Cucamonga ran $10,000 to $12,000. Rancho Cucamonga sought funding for the program from the haulers, explaining the cost of prevention would probably be less than that of treatment to one employee injured by a needle stick. • President Ferryman directed Ms. Thompson to conduct further investigation into the cost and feasibility of offering this program to the residents of Costa Mesa. Mr. Hamers reported Ms. Judy Ware requested to attend a recycling meeting, prompting Mr. Burns to investigate the status of that committee. Mr. Burns researched the Brown Act and determined the meeting could be noticed and open to the public. TOUR OF CR TRANSFER Ms. Revak arranged for a tour of CR Transfer on July 24, 1997, at 1:30 p.m. City Council members have been invited to attend the tour. A flyer with directions was distributed to the Board members. OPPORTUNITIES IN FRANCHISING TRASH HAULING REPORT ON ACTIVITIES Mr. Hamers reported receiving a memo from Mr. Allan Roeder, City Manager, Costa Mesa, to the City Council, dated June 23, 1997. • E COSTA MESA SANITARY DISTRICT 17 Mnvu ms - BOARD OF DIRECTORS MEMNG IIE1,D IUI,Y 10 1997 Mr. Hamers reported that Staff sent Mr. Roeder additional legal opinions from the League of Cities attorney. Mr. Roeder's memo suggested setting up a Study Session with the District to further discuss commercial trash hauling. Director Worthington suggested taking the initiative to suggest possible meeting dates to the Council. President Ferryman directed Staff to supply three possible meeting dates in the month of August to the Council. Ms. Guastella informed the Board the Environmental Committee will be dark during the month of August. TRASH COLLECTION REFUND UPDATE Ms. Guastella reported processing 42 refund applications as of June 30, 1997. Ms. Guastella reports applications for refunds are still coming in, but in a reduced volume. Ms. Guastella's report gave a synopsis of the refunds as follows: Total Amount of Refunds for Trash Total Amount of Refunds for Sewer Total of all Refunds Total number of units affected by refunds DISCUSSION OF PRINGLE BILL - AB 556 Current Month To Date $31,928.09 $51,285.19 $168.26 1 $485.40 $32,096.35 $51,838:09 74 Units 123 Units Ms. Revak reported the consolidation bill is in the Senate Local Government Committee and will be heard on July 16, 1997. C7 COSTA MrSA SANITARY DISTRICT Moiuws - BOARD of DIRECTORS MEETING IIELD .WLY 10, 1997 ENGINEERS REPORTS PROJECT NO. 144 - MANHOLE REHABILITATION ACCEPT IMPROVEMENTS AND FILE NOTICE OF COMPLETION PAYMENT OF RETENTION AND EXONERATE BONDS 18 Mr. Hamers reported Project No. 144 was completed on June 24, 1997, and recommended the Board accept improvements as completed and file a Notice of Completion. Mr. Hamers further recommended the Board authorize payment of 5% retention 35 days after Notice of Completion is recorded, exonerate 'Labor and Material Bond after Notice of Completion is recorded, and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Director Schafer motioned to accept the improvements and file a Notice of Completion, authorize payment of 5% retention 35 days after Notice of Completion is recorded, exonerate Labor and Material • Bond after Notice of Completion is recorded, and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Director Perry seconded. Motion carried 5 -0. 1997 -98 CAPITAL IMPROVEMENT PROGRAM DRAFT REPORT Mr. Hamers presented a draft report on all capital improvements for the fiscal year 1997 -98. Mr. Hamers reported, pending Board approval, the report would go to Boyle Engineering for their independent review. Director Schafer motioned to approve the Review of Proposed Capital Improvement Projects for fiscal year 1997 -98 to be forwarded to Boyle Engineering for review. Director Reade seconded. Motion carried unanimously. TREASURERS REPORTS ORANGE COUNTY BANKRUPTCY UPDATE Ms. Coulter stated there was nothing to report to the Board. • COSTA MESA SANITARY DISTRICT 19 MINUTES - BOARD OF DIRECTORS MMLTING IIrI.D JULY 10 1997 ATTORNEY'S REPORTS PROPOSITION NO. 218 UPDATE Mr. Burns reported receiving correspondence from the Controller, Mr. Lewis, who has altered his position requiring each and every agency to indemnify the County that Proposition 218 had been complied with. Due to opposition by the agencies, the County has modified the requirement, removing the indemnification requirement. Agencies are now being requested to submit that they have complied with the provisions of Proposition 218. ANTI - SCAVENGING ENFORCEMENT ORDINANCE No. 27 PERTAINING TO SCAVENGING AND TRASH CONTAINER SCREENING Mr. Burns presented a draft of Ordinance No. 27, an ordinance to prohibit scavenging and provide for the removal of waste containers, for the Board's review. The Board will review the draft of Ordinance No. 27. • Mr. Burns advised the Board he has faxed a draft copy of both proposed ordinances, No.'s 27 and 28, and has a , meeting arranged with Mr. Tom Kathe, City Attorney, to discuss them. Director Schafer expressed her concern regarding the impact of the requirements and penalty of the draft Ordinance No. 27, Sections 3 and 4. Director Schafer stated she will review the Sections. President Ferryman stated a policy of procedures will be developed once the ordinance has been finalized. ORDINANCE No. 28 PERTAINING TO CITATION AUTHORITY W. Burns presented a draft of Ordinance No. 28, an ordinance authorizing a designated person to make citation arrests, for the Board's review. The Board will review the draft of Ordinance No. 28. CONSIDERATION OF EMPLOYMENT OF CODE ENFORCEMENT OFFICERS Ms. Thompson reported she received a brochure from Mr. Burns regarding ® code enforcement agencies and has also contacted the City of San Clemente and received a list of firms that supply code enforcement • COSTA MESA SANITARY DISTRICT 20 Muium - BOARD OF DIRECTORS MEETING IIrn) JULY 10, 1997 personnel and vehicles. Ms. Thompson reported she is gathering information on the different options for the Board. CITY OF COSTA MESA BRISTOL STREET WIDENING - SUMMONS Mr. Burns reported receiving a copy of a complaint filed on behalf of the City of Costa Mesa against the Santa Ana Heights Water Company, the Costa Mesa Sanitary District, and Mesa Consolidated Water District. Mr. Burns stated he will investigate the complaint and determine if there is any impact on the District and report back to the Board. Mr. Hamers explained the District has a sewer line and easement running through Santa Ana Heights Water Company's property. The City will be widening Bristol Street; and thereby taking a portion of Santa Ana Height's property and the District's easement. Mr. Hamers reported this will not cause any problems for the District, or require any lines to be moved, therefore, he recommended filing the appropriate declaration documents. The Board authorized Mr. Burns to file the declaration subject to final review by Staff. • LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) Director Schafer reported there was no ISDOC meeting held. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Director Schafer was on vacation.and_ did not attend the LAFCO meeting. SPECIAL DISTRICT ADVISORY COMMITTEE Director Schafer was on vacation and did not attend the Special District Advisory Committee meeting. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION ANNUAL MEETING Mr. Hamers advised the Board of the CSDA 1997 Annual Conference to be held in Anaheim, September 24 -26, 1997, at the Sheraton Hotel. Staff will provide brochures and arrange attendance at the conference at the August regular meeting. • COSTA MESA SANITARY DISTRICT 21 MINUTES - BOARD OF DIRECTORS W LING 111:11) JULY 10, 1997 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY President Ferryman reported the budget was approved. CITY OF COSTA MESA COUNCIL MEETING REPORT JUNE 16, 1997 President Ferryman attended the Council meeting of June 16, 1997, and reported the Council approved the preliminary budget for the City. President Ferryman reported the Council members approved a pay increase for Council members to $690 per month, the West Side Specific Plan, and lowered the traffic - impact fee from $200 per trip to $150 per trip. President Ferryman reported the Council is looking at alternative methods of financing the traffic improvements. JULY 7, 1997 Director Reade attended the Council meeting of July 7, 1997, and reported the trip fee issue was brought up for another vote and will be reviewed for 90 days. SOLID WASTE MANAGEMENT, THE NEXT GENERATION Ms. Thompson reported attending the Solid Waste Management; The Next Generation conference on June 13, 1997. Ms. Thompson related the City of Los Angeles has expressed an interest in rail hauling. Los Angeles currently exports 15 -20 percent of their trash outside the County. The conference also featured the use of regional landfill facilities utilized by multiple states. Ms. Thompson reported Steven Jones, Director of the California Integrated Waste Management Board, was the featured speaker and stated the Board would enforce the 50 percent diversion requirement for the year 2000. Ms. Thompson advised the Board she has the conference materials in her office for the Board's perusal. SANTA ANA RIVER FLOOD PROTECTION AGENCY ANNUAL COMMISSION MEETING President Ferryman attended the meeting and related they held an election • for officers and an Executive Committee. President Ferryman was elected to the Executive Committee. President Ferryman reported Representative • COSTA MESA SANITARY DISTRICT 22 MiNum - BOARD OF DIREXTORS Mrm -INc IIE LD JULY 10 1997 Jay Kim was instrumental in getting Prado Dam separated from the Mainstem Project, saving Orange County approximately 100 million dollars. OLD BUSINESS SB 712 Mr. Hamers presented a copy of a letter from Dana Smith, Executive Officer, Orange County LAFCO, to Assemblyman Dick Ackerman in opposition to Senate Bill 712 and a copy of a letter from George Emerson, President of the Governing Board, Goleta Sanitary District, in support of Senate Bill 712. President Ferryman and the Board directed Staff to prepare a letter in support of Senate Bill 712. NEW BUSINESS CR TRANSFER - CPI INCREASE Mr. Hamers introduced a memorandum from Ms. Susan Temple, dated July • 1, 1997, regarding the recycling contractor rate calculation. Ms. Coulter explained the District's contract with CR Transfer provides for an annual adjustment equal.to the percentage change in the Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles- Anaheim - Riverside Area for the 12 -month period ending in May of each year. The basic rate is added to the landfill fee which is also periodically adjusted per the contract. The new rate becomes effective July 1 of each year. As of May 1997, the increase is 1.270 percent. Staff has calculated the 12 -month CPI as of May 1997 to be $0.25. The waste diversion percentage remains at 30 percent. Application of the diversion percentage to the landfill fee, reduced from $27 to $22 per ton, results in a $3.50 decrease. The net result is a reduction of $3.25 in the transfer rate demonstrated as follows: 1996 -97 Basic Rate $19.79 1996 -97 Landfill Fee (70% of $27) 18.90 1996 -97 Transfer Rate $38.69 1997 -98 Basic Rate $20.04 1997 -98 Landfill Fee (70% of $22) 15.40 1997 -98 Transfer Rate $35.44 • COSTA MESA SANITARY DISTRICT 23 MINUTFS - BOARD OF DIRECTORS MEETING IIL:I.I) JULY 10. 1997 Director Reade motioned to approve transfer rate of $35.44, effective July 1, 1997. Director Perry Seconded. Motion carried 5 -0. SB 1179 - AB 939 INDEMNIFICATION Mr. Hamers presented a report on SB 1179. The bill imposes specified restrictions on the enforceability of penalties applicable to a solid waste enterprise regarding diversion requirements. Mr. Burns reported Senate Bill 1179 appears to remove the power from an agreement to hold a hauler liable for provisions of an existing contract. President Ferryman and the Board directed Staff to prepare a Letter of Opposition for SB 1179. PUBLIC COMMENTS No public comments were made. ORAL COMMUNICATIONS • Director Reade wished Ms. Revak luck on her upcoming surgery. Mr. Hamers advised the Board the San Clemente Ocean Festival is scheduled for the weekend of July 19, 1997. Mr. Hamers advised that Ms. Thompson is a volunteer and President of the Ocean Festival. Mr. Hamers stated he will be attending and encouraged Board members to attend. Director Worthington thanked Staff for the continued information Staff faxes to him, keeping him up to date. on pertinent issues. Director Reade stated his power was out for a few hours and was interested in what happens to the pumping stations. Mr. Hamers advised there is an alarm system triggered when a pumping station is without power. A portable standby pump is brought to the location to be used as a backup. Mr. Hamers stated he has a list of sites available to obtain portable pumps if more than one is needed. At 3:00 p.m. President Ferryman adjourned the meeting to a closed session to discuss personnel issues pursuant to Government Code Section 54957. A COSTA MESA SANITARY DISTRICT 24 MINUTES - BOARD Or DIRECTORS Mm ;n'ING HEIM JULY IO 1997 • • YEARLY REVIEW OF GENERAL COUNSEL PERFORMANCE At 3:07 p.m., President Ferryman ended the closed session and reconvened to the regular meeting. REVIEW REQUEST FOR COMPENSATION ADJUSTMENT Director Reade motioned to raise Mr. Burns' hourly rate to $ 125 per hour. All remaining items of the. contract with Mr. Burns will remain the same. Director Schafer seconded. Motion carried 5 -0. ADJOURNMENT At 3:08 p.m. President Ferryman adjourned the meeting.