Minutes - Board - 1996-03-11COSTA MESA SANITARY DISTRICT
• Minutes of Board of Directors meeting held March 11, 1993
Call to Order: The Board of Directors of the Costa Mesa Sanitary District met
in regular session on March 11, 1993, 7:30 p.m., at the Civic
Center, 77 Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 7:30 p.m.
Director Perry led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Director Present: James Wahner, Nate Reade, James
Ferryman, Art Perry, Mike Scheafer.
Staff Present: Robin Hamers, Manager/Engineer; Roy June,
Attorney; Susan Temple, Treasurer; Florine
Reichle, Assistant Manager /Clerk of the
District.
Others Present: Diane Semanko, Recording Secretary.
MINUTES OF FEBRUARY 11, 1993:
Hearing no corrections nor additions, the minutes of February 11, 1993, were
approved as presented. Motion carried 5 -0.
WRITTEN COMMUNICATIONS:
Mr. Hamers reported Director Ferryman distributed copies of the report on his
trip to the State Capitol on February 17, 1993.
Mr. Hamers also read a letter from Eric Johnson of Lori's Kitchen thanking
the board for the invitation to Harry Green's recognition luncheon.
Mr. Hamers reported on the LAFCO information brought by Director Reade
from the senate committee on local government. Everyone will receive a copy
of the information. The Local Agency Formation Commission prepared an
inventory of all the special districts in an effort to provide assistance to
districts considering consolidation or dissolution. Director Reade will keep
everyone informed as to the status of the special districts.
• Mr. Hamers read a letter from County of Orange General Services Agency
stating Silverado Modjeska Recreation and Parks District, Three Arch Bay
COSTA MESA SANITARY DISTRICT Page 2 •
Minutes - Board of Directors Meeting held March 11, 1993
District, and Emerald Bay Service District have passed resolutions changing
their election date from November of odd years to November of even years.
They are required to notify all districts of the receipt of the resolution and to
request input recording the effect of this change.
Mr. Hamers read a letter from Mesa Consolidated Water District thanking and
commending the District for sending a representative to Sacramento regarding
the property tax shift and contributing $100 toward District expenses in that
endeavor. President Wahner asked staff to prepare a letter in response on
behalf of the Board.
MANAGER'S REPORT:
OCCUPANCY REPORT:
There is a decrease of 41 units for solid waste collection as of March 1, 1993;
therefore the total for March is 22,395. Motion to accept 22,395 was made by
Director Reade, seconded by Director Perry. Motion carried 5 -0.
Board directed staff to prepare a warrant to Costa Mesa Disposal on April 1, •
1993, for payment for March based on this occupancy report so long as the
contractor fulfills the obligations of agreement in the amount of $149,694.90.
Motion for payment made by Ferryman, seconded by Director Scheafer.
Motion carried 5 -0.
REFUNDS:
George Watson, P.O. Box 333, Balboa Island CA 92662
Mr. Hamers presented a request for refund of trash assessment fees on 2678
Santa Ana Avenue, Costa Mesa, Assessor's No. 439 - 101 -05. Owner has been
using a private trash service from 1987 -1988 through 1992 -1993 tax years but
has never filed for exemption. According to District policy, recommendation is
to refund 1992 -1993 year less the sewer underpayment of $29.42, a total
amount of $1,252.09. Motion so made by Director Ferryman, seconded by
Director Reade. Motion carried 5 -0.
Wendell Childs, 5011 Argosy Avenue, #6 Huntington Beach CA 92649
Mr. Hamers presented a request for refund of trash assessment fees on 3038
Coolidge Avenue, Costa Mesa, Assessor's No. 141 - 143 -02. Owner has been
using private trash service from 1989 -1990 through 1992 -1993 tax years but
has never filed for exemption. According to District policy staff •
recommendation is to refund 1992 -1993 only less the sewer underpayment of
. COSTA MESA SANITARY DISTRICT Page 3
Minutes - Board of Directors Meeting held March 11, 1993
$26.68, a total refund of $400.49. Motion so made by Director Reade, seconded
by Director Ferryman. Motion carried 5 -0.
Watson Tung, 25412 Shawnee Drive, El Toro CA 92630
Mr. Hamers presented a request for refund of trash assessment fees on 766
Shalimar Drive, Costa Mesa, Assessor's No. 424 - 051 -28. Owner has been using
a private trash service from 1989 -1990 through 1992 -1993 tax years. According
to District policy recommendation is to refund 1992 -1993 year only in the
amount of $569.56. Motion so made by Director Perry, seconded by Director
Scheafer. Motion carried 5 -0.
William Scully, 3610 Grand Canal Marina Del Rev, CA 90291
Mr. Hamers presented a request for refund of trash assessment fees on 2151
Pacific Avenue, Costa Mesa, Assessor's No. 422 - 121 -01. Owner has been using
a private trash service from 1983 -1984 through 1992 -1993 tax years but has
never filed for exemption. According to District policy recommendation is to
refund 1992 -1993 year only in the amount of $2,990.19. Motion so made by
Director Ferryman, seconded by Director Reade. Motion carried 5 -0.
• Kurt Oertel, 24976 Acacia Lane, Laguna Hills CA 92653
Mr. Hamers presented a request for refund of trash assessment fees on 416
Hamilton Street, Costa Mesa, Assessor's No. 419 - 171 -11. Owner is using
private trash service during 1992 -1993 and is being charged for 4 units and
should be charged for 3 units. Staff recommended refund of 1992 -1993 trash
plus $17.72 sewer, a total of $587.28. Motion so made by Director Ferryman,
seconded by Director Perry. Motion carried 5 -0.
Rodney Brown, 177 Riverside Drive #F Newport Beach, CA 92663
Mr. Hamers presented a request for a refund of Orange County Sanitation
District 6 fees due to the canceling of a project at 2426 Elden Avenue, Costa
Mesa CA. According to District policy staff recommends a refund of the full
amount of $4,700. Motion to grant refund made by Director Reade, seconded
by Director Perry. Motion carried 5 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT CA - INTEGRATED
WASTE MANAGEMENT PLAN:
STATUS OF CITY'S PROGRAM:
Mr. Hamers reported from a memo dated March 11 from Carol Jacobs to Bill
Morris regarding the City waiving or reducing the administration fee on the
• District's hauler in exchange for the District assuming the liability for not
COSTA MESA SANITARY DISTRICT Page 4 •
Minutes - Board of Directors Meeting held March 11, 1993
meeting the requirements of AB 939. Mr. Morris also verbally stated he would
consider waiving the entire administrative fee if the District performed the
duties outlined in the memo plus assumed the liability for noncompliance. Mr.
Hamers reported that this is based on the District continuing the telephone
book and Christmas tree recycling programs and making them available to the
whole City. Motion was made by Director Ferryman, seconded by Director
Reade to write a letter to the City requesting waiver of the entire
administrative fee in exchange for performing said duties plus assuming the
liability for noncompliance of AB 939. Motion carried 5 -0.
WASTE DIVERSION REPORT FOR JANUARY 1993:
Mr. Hamers reported a 25 percent waste diversion.
Total tonnage: 2,598.73 Tonnage Recycled: 649.63 tons
WASTE DIVERSION REPORT FOR FEBRUARY 1993:
Mr. Hamers reported a 24.9 percent waste diversion.
Total tonnage: 2,426.33 Tonnage Recycled: 604.21 tons
Mr. Hamers reported the check for the January payment was held until the
report was received. Included in this report are both the January and February
reports. Motion to receive and file made by Director Ferryman, seconded by
Director Perry. Motion carried 5 -0.
TREASURER'S REPORT:
Ms. Temple presented the financial statement for February. Motion to accept
as presented was made by Director Perry, seconded by Director Ferryman.
Motion carried 5 -0.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers presented the report and also reported on the status of the force
main along Newport Boulevard, Project #130, and the continuing negotiations
with the City on the costs of maintaining the landscape area.
•
is
• COSTA MESA SANITARY DISTRICT Page 5
Minutes - Board of Directors Meeting held March 11, 1993
PROJECT NO. 125:
Mr. Hamers reported on the Televising of Sewer Lines, Project 1112100 -125,
and the change order for the cleaning and additional televising. The contractor
had to clean and televise when the lines were not being heavily used, effective
times were at night, and the excess buildup of hardened material within those
lines added to the difficulty of the project.
Motion to approve Change Order No. 1 in the amount of $2,665 was made by
Director Scheafer, seconded by Director Perry. Motion carried 5 -0.
Motion to accept the improvements as completed and file a notice of completion
made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0.
Motion was made by Director Reade, seconded by Director Ferryman, to
authorize the payment of 5% retention 35 days after the NOC is recorded and
exoneration of the bonds as stated in the contract. Motion carried 5 -0.
ATTORNEY'S REPORT:
• RESOLUTION NO. 93 -531 - ANNEXATION NO. 233
Director Reade made a motion, seconded by Director Perry that Resolution No.
93 -531, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, COUNTY OF ORANGE, ORDERING
TERRITORY DESIGNATED AS ANNEXATION NO. 233 ANNEXED TO THE
COSTA MESA SANITARY DISTRICT be adopted. Motion carried 5 -0.
RESOLUTION 93 -532 - ZERO TAX EXCHANGE ON ANNEXATION NO. 233
Motion was made by Director Reade, seconded by Director Ferryman that
Resolution No. 93 -532 being A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, COUNTY OF
ORANGE, CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN
ANNEXATIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF
WAIVER AND STATING REASONS THEREFOR be adopted. Motion carried
5 -0.
OLD BUSINESS:
STATUS OF PENDING ITEMS:
0 Mr. Hamers reported there were no updates on the status report.
COSTA MESA SANITARY DISTRICT Page 6 •
Minutes - Board of Directors Meeting held March 11, 1993
CONTRACT EFFICIENCY STUDY:
Mr. Hamers reported that staff needs time to compile information before hiring
a consultant to perform the study.
DISTRICT OFFICE REMODEL:
Mr. Hamers reported the staff has received information from the City that Ms.
Reichle's office would remain in the same location and the District would be
getting the use of the adjacent office. Since that time, staff has hired an
interior designer to check the floor plans, price the furniture, give quotes on
the cost of the furniture, the cost of installation and delivery, and has
coordinated the whole project. Staff is recommending approval of the proposal
by Vertex Business Interiors for the purchase of furniture for both offices in
the amount of $4,952.85. Staff is recommending approval of a proposal from
Southern California Installation for the freight, delivery, assembly and
installation in the amount of roughly $2,260, not to exceed $3,000. Staff also
recommends approval of a purchase of mini blinds from Aladdin House not to
exceed $750.
Motion was made by Director Reade, seconded by Director Scheafer. to approve •
the expenditure of $4,952.85 for the furniture by Vertex Business Interiors
Motion carried 5 -0.
Motion was made by Director Reade, seconded by Director Ferryman to
approve the proposal from Southern California Installation in the amount of
$2,260, not to exceed $3,000. Motion carried 5 -0.
Motion was made by Director Reade, seconded by Director Ferryman to
approve the purchase of blinds from Aladdin House not to exceed $750. Motion
carried 5 -0.
Mr. Hamers reported this does not include purchase of FAX machine,
upgrading the computer, typewriters, or other office equipment. Director Reade
suggested the District seal be placed in the foyer on the fourth floor.
NEW BUSINESS:
CHAMBER OF COMMERCE MEMBERSHIP:
Motion to renew Chamber of Commerce membership made by Director Reade,
seconded by Director Perry. Motion carried 4 -1. Director Ferryman abstaining.
•
. r
COSTA MESA SANITARY DISTRICT Page 7
Minutes - Board of Directors Meeting held March 11, 1993
REPORT ON TOUR. OF C.R. TRANSFER:
Mr. Hamers reported Directors Wahner, Reade, Perry and Scheafer were
present at the tour on March 9. It was interesting and enlightening and
brought the District up to date on recycling and other haulers' programs. Mr.
Hamers contacted Director Ferryman to bring him up to date on the tour.
WARRANT REPORT:
Motion was made by Director Ferryman, seconded by Director Reade,
authorizing the President and Secretary to sign Report No. 93 -08, instructing
the,Finance Director to draw a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $370,192.67. Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Perry reported on the meeting that he and Director Scheafer attended.
There was a lot of discussion of the Brown Act and overall it was a very good
conference.
Director Reade reported that the ISDOC Dinner meeting has been changed to
April 22, 1993, at the Countryside Inn. Invitations will be sent out.
ADJOURNMENT:
At 8:30 p.m., President Wahner adjourned the meeting.
President Secretary
•